Job ID: 299246

Executive Assistant

Ashoka Trust for Research in Ecology and the Environment (Atree)

Location: Bangalore, Karnataka

Apply by: 31 Jul 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Executive Assistant

The Executive Assistant (EA) to the Director Development will provide high-level administrative and operational support to the Director Development and ensure the efficient functioning of the Development Office. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The EA will coordinate schedules, manage correspondence, support fundraising activities, and liaise with internal and external stakeholders.

Core Administrative Support: Proactively manage the Director's calendar, schedule meetings, appointments, and travel arrangements; handle donor and partner correspondence, emails, and phone calls; prepare meeting agendas, materials, and minutes and arrange meeting logistics; coordinate travel arrangements; maintain accurate records of contacts and projects; track deadlines and deliverables; conduct background research and prepare briefing materials for donor meetings; serve as a liaison between the Director Development and internal teams and partners; assist with basic bookkeeping tasks such as preparing invoices, reimbursements, tracking expenses, and reconciling accounts.

Development-Specific Responsibilities: assist with fundraising efforts including preparing materials for donors and maintaining relationships with key stakeholders; assist with planning and organizing fundraising events and conferences; provide assistance with various projects including research, data collection, and report preparation; support the donor due diligence process; review grant opportunities and identify relevant funding calls; provide logistical and secretarial support to the Strategic Advisor, The Himalaya Initiative.

Qualifications: 7 or more years of experience in an executive assistant or administrative support role, preferably in a nonprofit or development setting; strong written and verbal communication skills; strong technical proficiency in Google Suite and MS Office; strong organizational and time-management abilities; experience overseeing budgets and expenses with an understanding of basic accounting; experience developing internal processes and filing systems; experience planning and conducting small events; discretion in handling confidential and sensitive information; ability to work independently and as part of a small team; a proactive, problem-solving mindset. Knowledge of nonprofit development and fundraising best practices is a plus.

HOW TO APPLY:
Apply using the 'Apply Now' button (Google Form: https://forms.gle/y2nuF4BbwMEf9bky6). Please direct questions regarding this position to hr@atree.org. Only candidates who are shortlisted for the interview will be contacted.