Job Description: Administrative Officer (HR & Administration)
Position Title: Administrative Officer (HR & Administration)
Reporting To: Manager, Administration and Budget
Duty Station: Bodhgaya, Gaya District, Bihar
Employment Type: Full-time
About the Organization
Agragami India is a non-profit organization working to improve the quality of life for rural and urban poor by addressing multi-dimensional poverty through programs in health, sanitation, education, livelihoods, and skill development. Established in 2002, Agragami focuses primarily on Bihar and low-income communities in the National Capital Region, with a special emphasis on empowering women and youth. It also builds the capacity of community outreach workers across government and non-government sectors.
Position Summary
The Administrative Officer will be responsible for managing the organization's human resource functions and ensuring the efficient day-to-day administrative operations of the office. The incumbent will support recruitment, employee records, compliance, office administration, procurement, logistics, asset management, and coordination with project teams to ensure smooth organizational functioning. The position requires excellent organizational, communication, and interpersonal skills, along with a sound understanding of HR policies and administrative procedures in the development sector.
Key Roles and Responsibilities
A. Human Resource Management
Coordinate the recruitment process, including drafting job advertisements, shortlisting candidates, scheduling interviews, and preparing appointment letters.
- Maintain employee personnel files and HR records in compliance with organizational policies.
- Support employee on-boarding, induction, confirmation, contract renewals, and exit formalities.
- Maintain attendance, leave records, and staff databases.
- Assist in performance appraisal and employee development processes.
- Ensure compliance with labour laws and organizational HR policies.
- Coordinate staff training, orientation, and capacity-building activities.
- Handle employee grievances professionally and maintain confidentiality.
B. Office Administration
- Oversee the daily administrative operations of the office.
- Ensure proper maintenance of office infrastructure, equipment, furniture, and utilities.
- Manage office supplies and stationery procurement.
- Coordinate travel arrangements, accommodation, meetings, workshops, and logistics.
- Maintain office inventory and asset registers.
- Supervise housekeeping, security, and support staff.
- Ensure proper filing and documentation of administrative records.
C. Procurement and Vendor Management
- Support procurement processes in accordance with organizational procurement policies.
- Obtain quotations, prepare comparative statements, and coordinate vendor selection.
- Maintain vendor databases and contracts.
- Monitor timely delivery of goods and services.
D. Compliance and Documentation
- Ensure compliance with statutory requirements and organizational policies.
- Maintain administrative documentation required for internal and external audits.
- Support renewal of licenses, agreements, insurance, and office contracts.
- Prepare periodic administrative and HR reports.
E. Coordination and Communication
- Coordinate with programme teams to provide administrative and HR support.
- Assist senior management in organizing meetings, preparing minutes, and following up on action points.
F. Other Responsibilities
- Support organizational events, trainings, workshops, and donor visits.
- Office-based position with occasional travel to project locations.
- Perform any other duties assigned by the Reporting Authorities.
- Postgraduate Diploma/Master's Degree in Human Resource Management (HRM), Business Administration (MBA-HR), Public Administration, Personnel Management, or a related discipline from a recognized university.
- Postgraduate Diploma or certification in Human Resource Management, Labour Laws, Office Administration, or related fields.
Educational Qualifications and Experience
- Batchlor degree in Business management or Postgraduate Diploma in Business Management, Human Resource Management (HRM), Personnel Management, or a related discipline from a recognized university.
- Minimum 3–5 years of relevant experience in HR and administration, preferably with NGOs, development organizations, CSR projects, or international development agencies.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Fluency in spoken and written English and Hindi
- Strong documentation and record management skills.
Core Competencies
- Excellent communication and interpersonal skills.
- High level of integrity and confidentiality.
- Ability to multitask and prioritize work effectively.
- Teamwork and collaboration.
Interested candidates are invited to send their applications, along with their resume to agragamijobs@yahoo.com by 15 August 2026. Please indicate salary currently earned.