JOB DESCRIPTION
Job title: Account Officer-Climate Resilience Project
Department: Program Implementation
Based in location : Uttarkashi, Uttarakhand
Reporting to: Project Lead
Level of Contact with Children: 1
(Direct contact with children)
The position holder shall be responsible to adhere & work within the ambit of Plan India’s Safeguarding Policy & Gender Equality Policy.
ABOUT PLAN INDIA
PIIC is a nationally registered not for profit organization striving to advance children’s rights and equality for girls, thus creating a lasting impact in the lives of vulnerable and excluded children and their communities. Since 1979, PIIC and its partners have improved the lives of millions of children and young people by enabling them access to protection, quality education aand healthcare services, a healthy environment, livelihood opportunities and participation in decisions which affect their lives.
Plan India is a member of the Plan International Federation, an independent development and humanitarian organization that advances children’s rights and equality for girls. Plan International is active in more than 70 countries. To know more about PIIC visit www.planindia.org
SUMMARY OF THE OVERALL JOB
Account Officer will be responsible for the accounting and administration related work and transaction processing matters of the assigned project(s). Day to Day financial accounting, checking of invoices and expense claims, preparing donor report, statutory compliances and project level administrative tasks like procurement etc. will also be done by Account Officer as per organization’s policies and prevailing laws and ensure quality of records and their safe keeping.
KEY FUNCTIONS / RESPONSIBILITIES:
1. Financial Accounting :
• Ensure day to day transaction processing in SAP/ accounting of expenditures and advances related to various projects assigned and ensure the same is done accurately and after review of support docs.
• Prepare payment vouchers and ensuring that all expenditure payments have proper approval and documentation and that all invoices and payments are paid on time e.g. invoices utility bills, rents, phones, etc.
• Responsible for updating and monitoring Advance accounts in the system.
• Keep up-to-date petty cash ledger in the accounting system if applicable.
2. Budget and Cash Management:
• Support the Zonal Finance Lead / Finance Manager / Project Lead in maintaining a cash forecasting system to ensure that adequate funds are available to meet the working requirements of the program unit.
• Support the Project Lead in preparing/revising project budgets.
3. Procurement and Office Admin:
• Ensure procurement for projects handled are done as per office policy and procedure. Support Inventory reconciliation by ensuring the capture of all project purchases, issues and balances.
• Coordinate with ICO Admin and Procurement on a regular basis for smooth transactions, quality and time bound procurement.
• Maintain the assets register for the Project(s) and keep it up to date and ensure items are tagged and ensure that new procurements are done only as per approved budget.
• Make recommendations on internal controls, accounting systems, and general operations of the accounts department to increase efficiency.
4. Audit Support:
• Keep all field level records and vouchers, etc. ready for any time audit by donor, govt.
• Follow donor instructions and Plan procedure for audit preparation and audit action list
• Ensure audit visits are smoothly handled.
5. Record Management:
• Ensure proper filing of all financial documents as per Plan India’s systems and procedures.
• Ensure the files for payment processing, petty cash, bank transfers, bank reconciliations, and cheques etc. are up to date.
6. Field visits, program monitoring, etc. :
• Conduction of monitoring field visits to project locations to verify the activities undertaken by Plan India and ensure that discrepancies are reported to LM and FM immediately.
• Give orientation / training to project staff
• Any other work as assigned by LM.
EDUCATION AND EXPERIENCE:
• M.Com/B.Com or equivalent
• Minimum 05 years working experience of FC/NFC projects.
• Management of project accounting especially handling of online software, Utilizations, procurement, audit, follow the organization and government policies and procedures, computer related tasks etc.
• Excellent leadership, problem-solving, and decision-making skills.
• Strong interpersonal, facilitation, and communication skills.
• Ability to work collaboratively in a multicultural and multi-stakeholder environment
COMPENSATION & EMPLOYMENT :
Plan is an equal opportunity employer and qualified women candidates are encouraged to apply. Our policies and procedures reflect our commitment to child rights and child protection.
How to apply :
Please send us your updated resume along with a suitability note (Single Word document only) at planindiacareers@planindia.org . Please mention “Accounts Officer- Climate” in the subject.
Last date of application is 27th April 2026
Given the volume of applications received, only shortlisted candidates will be contacted.