Job Description
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Job title
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Reporting & Documentation Officer
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Grade
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6
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Location
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Bhubaneshwar, Odisha
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No of Position
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1
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Reporting to
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State Programme Director
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Contract Duration
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3 years
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About the Organisation:
Jal Seva Charitable Foundation (JSCF) is registered in India as a not-for-profit company under Chapter 8 of the Companies Act, 2013. JSCF, is an associate member of the WaterAid federation and uses the brand name ‘WaterAid’ in India.
WaterAid India seeks to improve the quality of life of 5,000,000 households – with a special emphasis on the vulnerable by 2029 through the provision of climate-resilient and sustainable WASH services via demonstration, institution strengthening, and the effective utilization of public resources. We work in rural and urban areas and seek to deepen our presence in states we operate in and to work in small towns. Thanks to our amazing supporters, we have reached millions of people with these three essentials – clean water, decent toilets, and good hygiene – enabling communities to unlock their potential to break free from the cycle of poverty and to change lives for good.
We will not stop. Not until clean water, decent toilets and good hygiene are a normal part of everyday life for everyone, everywhere.
WaterAid India’s (WAI) country office is based in New Delhi with State Offices in Bengaluru, Bhopal, Bhubaneswar, Hyderabad, Lucknow, Patna and Raipur. We currently have a presence in ten states in the country.
WAI’s Programme focus in the next five years is on ensuring access to safe and assured drinking water in the households, as well as safely managed sanitation at both the household and habitation level. Further, we seek to ensure that anganwadi’s, schools and health care facilities have adequate and appropriate water, sanitation and hygiene infrastructure. Finally, we seek to create integrated water and sanitation solutions in small towns. In all of these efforts, ensuring climate resilience of infrastructure and systems is critical. We seek to do this through demonstration and the provision of technical and knowledge support to governments at all levels who can facilitate adoption on scale. Implementation is primarily through our own field teams. Further details about WAI can be accessed at https://www.wateraid.org/in/
Roles & Responsibility:
Reporting
- Program Progress reporting for Donor and tracking the progress for internal stakeholders to help in monitoring
- Support project team to capture the narratives, stories and user numbers as committed to donors.
- Design and undertake field studies to capture & disseminate learnings and achievements under various projects
- Collect success stories, case studies, oral narratives, media quotes from field staff for sharing with Water Aid and Donor
Proposal Development
- Support the State Program Director in preparing proposals for fund raising. This needs to be built on a scan of the external environment and program progress on ground
- Prepare concept notes on relevant themes of WASH
Knowledge Management and Communication
- Strengthening knowledge management maintaining database, reports, research and studies, photographs and videos related to the program in organized manner
- Support in rapid assessments, baselines, project evaluation, impact studies,
- Supporting specific presentations, communication notes for external stakeholders like donors, government, and media.
- Prepare different capacity building modules, training manuals.
Key Deliverables:
- Monthly analytical update using MIS data (crisp 1-2 pager reports, power point presentations), comparison between tracker and MIS
- Donor reports as per specific templates and reporting schedule
- Case studies, narrative report and detail success stories as required.
- Consolidation & dissemination of minutes of monthly team meetings, reviews and program reflections
- Preparing policy briefs and digital content for influencing and campaigns
Eligibility and requirements:
- Post-Graduate Degree (or equivalent) in one of the following courses: - Social work/Social Studies, Development Studies, Development Communication; public policy or related field
- Excellent Proficiency in written and verbal English, Hindi and Odia.
- Experience at least 3 years’ experience in similar capacity and work profile
- WASH experience will be an added advantage
Skills, Aptitude and Attitude
- Excellent computer-based data management and analytical skills
- Excellent knowledge of the Microsoft Office suite (Word, Excel, PowerPoint).
- Knowledge of creating digital content and creative development familiarity with some webbased tools and software
- Experience in visual documentation, photo stories, editing and developing creatives
WaterAid India (Jal Seva Charitable Foundation) is an equal opportunity employer, committed to fostering a diverse, inclusive and respectful workplace. All recruitment decisions are made purely based on merit, qualifications and alignment with the role and organizational values - without discrimination on the basis of caste, religion, gender, sexual orientation, age, disability or any other status protected under Indian law.
All hiring is conducted directly by our internal team and via official communication channels, and we do not authorize any third party, individual, agency or external consultant to act on our behalf in any capacity related to recruitment. We do not charge any fees at any stage of the recruitment process including application, interview, selection or onboarding. Any communication claiming to offer employment with WaterAid India in exchange for money or through unauthorized channels should be considered fraudulent. WaterAid India will not be responsible for any loss or damage incurred by responding to such unofficial communication.
WaterAid India (Jal Seva Charitable Foundation) is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. WaterAid India expects all staff, volunteers, vendors and anyone representing WaterAid to share this commitment through our code of conduct and the Safeguarding policy.
If you come across any suspicious recruitment posts in our name on social media pages or WhatsApp groups or receive such emails, calls, or messages on any medium, please verify them by writing to us at waindiahr@wateraid.org . We reserve the right to initiate legal action against individuals or entities misrepresenting the organization or engaging in recruitment-related fraud.
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