Job Description
SECTION 1: BASIC DETAILS
ROLE TITLE Sr. Associate / Assistant Manager ROLE HOLDER'S NAME
REPORTS TO (TITLE) Sr. Manager GRADE
DEPARTMENT Human Resources NO. & ROLE TITLES OF DIRECT REPORTS
SECTION 2: PURPOSE OF THE ROLE
A two to three line statement outlining the objective or the reason for which the role exists. Avoid the use of gender specific pronouns (i.e., use the title in place of he/she).
The purpose of the role is to enhance the recruitment, and separation processes for employees, ensuring a seamless and efficient experience. Support in the performance management, employee engagement initiatives and administer employment contracts and benefits. Including, not limited to providing comprehensive administrative services to the HR team.
SECTION 3: KEY RESPONSIBILITIES
A list of critical responsibilities and accountabilities attached to this role
Talent Acquisition : Ensure maintaining turn-around-time for all open position by sourcing through various recruitment chanels for development sector. Laise with consultants, candidates, institutes for positions vacancy. Coordinate with hiring managers and relevant stakeholder for panel interviews. Ensure that all necessary interview materials are prepared in advance. Serve as the primary point of contact for candidates throughout the recruitment process. Communicate clearly about the interview process, provide updates, and respond to any inquiries they may have. Ensure that due diligence is conducted for all successful candidates in accordance with safer recruitment guidelines. Collaborate with and manage the relationship with third party recruitment partners.
HRIS: Ensure acurrate data is fed into the system. Serves as a point of contact for the vendor and employee incase of any discripencies. Provide helpdesk support for all employee-related benefits. Manage leave benefits of all staff in the system. Assist in the monthly payroll process as needed.
Employee Relations : Assist in managing employee grievances and disciplinary procedures. Ensure compliance with labor laws and regulations, reviewing policies to maintain adherence. Administer employee benefits and prepare movement documents when necessary.
HR Operations : Manage the day-to-day HR operations and related admin activities in HR. Serve as the contact person in HR on queries related to employee life cycle and experience. Provide support and guidance to staff and supervisors on HR matters. Ensure proper and standard record management system, both digital and hard copies.Develop and propose plan for employee engagement activities. Support in focus group discussions, and partner with people managers in ensuring employee engagement of staff. Support in the performance appraisal process.
Engagement Activities: Lead the logistical planning of employee engagement events and activities such as recognition day, service awards, and team-building exercises.
Off-boarding: Ensure smooth transition for employee off boarding by timely submission of documents/handover. Conduct exit formalities and timely issue relieving letter and expereince letter to the employee. Report any safeguarding concerns and allegations brought to your notice in your unit/project to the safeguarding focal point.Oversee employee data files, conducting regular audits to ensure accuracy and compliance.
For detailed information, please check the complete version of the RFP attached below.