Position: Admin & Finance Associate
Location: Ahmedabad, Gujarat
About Quest Alliance:
At Quest Alliance we transform learning ecosystems through education technology, capacity building, and collaboration to build 21st-century skills for learners and facilitators
We are a not-for-pro?t trust that focuses on research-led innovation and advocacy in the ?eld of teaching and learning. We engage with educators, civil society, government institutions and corporate organizations to demonstrate and enable scalable and replicable solutions in school education and vocational training
At Quest you will get the opportunity to apply your skills and contribute to addressing issues around quality education and skills training. The organization gives you the space to learn and grow in a fun and engaging environment. We have an eclectic group of people working at Quest drawn from diverse disciplines including Education, Technology, Design, Youth Development and Business.
About the Role
We are looking for an experienced person to manage the Admin & Finance responsibility for the Gujarat state program.
Role Description
- Ensure at least 3 vendors are available for key products and services in Gujarat state where QA has activities and operations.
- Ensure new vendors registration is completed as per the process
- Make arrangement for vendor empanelment and ensure that we have all vendors signed in for different process wherever required
- Maintaining a database of various vendors
- Process procurement of goods as per the request and following the policy and process
- Ensure booking of local travel and accommodations for staffs and consultants
- Ensure logistics are arranged for all events including training and workshops
- Ensure that the office is being maintained and kept in order
- Ensure that the school kits are ready and reach the partners as per the schedule to ensure timely implementation at school level
- Develop and sustain the relationship with the third parties for office cleaning/ maintenance/ security
- Develop and sustain relationships with hotels/ training centers for delivering program training
- Maintain effective coordination with all vendors by fostering strong relationships with key stakeholders.
- Ensure the key staff at the state and district office have a clear understanding of the processes and support them as required
- Ensure all the vendors bills are received on time as per the accounting requirements.
- Ensure the state office asset inventory is updated and in sync with the org level Fixed Asset register
Hands on with the sector/ Knowledge of the job
- Understand Finance and Admin policy and process related to procurement, travel, contract.
Reporting
- Taking ownership of the relevant work and being available for performance review and periodic meetings
- Being available to respond to the request of the FA team.
- Participating actively in the FA planning and review meetings and team meeting
Adherence to systems and processes
- Adhere to all the finance and HR policies of the organization
- Uphold the values of Quest Alliance
Required Skills:
- A graduate with Minimum 2 - 5 years of work experience, in NGO sector
- Strong communication skills in English both written and verbal. Knowledge of Hindi and other regional languages is a bonus
- Expert Microsoft Office Suite user
- good organisational skills
- Experience in office admin management
- Ability to work independently as well as collaboratively with other teams
- an appetite for working with a fast paced yet detail focused environment
Person specification :
- You are a self learner and believe in technology as an enabler for learning.
- You are committed to building gender equity and inclusion in your work.
Salary : The pay band for the position starts at Rs. 32,000/- per month (cost to company) (The salary offered will be commensurate with the experience and expertise of the candidate)
Employee Benefits:
- Comprehensive Personal Accident Insurance covering up to Rs 10,00,000 annually
- Mediclaim Insurance covers up to Rs 3,00,000 annually, supported through our insurance partner, Loop, which also offers additional wellness benefits.
- Reach for the Stars (RFS) amount of up to Rs 5,000 to support your self-learning and knowledge-building efforts.
- Internet allowance of up to Rs 750/month, reimbursable based on actual usage to support flexible and hybrid working arrangements.
- For employees with children under the age of 6 years, Quest offers childcare or day care fee support through a monthly matching contribution of up to Rs 3,000, helping you create a supportive work-life balance
- Access to emotional health and wellbeing programs such as:
- Group sessions worth Rs 7,500 per session fully covered by the organization
- 1:1 counselling session (worth Rs 1,800 per session), fully covered by the organization
At Quest Alliance, we pride ourselves on being an Equal Opportunities employer, embracing applications from all segments of the community. We are committed to ensuring that every applicant and employee is treated with fairness and respect, regardless of gender, sexual orientation, marital status, social status, caste, religious belief, age, or any other factor that is irrelevant to performance. Your individuality is valued and respected within our organization.
Know About Quest
About the Team and Culture
Quest Day - Our Bday celebrated with people we love, and there is food & music
What our partners & collaborators say? -see here
Annual All Staff Meet - From Goa, Kumarakom, Coorg, Bodh Gaya & Puducherry this is where all employees meet to celebrate their learning & relationships.