Accountant cum Admin Officer

• Ensure timely and accurate maintenance of books of accounts, ledgers, cashbooks, and supporting documentation in accordance with organizational and donor requirements.
• Record all financial transactions promptly in the accounting software (e.g., Tally) and maintain updated ledgers.
• Prepare and submit bank reconciliations, monitor fund balances, and manage petty cash as per approved norms.
• Prepare Utilization Certificates (UC) and Statements of Expenditure (SoE) on a timely basis for submission to the funding agency.
• Facilitate project audits by providing relevant documents, ledgers, vouchers, and reconciliation statements.
• Support grant management, including tracking budget utilization, reporting variances, and ensuring funds are used as per approved budgets.

• Assist in the preparation of project budgets, financial forecasts, and periodic financial reports.
• Compile and submit monthly, quarterly, and annual financial statements as required by the project and donor agency.
• Ensure compliance with financial regulations, donor guidelines, and statutory requirements.

• Process payments and reimbursements for staff, consultants, and vendors following due approval processes.
• Ensure timely deduction, deposit, and filing of TDS, GST, and other statutory returns.
• Maintain compliance with government and organizational financial policies, including audit and taxation norms.

• Support the procurement of goods and services in accordance with organizational and donor procurement policies.
• Maintain an updated inventory and fixed asset register and ensure regular physical verification of assets.
• Ensure proper documentation and safe custody of financial and administrative records.

5. Coordination and Communication

• Coordinate with the Global Fund (GF), NCVBDC, and other stakeholders on financial, accounting, and administrative matters.
• Liaise with banks, vendors, auditors, and relevant departments as required.

• Support general office administration, logistics, and record-keeping functions to ensure smooth day-to-day operations.
• Maintain files, correspondence, and documentation systematically.

• Timely and accurate submission of Utilization Certificates (UC) and Statements of Expenditure (SoE).
• Proper and up-to-date maintenance of books of accounts, ledgers, cashbooks, and financial documentation.
• Accurate and timely entry of all transactions in the accounting software (e.g., Tally) and maintenance of reconciled bank statements.
• Monthly, quarterly, and annual financial reports submitted within prescribed timelines.
• Grant funds utilized and reported as per approved budgets and donor guidelines.
• Project audits facilitated with complete and organized documentation.
• Payments and reimbursements to staff, consultants, and vendors processed promptly with required approvals.
• TDS, GST, and other statutory returns filed within due timelines; compliance maintained with government and donor financial regulations.
• Procurement of goods and services (if any) carried out as per organizational and donor policies with proper records.
• Updated and verified inventory and fixed asset registers, including periodic physical verification reports.
• Effective coordination with NCVBDC, GFATM, auditors, and other partners on all financial and administrative matters.
• Well-maintained office files, correspondence, and administrative records ensuring smooth daily operations.

• Bachelor’s Degree in Commerce (B.Com.) from a UGC-recognized university.
• Minimum 2 years of experience in finance and accounts, preferably involving maintenance of books of accounts, budgeting, and reporting.
• Desirable:
• Experience of working in health or development sector projects, preferably under government or donor-funded programmes.
• Working knowledge of procurement processes and procedures.
• Proficiency in Tally or similar accounting software, MS Excel, and financial reporting.

• Qualification and experience may be relaxed in deserving cases based on relevant skills and practical experience.

• The Accountant cum Admin Officer will report directly to the Director General & Head, TCI Foundation or his assigned nominee.

• The positions are contractual for the period May 2026 to March 2027. 

• Work with transparency, accountability, and respect for community values.
• Ensure confidentiality of health data and beneficiary information.
• Avoid any form of discrimination based on caste, gender, religion, or socio-economic status.
• Refrain from misuse of position or programme resources.

• Accountant cum Admin Officer will receive periodic training, orientation, and supportive supervision from TCI Foundation.
• They will be provided necessary reporting formats, health communication materials, and supplies for carrying out their duties.

• Merely fulfilling the eligibility and applying for the position does not entitle the candidate to be called for interview.
• No TA/DA will be paid to attend the interview in person.
• The advertised position can be cancelled/varied as per the discretion of the employer.