Job ID: 298836

Accounts Executive

Access Life Assistance Foundation

Location: Chembur, Maharashtra

Apply by: 14 Aug 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Health, Doctors, Nurses, HIV/AIDS, Nutrition

Social, Gender, Education, Youth, Child

Accounts Executive
Reporting to: Head - Finance

Location: Chembur, Mumbai

Overview:
The Accounts Executive will play a critical role in managing the financial operations of the organization. This position involves maintaining financial records, processing payroll, ensuring compliance with statutory requirements, and handling daily financial transactions. The Accounts Executive will work closely with external auditors, manage donations accounting, and oversee cash management tasks.

Key Responsibilities:

Accounting and Financial Management:

•Manage Accounting Software:
Oversee the use and maintenance of the organization’s accounting software (Tally ERP 4 Impact).
Ensure the software is updated and functioning optimally.

•Record Financial Transactions:
Accurately record all financial transactions in the accounting system.
Maintain comprehensive records and documentation for all transactions.

•Payroll Processing:
Process payroll and related entries on a timely basis.
Ensure accuracy in payroll calculations and deductions.

•TDS Calculation and Payment:
Calculate TDS (Tax Deducted at Source) accurately.
Ensure timely payment of TDS to relevant authorities.

•Statutory Compliance:
Ensure compliance with all statutory and regulatory requirements, including TDS, PF (Provident Fund), and PT (Professional Tax).

•Donations Accounting:
Record daily donations in the ERP system.
Import donation and expense data from ERP to Tally.
Follow up on donation details for purpose specification and PAN number collection for Section 10BD compliance.
Issue donation receipts as per regulatory requirements.

•Expense Management:
Account for head office (HO) expenses in Tally.
Process payments for all HO and Centre expenses promptly.

•Data Monitoring:
Monitor Unit Sponsorship and Meal Mate data to ensure accuracy and completeness.

Audit and Financial Reporting:

Liaise with External Auditors:
Provide necessary financial information to auditors.
Assist in the audit process by preparing required documentation and responding to auditor queries.

Audit Preparation:
Perform audit-related tasks as per the requirements shared by the Senior Manager.
Ensure all financial records are audit-ready.

Creditor Ledger Scrutiny:
Conduct regular scrutiny of creditor ledgers.
Identify and rectify discrepancies in creditor accounts.

Cash Management:

Petty Cash Reconciliation:
Collaborate with Centre Managers to reconcile petty cash transactions for Mumbai and ERP.
Maintain clear and organized records of petty cash transactions in the ERP system.
Monitor and report any discrepancies in petty cash accounts.

Petty Cash Handling for HO Location:
Manage and disburse petty cash for daily operational expenses.
Keep detailed records of petty cash transactions and ensure proper documentation.
Replenish petty cash in a timely manner and maintain adequate controls.

Data Management and Security:

Tally Backup:
Perform daily backups of Tally data to ensure data integrity and security.
Ensure backup processes are reliable and data is easily recoverable.

Job Email ID:

asstmgr.hradm(at)accesslife.org