Job ID: 287445

Sr Finance Officer

Association for Stimulating Know How (ASK)

Location: Gurgaon, Haryana

Apply by: 25 Mar 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Communications, IT, Media, Knowledge Management, Editor

Monitoring, Evaluation, Policy, Research

Agency
ASK is a national level NGO with HQ based in Gurgaon.
Position
Sr Finance Officer
Reporting To
Director
Total No of Position
1
Location
Gurgaon, Haryana
Work Experience
Must have worked for atleast 3-5 years in development/NGO sector as Finance Manager
 
Candidate who has experience of working NGOs should only apply
Roles and Responsibilities
Overall responsible for accounting and financial management system in compliance with the organization’s and government policies and procedures.
 
Following are the Specific Job Descriptions:
  • Ensure timely and accurate day to day accounting and maintenance of project and organization books with industry standard.
  • Provide approval for appropriate, accurate and timely processing of various payments and recording of disbursements and payments, (e.g. Vendor/ supplier/service provider payments, advances to Sub-recipients, settlement of staff travel expenses etc.), in accordance with established rules, regulations and systems, and within budgetary limits. Also ensuring recovery of advances and accounts receivable.
  • Reviewing and reconciling general and FCRA ledger accounts of accounts payable (Vendor/ suppliers, Staff and partners), Goods receipt/invoice receipt etc. Undertake clearing of General and project ledger accounts on monthly basis, entries for bank/cash related expenses with BRS, and responsible for the project sites accounts, and sub-recipient/partner accounts of the organization.
  • Responsible for various tax deduction while payment and deposit it to bank and send necessary report/Returns to the govt. department/tax department and filing Quarterly tax return, Annual tax return, annual etc. Generate Form 16,16A, etc. against the deduction of the tax. Knowledge and experience of information management systems and policies and/or legal and ethical compliances (e.g. FCRA) and/or administrative processes
  • Manage and deal with various bank for opening accounts for maintain project accounts, clear rejection and provide the related document to bank during the accounts opening process and coordination with bank and Accounts Officer to solve the project bank related queries regarding bank operation.
  • Ensuring that all project operations, accounting / consolidation and reporting are in full compliance with donor regulations, organization policies and FCRA statutory requirements.
  • Tracking & monitoring the advance payments made to the program staff for planned activities; ensure timely settlement/recoveries as per organization guidelines.
  • Closure of month-end processes – reconciliation of planned and actual expenditure and take corrective actions, timely submission of monthly report and cash flow requirement of the project.
  • Preparing Monthly/Quarterly/Annual, Fund Request, Expenses Report etc. as per Donor Format and assisting Director and Program Director in Review and consolidation of various financial reports, review and track according to the donor requirements and approved annual budget and analyzing major reasons for deviations within the budget.
  • Managing the fund management system in Fund Matrix/Excel and developing a periodic financial MIS system for the management incorporating in addition to budget versus actual (with reasons), income/receipts, cash position/needs, and forecasted expenditure.
  • Support to program team while preparing budget for New Proposals or Cost Extension Approvals. Prepare Grants Tracker as per Donor Activities Line Items to Track Actual Vs Expenses. Review and analyse the monthly, quarterly and annual expenditure report, receipts and payments and get certified utilization certificates of Donor and the variances; advise, follow up on the transfer of funds and monitor the use of funds as per approved work plan and budget.
  • Prepare MIS (Income Vs Expenses), Contract for Consultant, Contract Extension Letter, and Additional Activity Contract of, amendment of the Existing Contract, Purchase Order, and Service Contract etc.
  • Provide inputs into the project’s annual work plans and quarterly and annual reports as well as budget tracking and external reporting, as required
  • Prepare balance sheet and work closely with auditors for financial closing
  • Facilitate and co-ordinate internal audit, statutory audit and donor specific donor audits, clarify all queries of Auditor and timely completion of audit and submission of report
  • Provide training to staff on procedures as well as building skill-levels of staff in the areas of finance and accounting.
Key Attributes
  • Energetic
  • Confidence & Leadership
  • Communication
  • Problem analysis & Decision making
  • Team work capability
  • Interpersonal and coordination skills
Language Ability
Fluency in English and Hindi is must
Salary
Salary commensurate with experience
How to apply
Application will be accepted only through email. Please send CV with current CTC and expected CTC to ask@askindia.org
 

Job Email ID:

ask(at)askindia.org

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