About WASH Institute
Water, Sanitation and Hygiene Institute (WASH Institute), established in 2008, is a non-profit organisation dedicated to providing practical solutions to address water, sanitation, hygiene and environmental challenges in India and neighbouring countries.
WASH Institute works towards building capacities in the WASH sector through training and academic programmes, technical advisory and consultancy services, and grassroots community WASH programmes.
WASH Institute conducts extensive training programmes for government functionaries, private-sector professionals, NGOs and other practitioners. Its academic campus also offers diploma and master's-level courses in sanitation.
Through its WASH Advisory programme, WASH Institute provides Project Management Unit (PMU) services to central, state and local governments in urban and rural areas, supporting the implementation of programmes such as SBM, JJM and AMRUT.
We are a multidisciplinary team working towards our vision of a world where all communities have access to safe, protected and sustainable drinking water and sanitation services, with improved hygiene practices.
Position Details :
Name of the Position: Procurement Officer
Number of Positions: 1
Work Station / Location:
WASH Institute, No. 1/20, Palani Road, Kathiranampatti Pirivu, Reddiarchatram, Dindigul District, Tamil Nadu – 624 622.
Reporting to: Procurement Manager
Desired Qualification and Experience :
• Graduate or postgraduate qualification in Business Administration, Commerce, Law, Engineering, Management, Social Work or other relevant disciplines. BBA, B.Com, BGL, B.E., MBA, PGDM, MSW or professional certifications in Procurement and Supply Chain Management would be preferred.
• 3–5 years of relevant experience in procurement, purchase, vendor management, contract administration, tendering or related functions.
• Experience in project-based organisations, NGOs, development-sector institutions or serviceoriented procurement would be an advantage.
• Good command of English (written and spoken) is essential. Working knowledge of additional Indian languages would be an advantage.
• Proficiency in MS Office applications, particularly Excel and Word, and familiarity with digital documentation and collaboration tools.
• Good analytical, communication, coordination and negotiation skills, with the ability to manage multiple assignments simultaneously.
Job Description :
1. Procurement Planning and Coordination :
• Coordinate with programme teams to understand procurement requirements, specifications, deliverables and timelines.
• Assist in developing appropriate Terms of Reference (ToRs), scopes of work and technical specifications in consultation with the concerned teams.
• Plan and coordinate assigned procurement activities in accordance with approved budgets, organisational policies, donor requirements and project timelines.
2. Procurement Process Management :
• Independently handle assigned procurement activities from initiation through evaluation, approval, award and documentation.
• Draft and issue Requests for Quotations (RFQs), tenders and other solicitation documents in consultation with programme teams.
• Identify and approach potential vendors, obtain quotations, seek clarifications and coordinate the procurement process.
• Prepare comparative statements and commercial evaluations, incorporating inputs from programme teams on technical aspects.
• Coordinate procurement committee processes, including preparation of evaluation documents, recommendations and meeting records.
• Assist in negotiations, price benchmarking and finalisation of commercially favourable terms.
• Prepare and coordinate the issuance of Purchase Orders, Work Orders, agreements and contracts, ensuring that scope, deliverables, timelines and payment terms are appropriately captured.
3. Vendor Management and Due Diligence :
• Identify potential vendors through market research and maintain an updated vendor database.
• Undertake vendor registration and verification of relevant statutory documents, including PAN, GST registration/status and other applicable records.
• Coordinate with vendors on quotations, documentation, delivery commitments and contractual requirements.
• Monitor vendor performance and bring deviations or concerns to the attention of the concerned teams.
4. Documentation, Compliance and Audit Support :
• Ensure procurement activities adhere to WASH Institute's procurement policies, applicable statutory requirements, donor guidelines and project-specific conditions.
• Maintain systematic physical and digital procurement records, including quotations, comparative statements, approvals, committee proceedings, purchase/work orders and contracts.
• Maintain complete and audit-ready procurement files and ensure appropriate tracking of original documents.
• Support internal, statutory, donor and FCRA audits by providing records, clarifications and supporting documentation within stipulated timelines.
• Identify documentation gaps and process deviations and coordinate corrective actions.
5. MIS and Process Improvement :
• Maintain procurement trackers, vendor databases, contract registers and other management information systems.
• Track procurement status, pending actions, order fulfilment and contractual timelines.
• Identify opportunities to improve turnaround time, documentation quality and cost efficiency.
• Contribute to the implementation and improvement of procurement SOPs, templates and standard documentation.
• Guide programme teams on procurement procedures, documentation requirements and compliance expectations.
6. Other Responsibilities :
• Maintain effective working relationships with programme teams, Accounts, vendors and other stakeholders.
• Undertake other procurement-related or organisational responsibilities assigned from time to time.
Remuneration :
As per organisational standards, commensurate with the qualifications and relevant experience of the selected candidate.
How to Apply :
Interested candidates may submit their updated curriculum vitae to careers@washinstitute.org. on or before 07-December-2026.
The subject line of the application should mention: Application for the Position of Procurement Officer – Dindigul, Tamil Nadu.
Your email should mention the current CTC, expected CTC and notice period.
WASH Institute is an equal opportunity employer and encourages women candidates to apply. WASH Institute does not discriminate against candidates on the basis of age, caste, class, sex, gender, religion, nationality, ethnicity and disability status.