Job ID: 304538

Field Coordinator, Finance and Admin (Grade-4)

ChildFund India

Location: West Singhbhum, Jharkhand

Apply by: 12 Oct 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Trade, Finance, Economics, Cooperation, Global

VACANCY ANNOUNCEMENT
Ref. No. 27/07	Issuance Date: October 5, 2026	Closing Date for receipt of Applications: October 12, 2026 (IST)

POSITION DETAILS
POSITION TITLE AND GRADE:	Field Coordinator, Finance and Admin (Grade-4)
POSITION TYPE/DURATION:	Fixed-Term (Two years with possibility of extension subject to organizational needs, satisfactory performance, and funds availability)
POSITION LOCATION:	ChildFund India, West Singhbhum, Jharkhand
WORK SCHEDULE:	Monday to Friday, 9:00 AM to 5:00 PM , 40 hours per week
TELEWORK ELIGIBLE	No
REPORTS TO:	Senior Field Officer, Program, West Singhbhum and Deoghar

ABOUT CHILDFUND INDIA

ChildFund India works towards ensuring that children from the most marginalized sections of the society become able, confident, and responsible adults.

Our work brings health, education, child protection, youth skilling, livelihoods, and climate resilience into an integrated approach that responds to children’s changing needs as they grow — from early childhood through adolescence and into young adulthood.

ChildFund India's core values are the principles and beliefs that guide behaviour, decision-making, and culture. Our values of Connection, Honesty, Innovation, Learning, and Diverse Lived Experiences reflect our highest aspirations for how we go about our work every day in the communities we serve and with each other.

POSITION ROLE

Field Coordinator, Finance and Administration will be responsible for handling all admin and finance related tasks such as - managing procurement, vendor management, handling day to day book keeping and accounting, handling office expenses, managing cash flow, support in preparing financial reports, etc. in line with internal policies and statutory requirements.

Remain alert and responsive to any safeguarding risks; acquire and maintain the relevant knowledge and skills necessary to promote strong safeguarding practices; understand and adhere to ChildFund India’s Safeguarding Policy and Procedures; and conduct yourself at all times in a manner consistent with ChildFund India’s safeguarding principles and standards.

PRIMARY RESPONSIBILITIES

Payments & Reimbursements, Financial Management & Reporting

Ensure all financial transactions have the appropriate and required supporting documents in compliance with ChildFund policies and procedures, donor terms and conditions and sound internal controls.
Keyed accurate and complete accounting entries of all financial transaction which includes fund transfer, verifying vouchers and journal vouchers.
Review of supporting documents and enter payment request into accounts payable module for payment processing.
Process all payments within 3 working days.
Ensure and deduct accurate Tax and deposit to tax amount with in due date.
Make replenishment of petty cash if it exceeds 50% of the petty cash limit or fortnightly.
Ensure all the statutory payments and return filed as per the due date at the assigned location
Ensure all the project Finance Documents are in order for the Assurance/ Finance Review.

Accounting & Statutory Compliance

Coordinate with audit team to ensure for smooth completion of all audits whenever required for the project.
Verify supporting Document as per the payment check list.
To review and ensure compliances with regards to FCRA, IT, PF and PT.
Ensure adherence to accounting manuals and prevalent accounting practices.
Monitor preparations for statutory audits and see them to completion by taking corrective action for non-conformance.
Ensure the Preparation of Bank Reconciliation and Month end report in a timely manner and send it to Grants Finance Officer for review.
Any other responsibilities as assigned by Line Manager.

Procurement

Procurement management like preparation and RFQ, Bid analysis, vender management etc.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Education: Bachelor’s degree in Accounts, Finance or Commerce discipline.

Work Experience: Minimum 2 years of accounting experience in the development sector preferably for an international organization.

Language Proficiency:Strong communication skills (both verbal and written) in Hindi, English.

Skills and Abilities: Willingness to travel to remote locations when required.Strong verbal communication skills, with the ability to develop and deliver compelling presentations. Strong understanding of national and global frameworks on child protection and safeguarding. Strong team management and adapt to local context.

ChildFund’s Core Competencies

Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

EVALUATION AND SELECTION CRITERIA

Step 1: HR Pre-Screening:All Job Applications received will be collated by HR and preliminary screening will be conducted based on the minimum education and experience requirements mentioned above. The Applicants that do not meet the education and experience criteria will not be considered further for the selection process. All the qualified applications will be handed over by HR to the Selection Panel.

Step 2: Qualified applications will be further reviewed by the Selection Panel. The Selection Panel will assess and rank all the applications based on the following factors for a maximum of 100 points:

Evaluation Factors	Points
Job Knowledge	50 points
Work Experience	50 points

Step 3: Based on the written test assessment (If or as required), applications will be further shortlisted for Step 3 i.e. Interview. The applications will be evaluated by the Selection Panel for the final selection, based on the following evaluation factors for a maximum of 100 points.

Evaluation Factors	Points
Technical knowledge and Applied skills	25 points
Work Experience	25 points
Teamwork & Interpersonal Collaboration	15 points
Problem Solving and Critical Thinking	15 points
Communication Skills	10 points
Organizational and Cultural Alignment	10 points

COMPENSATION AND BENEFITS

Salary starts at INR 3,64,170 per annum plus benefits, with scope for consideration for adjustment in line with the experience, skills, and knowledge the selected candidate brings.

Benefits (subject to the provisions of the approved Employee Manual):

Provident Fund and Gratuity as per Indian Labour Law
Annual Merit-based Performance Salary increase.
Health Insurance Coverage - to support the well-being of employees and their families.
Leave and Holiday framework that supports rest, renewal, and personal priorities – Annual Leave (24 days), Casual Leave (10 days), Sick Leave (10 days), Special Leave (5 days), Maternity Leave (26 weeks), Paternity Leave (2 weeks), Exam Leave (5 days), Holidays (15 days)
Hybrid and flexible work schedule options for eligible roles to enable effective offsite working while staying connected and productive.
Learning and Development opportunities to support growth and build future-ready capabilities.

COMMITMENT TO SAFEGUARDING

ChildFund India’s Safeguarding Policy and Procedures will be strictly adhered to throughout the engagement period to ensure the safety, dignity, and well-being of children and vulnerable adults. ChildFund India maintains a zero-tolerance approach towards sexual exploitation, abuse, harassment (SEAH), and all forms of harm by staff, partners, consultants, vendors, and representatives in the delivery of its programmes and services. The organisation is committed to maintaining a safe and respectful environment within the workplace and in the communities where it operates. Accordingly, the selected candidate will be required to sign ChildFund India’s Safeguarding Commitment and Behavioural Protocol as part of the contractual agreement and comply with all safeguarding standards, policies, and do-no-harm principles throughout the engagement period.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of ChildFund India to ensure equal employment to all persons without regard to sex (including pregnancy and gender identity), age, race, ethnicity, national origin, social origin or status, color, language, sexual orientation, disability, genetic information, or religion.

IMPORTANT NOTES

This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.
Employment is subject to the ChildFund India’s HR policies and procedures, including provisions related to pre-employment clearances, probationary period, and retirement age.
If any of your relatives or members of your family/household work for ChildFund and if any child related to you is currently being sponsored/enrolled by ChildFund, you are required to disclose it at the time of job application.

APPLICATION SUBMISSION

Eligible applicants are required to complete and submit the Job Application Form - ChildFund India (July 2026).docx. The application form must be downloaded as word document.

If applicants would like to include a cover letter and resume/curriculum vitae to support their application, please include it within the Job Application Form at the specified space. Please do not include separate attachments.
E-mail application to: recruitment@childfundindia.org
Applicants must clearly specify the Vacancy Announcement reference number and position title in the subject line of the email and the Job Application Form.
Incomplete or missing Job Application Form may result in disqualification of the application.

Notes:

-By submitting this application, you consent to ChildFund India collecting, processing and storing your personal data provided in your job application form (including supporting documentation provided) and during the recruitment process, in accordance with the Digital Personal Data Protection Act, 2023.

-ChildFund India expresses it sincere thanks to the candidates for their time and efforts in submitting their job application. We really appreciate and value your interest in employment with us, however, due to a high volume of anticipated applications, only short-listed candidates will be notified.