Job ID: 304787

Accountant

Loreto Rainbow Homes Foundation

Location: Kolkata, West Bengal

Apply by: 10 Nov 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Job Purpose:
The Accountant is responsible for maintaining accurate financial records, ensuring proper utilization of funds, in compliance with government guidelines, donor requirements, and statutory regulations applicable to residential care.

Key Responsibilities
1. Financial Management and Control
• Maintain books of accounts including cash book, bank book, ledger, and vouchers
• Record all income and expenditure related to the residential care operations.
• Manage petty cash and ensure proper documentation.
• Ensure adequate insurance to cover organizational assets and liabilities
• Conduct quarterly monitoring visits to the Two Residential care units to check the accounts, stocks and registers along with the inspection of infrastructure
• Conduct monthly visits to the Residential Care units to take stalk of budgeted expenses and variances
• Take charge of the Finances in the Loreto Rainbow Homes, Entally, in absence of the Residential Care Accountants.

2. Budgeting & Fund Utilization
• Assist in preparation of annual budgets and funding as per agency norms
• Monitor expenditure against approved budgets and report variances
• Ensure funds are utilized strictly for approved purposes
• Maintain separate Local and FCRA Account financial transactions
• Ensure optimal and transparent utilization of funds
3. Compliance & Reporting
• Ensure adherence to all statutory compliance and filing of all Returns as per the Statutory Act applicable to the organisation
• Prepare monthly, quarterly, and annual financial reports
• Prepare utilization certificates (UCs), financial reports, and statements for donors and government authorities
• Support statutory and internal audits and respond to audit queries
• Ensure the preparation of MOU/TORs for various activities with Partners or other organisations
• Present accurate, timely and high-quality financial information and reports to the Director and Governing Body

4. Banking & Statutory Responsibilities
• Manage banking transactions, reconciliations, and fund transfers.
• Ensure timely payment of salaries, honorariums, and vendor bills
• Manage statutory compliances such as TDS, GST (if applicable), PF, ESI, etc.
• Maintain proper records for inspections by Child Welfare Committee (CWC), District Child Protection Unit (DCPU), or State authorities

5. Record Keeping & Documentation
• Maintain financial files, vouchers, bills, receipts, and supporting documents
• Ensure safe custody of financial records as per audit and legal requirements
• Ensure registers related to salary, stock and assets, are updated and signed by authorized signatories

6. Purchase Coordination
• Create and process purchase orders (POs) in line with company policies
• Coordinate with vendors/suppliers to obtain quotes, confirm pricing, availability, and delivery timelines
• Track orders and shipments, following up on delays or discrepancies
• Maintain purchasing records (POs, invoices, contracts, supplier info)
• Verify invoices against purchase orders and delivery receipts before processing payment
• Ensure compliance with procurement procedures, budgets, and approval workflows
• Assist in vendor selection and on boarding (documentation, compliance checks)
• Maintain supplier relationships and resolve basic issues (shortages, returns, damaged goods)
• Monitor inventory levels and notify teams when reordering is needed
• Communicate with departments to understand purchasing needs and timelines

7. Capacity Building
• Guide and coach members of the team on finance related issues
• Organise capacity building trainings for the Finance team members as well as other Project team members of the Loreto Rainbow Homes Foundation.
• Keep abreast of any changes in financial legislation and regulations affecting the organisation

8. Logistical Support
• Provide logistical support for organising different programs of the Foundation.
• Supervise any ongoing repair and maintenance work of the Foundation and keep the management updated of the same.

Qualifications and Experience
• Education: Post graduate in Commerce (M.Com)/ CA (Inter)
Knowledge of accounting standards and financial regulations
• Experience: Minimum 5 years of experience in an accounting role
Experience in NGO (with knowledge of compliances), shelter homes, CCIs, or government-funded projects preferred

Skills and Competencies:
• Strong knowledge of accounting principles and financial controls
• Proficiency in Tally or similar accounting software
• Advanced MS Excel skills
• Knowledge of Child Protection guidelines (desirable)
• Strong analytical and reporting skills

• Personal Attributes:
• High integrity, accuracy, and confidentiality
• Sensitivity to child protection and welfare
• Ability to work independently and handle audits and deadlines
• Organised
• High level of accountability

Note: The Accountant must adhere to all child safeguarding policies and ensure the safety, dignity, and rights of girls at all times.
Must be willing to travel locally and work flexible hours when required.

Job Email ID:

lrhdirector(at)loreto.in