POSITION TITLE:
EXECUTIVE ASSOCIATE – to the office of the Managing Trustee.
JOB LOCATION:
“GREEN ACRES”, Machwa, Near Sushant City, Kalwar Road, Jaipur 302012,
REPORTING TO:
Managing Trustee
ORGANISATIONAL PROFILE:
Khetri Trust
Khetri Trust is a public charitable trust established under the Will of the late Raja Bahadur Sardar Singh of Khetri, with the advancement of education as one of its principal charitable purposes. The Trust seeks to translate this legacy into meaningful educational opportunity by supporting deserving students, particularly those whose academic potential may otherwise remain unrealised because of economic or social disadvantage. Its larger objective is not merely to provide scholarships, but to create pathways through which capable young people can gain access to high-quality education, professional guidance and opportunities commensurate with their merit.
The Trust recognises that financial hardship is rarely the only obstacle confronting talented students from disadvantaged backgrounds. Such students frequently lack access to career counselling, academic mentoring, competitive-examination preparation, information concerning suitable institutions and courses, and sustained guidance during critical educational transitions. Khetri Trust therefore intends to develop a comprehensive model of educational support that identifies meritorious students at an appropriate stage and accompanies them through academic planning, career selection, admission preparation and higher education.
This programme will be a flagship initiative of Khetri Trust. It is conceived as an ambitious pilot project through which the Trust will acquire practical field experience, test different methods of student identification and support, and assess the educational, administrative and financial requirements of a larger intervention. The lessons emerging from the pilot will be carefully documented and used to redesign and strengthen the programme before it is progressively scaled up.
The long-term vision is to establish a credible and replicable system for promoting educational excellence among students from economically weaker backgrounds. The programme will seek to ensure that a lack of financial resources does not become the determining reason why a brilliant student is compelled to abandon an academic ambition, accept an unsuitable course of study or remain excluded from a high-quality institution. Support may therefore extend beyond scholarships to include career counselling, mentoring, specialised coaching, application assistance, exposure opportunities and other forms of academic and institutional support required by an individual student.
Khetri Trust will provide the programme’s strategic direction, charitable mandate and institutional oversight. It will determine the governing principles, eligibility framework, standards of transparency and intended outcomes of the initiative, while ensuring that assistance is awarded objectively and directed towards students who combine demonstrated ability with genuine financial need. www.khetritrust.org
Jal Bhagirathi Foundation:
Jal Bhagirathi Foundation is an established non-profit organisation founded in 2002 in response to the severe water insecurity affecting communities in the Thar Desert. Over more than two decades, it has developed substantial experience in community mobilisation, participatory development, institutional capacity-building, natural-resource management, water security, sanitation and the implementation of field programmes in partnership with rural communities and public institutions. The Foundation reports that its programmes have covered more than 500 villages and benefited over 550,000 people through water-security and sanitation interventions. Jal Bhagirathi Foundation
The Foundation’s approach is founded upon sustained community participation rather than short-term delivery of benefits. Its work has involved the creation and strengthening of village institutions, mobilisation of community contributions, promotion of local ownership, engagement with women and marginalised groups, and development of systems through which village-level assets and initiatives can be maintained over time. This experience has given the Foundation a strong understanding of rural social structures and of the practical conditions necessary for a development programme to secure community confidence and produce lasting results.
Over the years, Jal Bhagirathi Foundation has also acquired considerable organisational capacity in programme planning, field implementation, government liaison, stakeholder coordination, monitoring and evaluation, financial administration, documentation and reporting. Its programmes have required regular engagement with village communities, local institutions, government departments, technical specialists, development partners and funding agencies. This combination of grassroots presence and institutional experience makes the
Foundation well placed to implement a structured educational initiative involving students, parents, schools, teachers, counsellors and government authorities.
The Foundation presently has a strong outreach network covering more than 100 villages in the Jaipur region. This network will provide the pilot programme with an established field base through which schools and communities may be approached, potentially eligible students identified, family circumstances verified and beneficiaries supported over an extended period. The existing outreach should, however, be understood as the programme’s mobilisation and implementation platform; it does not imply that the pilot will commence simultaneously in every village within the network.
POSTION OVERVIEW:
Jal Bhagirathi Foundation and Khetri Trust is managed by the same Chief Functionaries at the position titled Managing Trustee. The EXECUTIVE ASSOCIATE – to the office of the Managing Trustee will take overall responsibility of his/her duties in both the Trusts. The Executive Associate is a strategic position within the Office of the Managing Trustee. The role is designed to strengthen executive leadership by providing high-quality research, analysis, coordination, and implementation support across the Trust's activities.
This is not a conventional secretarial position. While the incumbent will provide executive coordination and administrative support wherever necessary, the primary responsibility is to assist the Managing Trustee in informed decision-making by undertaking research, preparing briefing papers, analysing issues, coordinating institutional priorities, and ensuring effective implementation of decisions.
The Executive Associate will work on a diverse range of matters including governance, programme management, administration, finance, human resources, legal and regulatory issues, public policy, institutional development, and stakeholder engagement. The role requires intellectual curiosity, excellent analytical ability, sound judgement, initiative, and the ability to work independently in a fast-paced environment with multiple priorities.
The successful candidate should possess exceptional writing and communication skills, be capable of rapidly understanding unfamiliar subjects, synthesising information from diverse sources, and presenting concise, well-reasoned recommendations to facilitate high-quality executive decisions.
KEY RESPONSIBILITIES:
Executive Decision Support
Conduct research and gather information on matters requiring executive consideration, including governance, programme, financial, legal, policy, administrative, and institutional issues. Prepare high-quality background papers, briefing notes, analytical reports, presentations, concept notes, and other decision-support documents for the Managing Trustee. Analyse information from multiple sources, identify key issues, evaluate available options, and present concise recommendations to facilitate informed decision-making. Maintain awareness of developments in law, public policy, philanthropy, governance, and sectors relevant to the Trust's work.
Executive Coordination
Serve as the principal coordinating point within the Office of the Managing Trustee for communication with internal teams, consultants, partners, government agencies, donors, and other external stakeholders. Coordinate the Managing Trustee's meetings, official engagements, correspondence, travel, and institutional commitments. Ensure timely communication of executive decisions to concerned teams and monitor their implementation.
Meetings and Governance
Plan and coordinate meetings of the Trusts, committees, and project teams. Prepare agendas, circulate meeting papers, coordinate presentations, record proceedings where required, and ensure systematic follow-up of decisions. Develop systems for tracking action points and monitoring implementation of decisions across the organisation.
Project Monitoring and Institutional Coordination
Track organisational priorities, project milestones, statutory compliances, and strategic initiatives to ensure timely completion. Coordinate across departments and programme teams to identify implementation challenges and facilitate timely resolution. Prepare periodic progress reports and executive dashboards for review by the Managing Trustee.
Administration and Executive Office Management
Provide executive and administrative support necessary for the efficient functioning of the Office of the Managing Trustee. Maintain confidential records, institutional documents, correspondence, reports, and executive files with the highest standards of professionalism and discretion. Coordinate official visits, conferences, workshops, and organisational events.
Procurement and Vendor Management
Coordinate procurement processes, vendor relationships, quotations, purchase documentation, and processing of high-value purchases and organisational expenditure in accordance with approved procedures. Ensure proper documentation and record management relating to procurement and contractual matters.
Human Resources
Coordinate recruitment processes including preparation of job descriptions, candidate screening, interview scheduling, onboarding, and induction. Assist in staff development initiatives, organisational capacity building, and implementation of human resource policies.
Institutional Development
Identify opportunities for improving organisational systems, administrative processes, documentation standards, and operational efficiency. Undertake special assignments and strategic initiatives entrusted by the Managing Trustee from time to time.
QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:
The ideal candidate should possess a Graduate or Postgraduate degree from a leading college in the Humanities or allied disciplines. Suitable academic backgrounds include History, Political Science, Economics, Geography, Sociology, Languages and Literature, Legal Studies, Fine Arts, Management, Media Studies, Public Policy, Development Studies, or any other discipline that demonstrates strong analytical, research, communication, and conceptual abilities.
Preference will be given to candidates with 5–8 years of relevant professional experience in executive support, institutional management, administration, programme management, consulting, research, public policy, governance, or related fields. However, the Trust welcomes applications from exceptional young professionals with outstanding academic credentials, demonstrated intellectual ability, excellent communication skills, and a strong commitment to learning, professional growth, and organisational excellence.
The successful candidate must possess outstanding written and verbal communication skills in English, together with exceptional drafting, documentation, report-writing, and presentation abilities. The role requires strong analytical, research, and problem-solving capabilities, including the ability to independently investigate unfamiliar subjects, critically evaluate information from diverse sources, and synthesise complex material into concise, wellreasoned, and actionable briefing notes and recommendations for executive decision-making.
The candidate should demonstrate excellent organisational and project management skills, with the ability to manage multiple assignments simultaneously, prioritise competing demands, and consistently deliver high-quality outputs within prescribed timelines. A high level of general awareness and a sound understanding of current affairs, governance, public policy, legal and regulatory developments, and socio-economic issues will be considered a distinct advantage.
The position requires a professional of unquestionable integrity who exercises sound judgement, maintains strict confidentiality, and demonstrates maturity and discretion in handling sensitive institutional information. The candidate should possess strong interpersonal skills, be capable of engaging effectively with a diverse range of stakeholders, and work independently with initiative, ownership, and minimal supervision. Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, together with competence in digital collaboration platforms and internet-based research, is essential.
The ideal candidate should be self-driven, intellectually curious, and highly motivated, with the ability to thrive in a dynamic and fast-paced environment involving multidisciplinary responsibilities. The role calls for an individual who is committed to output-based performance, continuous learning, and process improvement, and who remains adaptable and resourceful while responding to changing organisational priorities. Above all, the successful candidate should demonstrate a genuine commitment to the mission, values, and objectives of the Trust and contribute proactively towards advancing its institutional goals.
REMUNERATION:
Budgeted consolidated remuneration is on a scale of Rs.8 to 15 lacs per annum, entirely depending on evaluation of the candidate’s potential, qualification, experience, and job retention ability. We provide enormous opportunities for individual career growth to those who excel in a challenging work environment.
GENERAL:
The Executive Associate shall undertake such additional duties, responsibilities, and special assignments as may be entrusted by the Managing Trustee from time to time in the interest of the Trust and for the effective functioning of the Office of the Managing Trustee.
The Trust reserves the right to modify, expand, or reassign the scope of responsibilities in accordance with organisational needs. The Trust may also, at its discretion, offer the selected candidate another position that is considered more appropriate to the candidate's qualifications, experience, competencies, and organisational requirements, on terms and conditions, including remuneration, commensurate with the responsibilities of such position and the candidate's credentials.
LAST DATE & ADDRESS FOR APPLICATIONS:
The last date for submission of applications is 15 August 2026. Application must be sent to the link given below accompanied by a cover letter, recent photograph, and detailed
curriculum vitae specifying the applicant’s age, current location, permanent address, educational qualifications, professional experience and extracurricular activities. Applicants must also submit a copy of their most recent appointment letter and documentary proof of their current salary.
Applications containing incomplete information or lacking any of the required documents will not be considered or processed further.
Application Link: https://forms.gle/i6q5CHkEd4CB72ZT9