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Designation: Project Associate – Administration & Training Coordination
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Employmenttype
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Full time (renewable annually till end of project)
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Position
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Project Associate
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Reportsto
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Sr. Project Manager
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Location
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Goa
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Travel
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Within Goa (approx. 50% field travel may be required)
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Compensation
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Commensurate with qualifications and experience, as per project norms
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About the role
We are seeking a proactive and experienced Project Associate to manage administration, training coordination, and operational requirements of a large-scale public health project in Goa. This role is operational focused requiring someone who can independently manage day-to-day tasks supporting project delivery.
The Project Associate will act as a key link between the Goa team and the Mumbai head office, with responsibilities spanning administrative support function, liaison with stakeholders and vendors for operational issues, manage logistics and organization of training programs, assist in maintaining expense reports, reimbursements, manage petty cash, track budget, HR compliances, monthly attendances and provide any other support required.
What will you do in this role (Roles and Responsibilities)
- Manage procurement processes, vendor relationships, and service contracts.
- Monitor budget utilization, forecast requirements, and ensure compliance with donor/organizational financial standards.
- Review and verify financial documents, HR documents, reimbursements, and audit-ready records.
- Planning & execution of training sessions, workshops, and events.
- Oversee participants scheduling, logistics in training sessions, workshops, and events
- Support preparation of operational updates, and compliance documentation.
- Coordinate travel, logistics, and day-to-day administrative & operational support of Goa project office & team.
- Undertake any additional tasks assigned by Organisation.
We are looking for someone who has:
- Bachelor’s degree in management or related field.
- Minimum 5–6 years of progressively responsible experience in project administration and management, preferably in health or development sectors.
- Demonstrated ability to work independently with minimal supervision.
- Proven track record of proactive problem-solving, stakeholder engagement, and donor-facing communication.
- Prior experience in drafting donor reports, presentations, or policy briefs desirable.
Skills and Competencies:
- Strong project management and organizational skills.
- Excellent relationship management and stakeholder engagement abilities.
- Advanced proficiency in MS Office (Word, Excel, PowerPoint) and project management tools.
- Detail-oriented, deadline-driven, and able to manage competing priorities.
- Strong written and verbal communication skills.
- High degree of initiative and accountability.
We are a diverse team and we’re looking for you to bring your own unique flavor to this role!
WhyWorkwith Americares India
We foster a supportive and inclusive environment through the following initiatives:
- Employee Wellbeing: We offer mental health and wellness programs, including physical and virtual meetups, to promote inclusivity and connection.
- Employee Voice: Launching this year, we are committed to reshaping our employee policies to ensure theyremain balanced and centered on the needs of our team.
- Goal settingandReviews:Wesupportyourcareergrowththroughcleargoal-settingandregularperformance reviews to help you reflect on your progress.
- CompetitiveCompensation:Webelieveinfairandcompetitivesalariesthatalignwithyourresponsibilitiesand contributions.
- Comprehensive Leave Policy: Our leave policy combines public holidays, paid leave, casual leave and other leaves encouraging a healthy work-life balance.
AboutAmericares India
Americares India is a public charitable trust registered in 2006. Americares India Foundation is a health-focused relief and development organization that responds to people affected by poverty or disaster with life-changing health programs, medicine, and medical supplies. With good health, people can attend school, be productive at work, care for their families and contribute to strong communities. Poor health puts all of that at risk. At Americares India Foundation, our vision is a world in which all people have pathways to health and opportunity. We save lives and improve health for people affected by poverty or disaster so they can reach their full potential. Each year, Americares India Foundation delivers innovative health programs and quality medical aid across India, making it the country’s leading non-profit provider of donated medicine and medical supplies. Since 2006, our work has been characterized by compassion, expertise, quick response, and aid that works for people who need it. Americares India currently operates in 23 states across India and has already reached more than 10 million people through 110 NGO partners. Americares has supplied over 10 Crores worth of medicines to these NGOs during the past couple of years.
Equal Opportunity:
Americares India is proud to be an equal opportunity workplace.Ourpoliciesandpracticesrelatingtorecruitment, employment, promotion, and retirement are based solely on merit, regardless of caste, community, gender, race, color, religion, ancestry, sexual orientation, gender identity, gender expression, mental or physical disabilityoranyotherbasisprotectedbylaw.Americares India willnottoleratediscriminationorharassmentbased on any of these characteristics.
If you have a disability or special need that requires accommodation, please let us know during the recruiting process.
Our core values:
We create global community, treating people as they want to be treated.
We respond effectively and responsibly, putting plans into practice.
We embed ethics and equity in our work and workplace.
We are better together; partnership is at our core.
We ask and listen, to create sustainable solutions for a healthier tomorrow.
We commit to quality, growing and improving to ensure individuals and communities thrive