Finance & Administration Officer
Delhi
We are a health systems consulting organization dedicated to strengthening public health outcomes across India. We partner with government agencies, healthcare providers, development organizations, academic institutions, and funding partners to address complex public health challenges through practical, evidence-based solutions.
Our work spans health systems strengthening, primary healthcare, digital health, environmental health, mental health, nutrition, and emergency response, with a strong focus on improving the health of women and children. Combining technical expertise with implementation experience, we help partners translate strategy into measurable impact.
Operating as a professional consulting organization, we deliver high-quality advisory and implementation support with agility, rigor, and a commitment to sustainable health outcomes for communities across India.
The position will manage day-to-day finance, accounting, procurement and administrative activities at Head Office and coordinate related activities across State offices. In addition to the core duties of the State Finance & Administration Officer, coordinate central payment processing, review State submissions, consolidate financial reports, support budgeting, coordinate statutory compliance and audits, and promote consistent application of the organization procedures.
Key responsibilities:
1. Accounting, payments and financial reporting:
• Maintain Head Office accounting records in Tally and undertake core accounting documentation responsibilities.
• Review payment requests and supporting documents from State offices and Head Office, follow up on gaps and coordinate central payment processing in line with approvals and the DOA.
• Coordinate vendor payments, staff reimbursements, travel claims and advances through the designated banking process after approval by the competent authority.
• Monitor outstanding advances, pending bills, vendor balances and project-wise expenditure and follow up for timely resolution.
• Maintain bank and account reconciliations and prepare periodic financial reports, expenditure statements and supporting schedules.
• Support project and organisational budget preparation and monitoring, highlight variances and consolidate information from State offices.
• Coordinate periodic financial closure and ensure expenses and outstanding items are appropriately recorded.
• Support staff full and final settlements and project closure activities.
2. Tax, compliance and audit coordination:
• Coordinate TDS and GST documentation and applicable statutory compliance with the Associate Director – Finance and external advisers, where required.
• Maintain central financial records and ensure supporting documentation is available for internal audits, donor audits and other reviews.
• Coordinate audit requests, consolidate information from State offices, track observations and follow up on corrective actions.
• Support communication and implementation of financial procedures, reporting formats and internal controls across offices.
3. Procurement and contract coordination:
• Manage Head Office procurement and coordinate procurement requirements across State offices.
• Review procurement requests, quotations, comparative statements, justifications and approvals for completeness and compliance with procedures.
• Prepare purchase orders within assigned authority and maintain a consolidated procurement tracker.
• Coordinate service contracts and Technical Services Contracts (TSCs), as applicable, and track deliverables, expiry dates and renewals.
• Maintain vendor records, coordinate delivery of goods and services, and follow up on delays or exceptions.
4. Administration, logistics and asset management:
• Manage Head Office administration, including facilities, housekeeping, security, supplies, maintenance, leases, travel and event logistics.
• Provide core administrative and logistical support for Head Office activities.
• Maintain the organisational asset register, including IT equipment, and coordinate periodic physical verification with State offices.
• Consolidate asset and inventory information, maintain allocation and handover records, and follow up on discrepancies.
• Maintain asset repair and maintenance records for inventory purposes; technical IT support is not part of this role.
5. Coordination with State offices:
• Provide procedural guidance to State Officers on accounting documentation, procurement, administration and reporting.
• Review State financial and administrative submissions, follow up on missing documents and monitor outstanding advances and bills.
• Consolidate financial, procurement and asset information for the Associate Director – Finance.
• Communicate process updates and support consistent documentation across offices.
• Undertake other related duties assigned by the Associate Director – Finance.
Key competencies:
• Working knowledge of Tally, accounting, financial reporting and MS Excel.
• Understanding of payment documentation, bank reconciliation, TDS/GST records and budget monitoring.
• Knowledge of procurement, purchase orders, vendor management and contract records.
• Strong coordination, analytical, review and follow-up skills.
• Integrity, confidentiality, attention to detail and ability to manage deadlines.
Qualifications and experience:
• Bachelor's degree in Commerce, Finance, Accounting, Business Administration or a related discipline; a professional finance qualification is desirable.
• Approximately 6–8 years of relevant experience in finance, accounting, administration and procurement.
• Experience in Tally, payment coordination, financial reporting and audit documentation is preferred.
• Experience in a multi-location, NGO or donor-funded environment would be an advantage.
The Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, gender, religion, disability, or any other protected characteristic. Women candidates and candidates from underrepresented groups are strongly encouraged to apply.
Interested candidates are requested to share their updated resume along with a cover letter at the following email
address : publichealthconsultancy9@gmail.com