Job ID: 302249

Administration Coordinator

Shakti Shalini

Location: Delhi

Apply by: 27 Aug 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Social, Gender, Education, Youth, Child

Roles and Responsibilities of the Administration Coordination:
6/30 B, Near Kargil Park, Jangpura, Kargil Park Lane

> Manage the day-to-day operations of the offices and centres (total 4 locations)
> Ensure general maintenance like house-keeping, first aid kit, pest control, hygiene, electrical and mechanical, sanitary and plumbing, space management.
> Ensure regular fire and disaster management drills and maintenance systems.
> Ensure general office conduct and attendance of personnel.
> Oversee the operation, improvement, and utilisation of all Shakti Shalini properties.
> Coordinate and liaise with the concerned authority for renewal of shelter lease and licence.
> Draft routine correspondence, management, and distribution of office inventory, stationery, and material.
> Management of all repair and maintenance requests and requirements of the organisation.
> Overseeing the work of the repair and maintenance personnel.
> Managing all IT products including labelling, maintaining stock and inventory, and coordinating repair and maintenance of IT.
> Managing printing and distribution of all visiting cards and ID cards.
> Provide logistical and other support for internal and external events, visits, contracts, and services.
> Ensure Internal Control Systems are implemented regularly and identify areas of improvement.
> Maintaining Asset/Stock Inventory of office as well as for projects in coordination with project staffs.
> Processing and verification of reimbursement claims of personnel, viz proper checking of travelling, Conveyance, Telephone/Mobile Phone bills etc., ensure control and timely payment of the same after approval of the competent authority.
> Maintain all the office records and registers and inventory management, including fixed assets register, and facilitate assets coding.
> Review incoming correspondence, collect and prepare necessary information for reply/action, and draft and finalize responses.
> Assist in petty cash management.
> Responsible for all Admin related work in Projects.
> Executing or overseeing other office activities, at the discretion of the management.
> Procurement of assets, stationery and supplies.
> Create a database of vendors for such procurements
> Logistics and procurement lead, facilitate compliance
> Coordination with vendors for quotes/ proposals.
> Maintain and update the records of service providers and vendors and coordinating for necessary documents.

Necessary skills:

> Good team-worker with good communications, interpersonal, and relational skills.
> Very organised, well structured, and systematic and strong work ethic.
> English speaking, writing, reading, comprehending skills.
> Hindi speaking, writing, reading, comprehending skills.
> Good computer skills including google docs, google sheets, google drive, mails, typing.
> Believes in the principles of gender equality, democracy, inclusivity, and equality.
> Sensitive, non-judgmental, hardworking, and independent.
> Self-reflective and open to feedback.
> Able to work in limited resources at the grassroots level.

Eligibility
>Academic: Masters' in Business Administration, related field, or humanities subject if there is relevant work experience
>Work experience: Minimum 2 years of work experience, preferably in administration for grassroots organisations.

Job Status and Type: On-Site, Full Time, 5 days a week, Monday to Friday, 9:00am to 5:00pm.
Job Title: Administration Coordinator, Shakti Shalini
Job Location: Jangpura and Ashram Chowk, New Delhi
Job Remuneration: Rs. 40,000 per month (Rs. 38,000 in first six months of probation and Rs. 40,000 per month once permanent). With annual increment at 6/8/10% depending on the annual performance review.
Reporting: Reports to the Core Lead and Operations Lead, Shakti Shalini
Joining Date: Monday, 7th September

To apply fill this assessment form: https://docs.google.com/forms/d/1PUKUey4M_1UJ8xiWa-jalCSxc62EaIF6KeymZCANiwQ/edit

To know more about Shakti Shalini visit: www.shaktishalini.org