Job Description for the position of Admin & Logistics Officer for Project Elimination of Mosquito Borne and Endemic Diseases (EMBED)
Job title : Admin & Logistics Officer
Job code : SAATHII/Godrej-EMBED/ALO-NGP/0726/712
Employing organisation : Solidarity and Action Against the HIV Infection in India (SAATHII)
Project : Elimination of Mosquito Borne and Endemic Diseases (EMBED)
Location : Nagpur
Date of Issue : 23rd July 2026
Closing Date : 31st July 2026
About SAATHII: Solidarity and Action Against the HIV Infection in India (SAATHII) is a nationally recognized not-for-profit organization established in 2002, working to advance equitable access to healthcare, justice, and social protection for vulnerable and marginalized communities across India. Headquartered in Chennai with 7 offices across the country, SAATHII partners with government agencies, civil society organizations, communities, academic institutions, and development partners to strengthen health systems and implement evidence-based programmes in infectious diseases, maternal and child health, community systems strengthening, and public health. Through technical assistance, capacity building, research, advocacy, knowledge management, and programme implementation, SAATHII supports national and state priorities to improve health outcomes and reduce inequities.
About Project: SAATHII is implementing an integrated malaria and dengue prevention and control project across seven high-burden geographies in Maharashtra, including the districts of Gadchiroli, Gondia, Chandrapur, and Palghar, and the Municipal Corporations of Brihanmumbai (BMC), Thane, and Kalyan-Dombivli. The project aims to reduce malaria and dengue-related morbidity and mortality by strengthening disease surveillance, early diagnosis, case management, integrated vector management, community engagement, and health system capacities. The intervention is aligned with the National Framework for Malaria Elimination (NFME), the National Strategic Plan for Integrated Vector Management (2024–2030), and the Maharashtra State Vector Borne Disease Control Programme, supporting evidence-based, sustainable, and community-centred approaches to accelerate malaria elimination and strengthen dengue prevention and control.
Roles and responsibilities:
1. Provide administrative support, coordinates with teams to support the project and office functioning.
2. Front desk management
3. Day-to-day office administration, supervision for office cleaning and maintenance, filing, photocopying, maintaining different registers, including staff attendance register, correspondence, courier, office stocks, petty cash etc.
4. Dealing with suppliers, vendors and service providers.
5. Travel arrangements and ticket bookings for team members
6. Make timely payment to vendors, suppliers, office rent, communication, electricity bills etc.
7. Attending visitors and guests
8. Support for the procurement of assets, equipment, office stationery and other utility items as per the organisational policy
9. Logistics support on a day-to-day basis for smooth running of the office and during in-house and outside trainings, meetings and other events.
10. Collation and distribution of minutes, reports and other documents, and taking notes of important administrative related meetings
11. Assist in HR functions such as maintain staff leave records, posting job ads, recruitment process, maintain HR related documents and files
12. Take care and operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
13. Petty cash management of project and ensure appropriate record keeping as per the organizational policy.
14. Recording of fixed assets in the fixed asset register. Carry out inventory counts of fixed assets physically, fixed asset management.
15. Work with all team members and perform all other duties as assigned by the Line Manager from time to time.
16. Undertake any other activities as required by the project and/or organization.
Qualifications and skills:
• Bachelor or higher degree with minimum 3 years of related work experience preferably in NGO
• Experience of dealing with Office Administration (including office maintenance and upkeep), HR and Procurement processes.
• Computer skills, including Microsoft Word and Excel, strong written and oral communication skills
• Excellent written and verbal communication skills in English and Hindi are essential. Proficiency in Marathi is desirable and will be considered an added advantage.
• Ability to carry out tasks and responsibilities in an efficient and timely manner.
• Track record of being a team player, high integrity, ability to deal with multiple tasks, flexibility and timely completion of critical tasks
• Experience of working in an NGO or non-profit organization preferred.
Remuneration: Salary will be commensurate with skills, qualifications, years ‘of experience, and current pay scale.
How to Apply:
Please click the link to apply : https://form.jotform.com/262031005033436
SAATHII seeks qualified and experienced applicants who can work in a multicultural environment with diverse teams of people from diverse religious and language backgrounds, sexual orientations and gender identities. SAATHII provides a secular working environment and does not discriminate based on HIV or health status, religious or community affiliations, gender, or sexual orientation. Qualified applicants who are HIV-affected, women, and/or belonging to sexual/gender minority populations, People living with HIV, TB Champions, women and individuals belonging to other vulnerable groups are encouraged to apply.
SAATHII provides a secular working environment and does not discriminate based on HIV or health status, religious or community affiliations, gender, or sexual orientation.