Subject: Request for Quotation (RFQ) for Guest Rooms & Conference Facilities – October26
We are planning an upcoming corporate event and would like to invite your hotel / Institutes to submit a quotation for accommodation and conference facilities as per the requirements outlined below.
Event Details
- Event Dates: 24th October to 27th October, 2026
- Location: Delhi
- Expected Number of Attendees: 70 -80 Pax
The Rate quote must be submitted in the table format below :
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RFQ for event in October
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Date- 24th to 27th October, 2026
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3 Nights 4 Days
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Sl No:
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Specification
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QTY
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No: of Day/night
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Unit Cost
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GST %
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GST Cost
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Total Cost with GST
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1
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Single Occupancy with Breakfast
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5
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3
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2
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Double Occupancy with Breakfast
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5
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3
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3
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Room with 3 bed with Breakfast
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10
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3
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4
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Room with 5 bed with Breakfast
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6
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3
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5
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Lunch - 2 Nonveg
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60
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4
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6
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Dinner - 2 Non-veg
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3
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7
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Tea/coffee with cookies Morning
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60
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4
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8
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Tea/coffee with cookies + Snacks -Evening
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60
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4
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9
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Projector with Sound System with 2 cordless mike
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1
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4
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10
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Extra Cordless Mike
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2
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4
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11
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Conference Hall -
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1
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4
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Any Other Expense - Kindly Mention
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Total Amount with GST
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The following guidance to be followed to submit the proposal/rate quote:
Quotation to be on the letterhead of the Hotel / Institute.
The quotation to be addressed to JAL SEVA CHARITABLE FOUNDATION, NEW DELHI.
The subject line must NOT be changing while submitting the proposal/rate quote.
The quote to be submitted by 24th September,2026
Requirements
1. Guest Room Accommodation Please provide your best corporate/event rates for:
- Rooms specified in the table above.
- Applicable inclusions (breakfast, Wi-Fi, etc.)
- Check-in and check-out timings to be clearly mentioned.
- Cancellation and amendment terms to be clearly mentioned.
2. Conference / Meeting Facilities Please share rates and details for:
- Conference Hall / Meeting Room
- Seating capacity and layout options
- Audio-visual equipment available (Projector, Screen, Sound System, Microphones, LED Display, etc.)
- High-speed internet availability
- Additional charges, if any for extra hours.
3. Food & Beverage Requirements Kindly provide pricing for:
- As mentioned in the table above.
4. Commercial Proposal Please include:
- Applicable taxes and service charges
- Complimentary offerings, if any
- Payment terms and validity of the quotation
We would appreciate receiving your detailed proposal by 24th September, 2026.