JOB DESCRIPTION
Job title: Finance Officer
Department: Finance
Reporting to: Finance department
Grade : B
Location: Indore
Level Of Contact With Children: 1 (Direct contact with children)
The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Children & young People & Gender Equality Policies.
ABOUT PLAN INDIA
Plan India is a nationally registered not for profit organization striving to advance children’s rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children and their communities. Since 1979, Plan India and its partners have improved the lives of millions of children and young people by enabling them access to protection, quality education and healthcare services, a healthy environment, livelihood opportunities and participation in decisions which affect their lives. Plan India currently works directly with communities, government, donors and other civil society members and groups in 14 states across 19,000+ communities in 5,500 villages/ slums and has touched the lives of 1.9+ million children, out of which over a million are girls. Plan India is a member of the Plan International Federation, an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International is actively working in more than 70 countries.
JOB/ROLE OVERVIEW
The incumbent would be responsible for the overall accounting and administration related work and transaction processing matters the assigned project(s). He / She will be accountable to manage statutory compliances as are applicable to various financial transactions of the project and ensure quality of records and the safe keeping.
MAIN RESPONSIBILITIES:
1. Financial Accounting:
• Ensure day-to-day transaction processing in SAP, including accounting of expenditures and advances for assigned projects, with proper review of supporting documents.
• Prepare payment vouchers and ensure all expenditures have proper approvals and complete documentation, and that all invoices (utilities, rent, phone bills, etc.) are processed and paid on time.
• Update and monitor advance accounts in the system on a regular basis.
• Maintain an up-to-date petty cash ledger in the accounting system (as applicable).
• For partner organizations, regularly process fund requests and utilization certificates (if any)
2. Budget and Cash Management:
• Support the Zonal Finance Lead / Finance Manager / Project Manager in maintaining cash forecasts to ensure adequate funds are available to meet program requirements.
• Assist the LM and Program Lead in preparing and revising project budgets as required.
3. Procurement and Office Administration:
• Support procurement processes for assigned projects in line with organizational policies and procedures.
• Assist in inventory reconciliation by ensuring accurate recording of all project purchases, issues, and balances.
• Support for vendor identification for materials, logistics arrangement, food supplies, etc., and submit vendor details for empanelment.
• Coordinate regularly with ICO Admin and Procurement teams to ensure smooth, timely, and quality procurement.
• Maintain and update the project assets register; ensure asset tagging and confirm that all new procurements are within the approved budget.
• Provide recommendations to strengthen internal controls, accounting systems, and overall operational efficiency.
4. Audit Support:
• Ensure all field-level records, vouchers, and documents are ready at all times for donor or government audits.
• Follow donor guidelines and Plan India procedures for audit preparation and audit action plans.
• Ensure audit visits are well-coordinated and smoothly facilitated.
5. Records Management:
• Maintain proper filing of all financial documents in line with Plan India’s systems and procedures.
• Ensure files related to payment processing, petty cash, bank transfers, bank reconciliations, cheques, etc., are accurate and up to date.
6. Field Visits, Program Monitoring & Partner Oversight:
• Plan and conduct monitoring visits to project locations to verify field activities and immediately report any discrepancies to the LM and FM.
• For NGO partners, visit partner offices to review fund utilization, cross-check utilization certificates with Tally data, and confirm accuracy of figures. Submit detailed visit reports with recommendations. (if any)
• Undertake any other tasks assigned by the Line Manager.
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QUALIFICATIONS AND EXPERIENCE:
• Bachelor’s Degree or Diploma in Finance & Accounting, Commerce, Business Administration, or related field from a recognized institution.
• Minimum 5 years of experience in the development sector.
• Preference will be given to candidates with experience managing accounting responsibilities for Sponsorship programs.
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COMPETENCIES:
• Ability to guide others on financial management policies and procedures.
• Hands-on experience with accounting software such as Tally and SAP.
• High level of integrity and trustworthiness in financial transactions.
• Strong computer skills, particularly in MS Office and Excel.
• Good communication skills in English and Hindi.
• Ability to manage tasks within stipulated timelines.
• Strong interpersonal skills and clarity in communication.
• Ability to work under pressure with minimal supervision.
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Travel Requirement:
• As per the needs of the project.
COMPENSATION AND EMPLOYMENT:
Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.
How to apply:
Please send us your updated resume along with suitability note (single Word document only) for the position of “Finance Officer – Indore” at planindiacareers@planindia.org. Please mention “Finance Officer – Indore in the subject line. Please also share your current salary and expectation in the resume. Last date for sending applications is 20th March 2026.
Only shortlisted candidates will be contacted.