Junior Finance Specialist/Finance Specialist

 A.  About GIZ India 

• Commercial Review (In the context of financial processing of contracts).
• Processing AP Invoices and Travel /Business Expense Reimbursement Claims.
• Reconciliation and Ledger /Journal Review Activities.
• Statutory Compliances.
• Fixed Asset accounting and Reporting. 

• Review and process service entry sheets (LERF). Process Down Payment requests.
•  Actively engage with Business Partners to ensure correct and timely approval of LERF’s.
• Handle all matters in terms of financial processing of PO’s. Perform Invoice intake and verification, initiate approval workflow in VIM.
• Track, Assign, Monitor overall LERF processing status with regular MIS to Management.
• Ensure correct, timely, and compliant processing of all submitted invoices, advances, and cash/bank payments in line with GIZ rules, SAP requirements.
• Actively coordinate with requestors/projects to obtain missing documents and corrections; document feedback loops, Cross Check payment proposals.
• Ensure on-time postings as per Chart of accounts & ensure that vouchers meet P+R requirements.
• Perform /Review timely reconciliation of AP,AR, GL balances, bank reconciliations, and clearing.
• Follow up with projects and business partners for outstanding AP /AR (advances).
• Identify and escalate aging, blocked, or exception invoices to appropriate stakeholders.
• Maintain visibility of own and overall invoice backlogs and ensure timely resolution.
•  Accounting for special journals as may be required, preparation & posting of vouchers.
• Performing ledger scrutiny and journal reviews periodically.
• Serve as contact point for projects, administrators/cashiers, and suppliers on AP status, requirements, and   timelines, handle first level escalations
• Travel Advance/ Expense Claims processing for Domestic & International travel as per policy & SOP timelines.
• Coordinating with employees, approvers, travel desk, SU and other stakeholders to resolve discrepancies, missing documentation, and policy violations in the submissions.
• Investigate and resolve complex travel and expense processing issues including SAP Concur, including policy exceptions, system errors, and reconciliation discrepancies.
• Preparation/Review of TDS liability calculation, reconciliation, deposit, returns & other local compliances.
• Preparation/review of Tax refund claims and reconciliation thereof.
• Regularly provide updates on various changes in applicable tax laws. Working with consultants /lawyers on complex technical /legal matters.
• Assisting in coordinating responses to observations from Internal control Unit.
• Act as the focal point for Inventory (FA) reporting to HQ for Office assets.
• Ensure pre posting review of FA vouchers to ensure they meet the policy requirements.
• Provide operational advisory on Wave Inventory application.
• Providing advisory, facilitate learning /onboarding by sharing procedural guidance and identifying recurring issues to improve compliance.
• Apply P+R, local SOPs, and country office SLAs; keep current with updates.
• Actively support in providing information /documents for work area during audits. Issuing advisory in case of complex cases.
• Provide expert-level support to the finance team, mentor junior members, lead process improvement initiatives, automation efforts, and adoption of best practices to optimize the finance processes 

• Handling documents and treating information confidentially.
• Performs other duties and tasks at the request of management. 

•  Bachelor’s degree in commerce / MBA in Finance from recognized university, or CA, CMA Intermediate, with 3-8 years of relevant experience in similar or equivalent positions.
• Hands on working experience of SAP ERP, SAP Concur.
• Sound Knowledge and strong experience in accounting and reconciliations, travel and expense policies, compliance standards, GL, cost centres, and GAAP.
• Must be well conversant with TDS compliances and foreign remittance process, GST Laws/other indirect taxes and basics of FCRA.
• Demonstrated ability to independently resolve complex issues under tight deadlines. 

• Proficiency in all MS-Office applications particularly MS-Excel, OneDrive and MS Teams.
• Language skills: Good command over English Language (written and verbal).
• Ability to deal with work pressure positively.
• Strong attention to detail, numerical accuracy, and ability to work with volume-driven, deadline-based processes.
• Strong communication skills to deal with employees and approvers across levels and geographies.
• Ability to collaborate effectively with multiple stakeholders and manage priorities.
• Proven working experience in a multinational, shared services, or centralized finance operations environment
• Process mindset with interest in automation, standardization, and policy improvement
• Workflow management and time management. Advisory skills.
•  Ability to work in a team, cooperation with internal and external partners. 

•  Only shortlisted candidates will be contacted.
• GIZ supports Work-Life Balance.
• GIZ promotes Gender Diversity – Applications from women professionals are encouraged.
• Please note that those individuals who have completed a consultancy assignment with GIZ in less than 6 months prior to the intended start date for this position will not be shortlisted due to organisational policy.