HELPAGE INDIA Procurement of Printing materials, Request for Proposal (RFP) Date: 25 May 2026

I. About HelpAge India

HelpAge India is a non-profit organization dedicated to serving the elderly population in India. It was established in 1978 and has since been actively involved in various initiatives aimed at improving the quality of life for senior citizens. The organization’s programmes are focused on direct interventions in the areas of Healthcare, Agecare, Livelihoods, Disaster Response, Digital Literacy & Safety, as well as Research, Advocacy and Awareness on rights and policies relating to elders.

HELPAGE INDIA invites bids for “Procurement of Printing materials” for the year 2026-2027 for 1 year as per details, terms and conditions given below:

II. Terms and conditions

• The agency can be an individual/HUF/Partnership firm/Company incorporated under the laws of India.
• This RFP is not an offer by HelpAge India, but an invitation to receive responses from the eligible bidders.
• No agency shall be entitled to submit more than one bid whether jointly or severally. If one does so, all bids wherein the agency has participated shall stand disqualified.
• The agency shall bear all costs associated with the preparation and submission of bid.
• The agency must have PAN (Permanent Account Number) and registered with GST and the document for the same is to be attached.
• HelpAge India reserves the right to accept or reject any bid, select one or more agencies, and annul the bidding process at any time prior to award of contract without incurring any liability to the affected bidder(s)
• The supplier should have all valid licenses, approvals, certificates, registration from all statutory authorities like Income Tax/GST/any other relevant and mandatory requirements.
• Schedule of supply will be provided by HelpAge India while issuing Purchase Order/ email intimation to the selected bidder. In case of delay in supply, penalty will be levied.
• HelpAge India reserves the right to cancel the contract based on performance without assigning any reason thereof.
• Evaluation of the bids will be done by Purchase Committee from HelpAge India.
• HelpAge India management reserves the right to change (increase or reduce) the quantities/units as per its sole discretion and Project requirement.
• Average minimum turnover should be at least 2 crores.
• Documents required to release the payment:

1. Bill / Invoice mentioning Permanent Account Number of Income Tax Department
2. Documentary proof of the delivery/ service including E-Way Bill, wherever applicable, as per Purchase order 

• Agencies that will be technically qualified would only be considered for opening of financial bids. 
• The bidder is expected to examine all instructions, forms, terms and specification in this RFP. Failure to furnish all information required under this RFP or to submit a bid not substantially responsive to this RFP in all respect will be at bidder’s risk and shall result in rejection of the bid.
• The bidder and their respective officers, employees, agents shall observe the highest standards of ethics during the bidding process. HelpAge India has adopted a zero-tolerance policy on gifts and hospitality. Suppliers are therefore requested not to send gifts or offer hospitality to HelpAge India personnel. Notwithstanding anything to the contrary contained herein, HelpAge India shall reject bid without being liable in any manner whatsoever to the bidder if it determines that the bidder has directly or indirectly or through an agent, engaged in corrupts/fraudulent/coercive/undesirable or restrictive practice in the bidding process.
• Indemnity
• The bidder shall indemnify HelpAge India against all actions, suits, claims and demands brought or made against HelpAge India in respect of anything done or committed to be done by the bidder in execution of or in connection with the work of this contract and against any loss or damage to HelpAge India in consequence of any action or suit being against the selected vendor for anything done or committed to be done in the execution of this contract.
• The RFP shall be evaluated strictly based on the substantive information/credentials/documentary evidences submitted by the agencies.
• HelpAge India Management reserves the Right to award the work to more than one Agency as per requirement. Delivery shall be made at locations communicated by HelpAge India through Purchase Orders.
• All the bid needs to be submitted via mail only mail id Procurement@helpageindia.org on or before 10 June 2026 at 23.59 hours IST
• Agencies would not be allowed to subcontract the work, either partially or fully of the work assigned to them. In such case the Management reserves the right to cancel the contract with the agency.
• The rate quoted by the agency will be valid for One Year from the award of the contract
• Items not meeting the specified requirements has to be returned.

 For detailed information, please check the complete version of the RFP attached below