JOB DESCRIPTION
The Adventist Development and Relief Agency (ADRA) India, is an independent humanitarian and development agency, engaging in sustainable development and disaster response programs for economically deprived and socially marginalized people in India. ADRA India is a part of the ADRA global network (www.adra.org), of humanitarian and development organization. ADRA’s nine global impact areas include Livelihood, agriculture, Child welfare, Water, Sanitation & Hygiene, Community Health, Disaster Response, Economic Growth, Hunger & Nutrition, Social Justice, and Gender Equity. ADRA India has developed its expertise within this framework under the thematic areas of humanitarian response and protection, empowered communities, health and nutrition, and their various subsectors and country-specific approaches.
Position: Accounts Officer
Reports to: Finance Director
Location: Gurugram, Haryana
Availability: Immediately
Position Summary
The Accounts Officer is responsible for maintaining complete and accurate accounting records for ADRA India’s Country Office and its Micro Projects. This includes preparing financial statements, supporting audits, and mentoring field staff in financial processes. The officer will manage the accounting functions of 2–3 micro projects and support both monthly and year-end financial closures.
Key Competencies
Presenting and Communicating
Speaks clearly and fluently; expresses opinions, information and key points of an argument clearly;
PERSUADING AND INFLUENCING
Gains clear agreement and commitment from others by persuading, convincing and negotiating; makes effective use of political processes to influence and persuade others; promotes ideas on behalf of oneself or others; makes a strong personal impact and manages one’s impression on others.
Applying Expertise and Technology
Applies specialist and detailed technical expertise; uses technology to achieve work objectives; develops job knowledge and expertise through continual professional development; demonstrates an understanding of different ADRA departments and functions.
Analysing
Analyses numerical data and all other sources of information, to break them into component parts, patterns and relationships; probes for further information or greater understanding of a problem; makes rational judgements from the available information and analysis; demonstrates an understanding of how one issue may be a part of a much larger system.
Position Outcomes
- The accounts officer reviews bills, vouchers and payroll and informs about the observations time to time, prepares timely financial report on a monthly basis and assist Finance Manager / Finance Director in audits.
- ADRA’s Field finance assistant and Admin assistant in projects are mentored and supported to collectively strengthen their practice of financial Policy (Finance Assistant & Admin Assistant)
- ADRA India personnel enjoy a functional work environment with access to necessary equipment and resources through sustainable income generation and budgeting. (ADRA INDIA Team)
Operational Process Roles
A) Treasury
- Ensures all the bank and project reconciliation at the country office and micro projects are prepared in a timely manner and outstanding amounts are followed up and reported to Finance Manager/Finance Director.
- Responsible for the monthly reconciliation between ADRA India & ARO and submit the reconciliation statement to the Finance Manager/Finance Director.
- Monitors bank balances and ensures that sufficient balances are available before making any disbursements.
- Executes all financial transactions in the country office with the approval of the Finance Manager/Finance Director.
B) Accounting
- Ensures complete and accurate accounting records are maintained.
- Ensures that supporting documentation for all accounting records is maintained and meets the requirements of the ADRA India financial Policy, donor and the Government of India.
- Ensures that the monthly financial statements and other requested financial reports for ADRA India are submitted to the Finance Manager/Finance Director as per the reporting deadlines.
- Ensures the set-up of all project books in harmony with accounting principles.
- Ensures there is a back-up of all financial data.
- Executes the implementation of a proper accounting system in the country office and field offices.
- Overlooks cash flow-depreciation schedules, budgeting and payrolls.
- Ensures that proper procurement and logistics systems are followed.
- Responsible to review bills, make observation and final posting of Admin Vouchers.
- Responsible to allocate depreciation of ADMIN assets to the ongoing projects on monthly basis.
- Responsible for reconciling ADMIN receivables and payables of OLD projects and do the needful to have a clear book of accounts with the guidance of Finance Manager / Finance Director.
- Responsible for the review of vehicles and courier log books in a monthly basis before it is posted to the accounting.
- Responsible for updating and maintaining the fixed asset register, as well as physically reviewing the assets and maintain the depreciation schedule and calculation.
- Responsible for preparing for the Administration Financial audits with statutory audit and GCAS audit in coordinating with the Finance Manager/Finance Director.
- Assist Finance Manager/Finance Director to respond to Management Letter sent by the auditor after the annual audit is completed.
C) TDS
- Responsible for taking Tax declaration from all staff.
- Responsible for the TDS return of income taxes filing for the administration.
- Responsible for preparing the quarterly TDS report for the administration.
D) Others
- Completes other project related tasks as requested by the ADRA India Administration from time to time.
- Responsible to share staff ledger with all the country office employees on monthly basis.
- Preparing and submission of the FC-6 returns under the FCRA.
E) FIELD VISIT
- Carry out field visits as and when required
- Required to travel and support during emergency projects.
Perform other duties as assigned by the supervisors.
Qualification & Skills Required:
- B.Com or M.Com and allied subjects, or master’s in business administration.
- Preferably 3-5 years’ relevant experience.
- Fluency in the English and local language, with demonstrated written skills.
- Strong organizational skills
- Excellent writing skills and an ability to communicate clearly and respectfully, superior time management and organizational skills.
- Should be a team player and worked in a competitive and professional environment
- Willing and able to travel throughout the project areas.
- Honesty in all undertakings with behaviour congruent with ADRA principles and moral standards.
Safeguarding Commitment:
At ADRA, we are committed to Safeguarding and Protection of the communities, staff and other people we work with. We will do everything possible to ensure that only those who can promote a working environment free from abuse or harm to anyone that works with or comes into contact with ADRA India are recruited. This post is subjected to a range of vetting checks, including a criminal records disclosure. Background and Reference checks will be conducted, and ethics is part of the regular performance appraisals.
UN’S Protection from Sexual Exploitation and Abuse
The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. Similarly, the term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
As a partner ADRA's standards are aligned with the United Nations Protocol On Allegations Of Sexual Exploitation And Abuse and relevant international standards, including the IASC (Inter-Agency Standing Committee) Minimum Operating Standards for PSEA (MOS-PSEA) and the Core Humanitarian Standard on Quality and Accountability (CHS). (ST/SGB/2003/13, 2003)
Background and Reference check
ADRA India will carry out a comprehensive background and reference check. This will encompass an evaluation of the individual's professional conduct, safeguarding practices, and overall work ethics
How to apply?
Please apply electronically, quoting the job title on the subject line, and attaching a covering letter (include your last salary drawn) and your CV (with at least two contactable references) to Email Address: - careers@adraindia.org by 05th June 2026. Only short-listed applicants will be contacted. Incomplete applications will not be considered for review.
ADRA India is a tobacco and alcohol-free organization. A competitive package is available for the right candidate. Women candidates are encouraged to apply.