Admin and Finance Officer

Position

Admin and Finance Officer

Location

Delhi

Reporting to

Project Lead

Apply to

Eligible candidates interested in the position are requested to apply on the link

https://ipe.darwinbox.in/ms/candidatev2/5e5b692784d6b/careers/jobDetails/a6ac4a45808220

About the Organization

CKD is a not-for-profit organization with a singular focus on improving the lives of women and children. CKD (www.ipeckd.org) envisions a world where women and children realize their full potential. CKD's mission is to build the agency of women, adolescents, and children by providing equitable access to health, nutrition, education, and 21st-century skills, livelihood, and employability. IPE Global Limited (www.ipeglobal.com), an international development organization, incubated CKD to pursue its aim of leaving no women and children behind on a mission mode. Guided by diversity, equity, and inclusion principles, CKD catalyzes sustained investments and multi-stakeholder collaborations. CKD has partnered with government stakeholders at multiple levels: National, State, District, and Local, to design better public service delivery systems and implement sustainable solutions and knowledge management. It is a non-profit organization with the vision of creating a world imbued with the principles of diversity, equity, and inclusivity (DEI).

About the Project

In line with Unilever's vision of 'sustainable community development '- reflecting the aspirations of building resilient local communities at the grassroots level, and the aim to enhance value creation in the society and community in which it operates, IPE CKD will lead the implementation of Prabhat Nutrition project to radically improve health and nutrition status for pregnant and lactating women, young mothers, and their children up to 3 years. 

Our approach will be to i) motivate pregnant and lactating women to eat locally available nutritious food (more protein and micronutrients) during and after pregnancy; ii) train frontline nutrition workers to deliver specific messages and motivate mothers to eat 'more' and 'better' food; iii) target messaging to mothers and other caregivers of children aged 0 – 5 years to ensure that they also consume nutritious diversified food, and iv) create awareness among adolescent girls on Anaemia control and menstrual hygiene.

Job Description

Position Summary

The key roles and responsibilities assigned to the Finance Officer are as follows. 

1. Accounting and Financial Management:

• Making payments and receipts as necessary for the business and recording them in accounting software (Tally) in a timely manner.
• Ensure necessary documents are maintained for any transactions that are accounted in the software.
• Maintain accurate financial records and ensure timely financial reporting.
• Prepare and monitor budgets, forecasts, and financial statements.
• Manage cash flow, including disbursements, receipts, and banking.
• Oversee payroll processing and ensure compliance with tax regulations.

2. Compliance and Auditing:

• Ensure compliance with financial policies, procedures, and regulations.
• Coordinate and support external and internal audits.
• Implement and monitor internal controls to safeguard assets.

3. Grant Management:

• Monitor and manage grant budgets and financial reporting requirements.
• Ensure compliance with donor requirements and funding agreements.
• Prepare financial reports for donors and stakeholders.

4. Financial Analysis and Reporting:

• Conduct financial analysis to support strategic decision-making.
• Prepare monthly, quarterly, and annual financial reports.
• Present financial data to senior management and the board of directors.

5. Team Collaboration and Support:

• Work closely with program managers to develop and monitor project budgets.
• Provide financial training and support to staff as needed.
• Collaborate with the administrative team to streamline financial processes.

6. Administrative Support:

• Provide administrative support to senior management and staff.
• Prepare and distribute meeting agendas, minutes, and other relevant documents.
• Ensure proper documentation and filing of project-related documents.
• Assist in the recruitment process by coordinating interviews and managing candidate communications.
• Maintain employee records and assist with onboarding and training of new staff.
• Support the implementation of HR and finance policies and procedures.

As job descriptions cannot be exhaustive, the selected candidate may be required to undertake other duties as determined by Project Core Committee that are broadly in line with the above key responsibilities.

Qualification & Experience

Essential

• Bachelor’s degree or a master’s degree in finance, Accounting.
• Minimum of 5-7 years of experience in financial management, preferably in the non-profit sector.
• Strong knowledge of financial regulations and accounting principles.
• Proficiency in financial management software Tally ERP and Microsoft Office Suite.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and organizational abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.

Preferred Skills:

• Experience with grant management and donor reporting.
• Familiarity with financial regulations and compliance in India.
• Knowledge of nutrition and health programs is an asset.

Contract Type and Period

The contract will be for a period of 12 months and subject to renewal based on the performance.

Compensation

Maximum compensation for the position will be Rs 70,000 per month.

IPE CKD is committed to using fair, objective, and positive employment practices to promote equal opportunities and diversity in employment, ensuring that all employees including potential employees are treated fairly, consistently and with respect, before, during and after, their employment. We seek to create an environment that is representative of, and responsive to, different groups. Women and LGBTQIA+ candidates are encouraged to apply.