Job ID: 288594

Procurement Executive

VANARAI

Location: Pune, Maharashtra

Apply by: 22 Apr 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Recruitment Notice: Procurement Executive

Vanarai is a 39-year-old NGO founded by PadmaVibhushan Dr. Mohan Dharia, working for sustainable rural development and environment conservation in India. We are looking for a dedicated individual to join our procurement team.

Key Responsibilities:

Plan and execute the centralised procurement of materials and services as per organizational and project requirements
Identify, evaluate, and finalize vendors through quotation comparison and negotiations
Ensure vendor registration, documents verification and on boarding formalities as per organization's policy.
Prepare and maintain Purchase Orders Work Orders, agreements, and related procurement documentation
Ensure timely delivery of materials and services as per required quality standards
Maintain inventory/ stock records and coordinate with concerned teams for requirements
Coordinate with the Finance and Accounts team for bill verification, Goods Receipt Note (GRN), and payment processing
Ensure compliance with organizational procurement policies and donor / CSR guidelines
Support project teams with procurement planning and execution
Maintain proper records, files, and MIS reports related to procurement activities
Prepare and execute RFQ and Tender Documents. Execute end to end Tendering process.
Maintain Materialwise/Servicewise vendor database (with reviews, feedbacks and rating.)
Comply with related standards and laws.
Comply with Ethical and Transparent processes

Qualification & Experience:

B. Com./B.B.A. with 2-3 years of experience in procurement, purchase, or administrative roles

OR

MBA (Fresher) with specialization in Operations/Finance/Supply Chain can also apply

Skills & Competencies:

Basic understanding of procurement processes and vendor management
Strong negotiation, communication and coordination skills
Proficiency in MS Excel, Word, and email communication
Good documentation and record-keeping skills
Ability to coordinate with multiple departments and vendors

Please apply with current and expected CTC to career@vanarai.org

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