Job Description
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Job title
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State Finance Coordinator
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Grade
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5
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Location
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Lucknow, Uttar Pradesh
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Reporting to
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State Programme Director
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No. of Positions
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1
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Contract Duration
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Three years
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About WaterAid India:
Jal Seva Charitable Foundation (JSCF) is registered in India as a not-for-profit company under Chapter 8 of the Companies Act, 2013. JSCF, is an associate member of the WaterAid federation and uses the brand name ‘WaterAid’ in India.
WaterAid India seeks to improve the quality of life of 5,000,000 households – with a special emphasis on the vulnerable by 2029 through the provision of climate-resilient and sustainable WASH services via demonstration, institution strengthening, and the effective utilization of public resources. We work in rural and urban areas and seek to deepen our presence in states we operate in and to work in small towns. Thanks to our amazing supporters, we have reached millions of people with these three essentials – clean water, decent toilets, and good hygiene – enabling communities to unlock their potential to break free from the cycle of poverty and to change lives for good.
We will not stop. Not until clean water, decent toilets and good hygiene are a normal part of everyday life for everyone, everywhere.
WaterAid India’s (WAI) country office is based in New Delhi with State Offices in Bengaluru, Bhopal, Bhubaneswar, Hyderabad, Lucknow, Patna and Raipur. We currently have a presence in ten states in the country.
WAI’s Programme focus in the next five years is on ensuring access to safe and assured drinking water in the households, as well as safely managed sanitation at both the household and habitation level. Further, we seek to ensure that anganwadi’s, schools and health care facilities have adequate and appropriate water, sanitation and hygiene infrastructure. Finally, we seek to create integrated water and sanitation solutions in small towns. In all of these efforts, ensuring climate resilience of infrastructure and systems is critical. We seek to do this through demonstration and the provision of technical and knowledge support to governments at all levels who can facilitate adoption on scale. Implementation is primarily through our own field teams. Further details about WAI can be accessed at https://www.wateraid.org/in/
Roles & Responsibility: -
The state Account Coordinator shall ensure development of budgets and hold the budgets in terms of utilization and reporting, oversee contract administration, plan and review financial operations, and be the holder of all compliance adherences in the respective state
Planning & Budgeting
- Assist the State Program Director to prepare budgets/plans for the region.
- Support in preparation of budget in case of new proposal.
- Uploading budget in TALLY system as and when required.
- Ensure compliance to donor conditions with respect to budget formulation / revisions.
State Accounts Management
- Review and closure of regional books of accounts as part of month end process.
- Regularly reviewing of transactions uploaded by District Accountants and approve in.
- Check and confirm if all budget codes provided on the voucher related to grant information are correct
- Verifying of the documentation on voucher before final payment.
- Review of Debtor and Creditor balances on a regular basis.
- Review of monthly finance checklist and confirmation to HO.
- Ensuring appropriate tax is deducted on all the payments
- Ensuring PT challan and returns are filed before the due dates
- Monthly TDS data to be sent to HO after reconciliation with TALLY data.
- Ensuring monthly bank reconciliation in place.
- Anchoring empanelment of vendor/consultant in procurement process.
- Facilitate partner disbursements, if applicable and verify fund requests received from partner and make recommendations for disbursements.
- Forecast monthly funds flow requirement of the state and file timely funds transfer request with the Head Office.
Donor Reporting
- Prepare and submit on monthly/quarterly basis donor financial reports as per donor formats for review at HO.
- Ensure that all donor reports are reconciled at all times with books of account.
- Check and confirm that all the donor guidelines and reporting requirements have been complied with while compiling these reports.
- Provide assistance in ensuring that financial report is in sync with the narrative report
Miscellaneous
- Orient finance and non-finance team members on FCRA, Income TAX, GST MSME and CSR provisions.
- Set up and maintain an efficient document filing system.
- Prepare key compliance checklists as per donor contracts for high-risk/value grants.
- Assist at HO in proper closure of grant audits.
- Actively participate in partner pre-funding assessments, if applicable.
- Ensure compliance to financial policies of Jal Seva Charitable Foundation (JSCF) •Assist the finance team during audits – Statutory / Internal / IFC / Grant audits.
- Any other duties as may be assigned by State Program Director /HO.
Eligibility and Qualifications:
Qualification/Experience:
- Education B. Com/M. Com/MBA (Finance) from reputed university/institute
- Incumbent should have a minimum of 5-10 years of experience in the development sector organization and of this about 2 + years’ experience in a similar position/role.
Skills, Aptitude and Attitude:
- Fluency in speaking, writing, reading English and Hindi.
- Incumbent should be well versed with provisions of FCRA, GST and Income Tax.
- Well versed with advance functions excel and ERP accounting software. Tally system knowledge is an added advantage.
WaterAid India (Jal Seva Charitable Foundation) is an equal opportunity employer, committed to fostering a diverse, inclusive and respectful workplace. All recruitment decisions are made purely based on merit, qualifications and alignment with the role and organizational values - without discrimination on the basis of caste, religion, gender, sexual orientation, age, disability or any other status protected under Indian law.
All hiring is conducted directly by our internal team and via official communication channels, and we do not authorize any third party, individual, agency or external consultant to act on our behalf in any capacity related to recruitment. We do not charge any fees at any stage of the recruitment process including application, interview, selection or onboarding. Any communication claiming to offer employment with WaterAid India in exchange for money or through unauthorized channels should be considered fraudulent. WaterAid India will not be responsible for any loss or damage incurred by responding to such unofficial communication.
If you come across any suspicious recruitment posts in our name on social media pages or WhatsApp groups or receive such emails, calls, or messages on any medium, please verify them by writing to us at waindiahr@wateraid.org. We reserve the right to initiate legal action against individuals or entities misrepresenting the organization or engaging in recruitment-related fraud.