JOB DESCRIPTION
ASSISTANT PROJECT MANAGER
KR Market Solid Waste Management Project | Bengaluru
Position: Assistant Project Manager (APM)
Organisation: Vedan Trust
Location: KR Market, Bengaluru
Reporting to: Project Manager
Team supervision: Project Coordinators and field teams through reporting hierarchy
Coordination with: Data Manager, GBA officials, AROs, JHIs, supervisors, marshals, PKs, contractors and vendors
Employment: Full-time, field-based
Salary: 50,000 / Month + Based on Experience
1. Position Summary
The Assistant Project Manager is responsible for day-to-day implementation, supervision, monitoring and coordination of the KR Market Solid Waste Management Project. The role ensures that approved systems for source segregation, collection, weighing, storage, channelisation, stakeholder coordination and reporting operate effectively on the ground. The APM supports the Project Manager by translating project objectives into daily plans, supervising field execution, identifying gaps and ensuring corrective action.
2. Key Roles and Responsibilities:
2.1 Daily Field Operations and Implementation:
• Implement the approved waste management system across Flower, Kumkum, Tools and designated outer market areas.
• Prepare and monitor daily zone-wise manpower deployment, collection rounds, weighing, storage and transportation plans.
• Ensure collection starts on time and follows prescribed shift schedules and SOPs.
• Monitor availability and use of trolleys, bags, crates, weighing machines and other infrastructure.
• Identify and resolve collection delays, waste accumulation, vehicle shortages and other operational bottlenecks.
2.2 Team Management and Performance:
• Supervise Project Coordinators and field teams through the established reporting hierarchy.
• Conduct daily briefings, allocate responsibilities and review pending work and targets.
• Monitor attendance, punctuality, field presence, productivity and task completion.
• Guide underperforming staff, document performance gaps and recommend corrective measures.
• Verify that activities reported by staff have been completed on the ground.
2.3 Pourakarmika Operations:
• Coordinate with JHIs, supervisors and marshals for adequate PK deployment across zones.
• Monitor PK attendance, shift reporting, zone allocation, collection rounds and SOP compliance.
• Ensure fair work distribution and effective manpower utilisation.
• Resolve equipment, bag, vehicle and support-related delays with responsible officials or contractors.
• Escalate unresolved manpower issues, protests, work stoppages and repeated non-compliance with evidence.
2.4 Waste Segregation, Collection and Diversion:
• Monitor source segregation and collection according to the approved system.
• Track zone-wise wet, dry and other waste quantities, and ensure accurate weighing and recording.
• Ensure proper temporary storage and channelisation to authorised processors or recyclers.
• Coordinate timely lifting of waste to prevent overflowing sheds and market disruption.
• Monitor contamination, recovery and diversion performance and recommend improvements.
2.5 Government and Stakeholder Coordination:
• Coordinate with GBA, AROs, JHIs, supervisors, marshals, contractors, market associations and vendors.
• Track commitments relating to manpower, infrastructure, vehicles, encroachment and waste movement.
• Maintain meeting notes, responsible persons, deadlines and action-taken status.
• Escalate government-dependent issues to the Project Manager with supporting records.
• Support vendor awareness and resolution of stakeholder concerns.
2.6 Data Verification, Monitoring and Reporting:
• Ensure timely submission of daily weighing records, attendance, observations and operational reports.
• Work with the Data Manager to verify completeness, accuracy and consistency of field records.
• Analyse zone-wise and shift-wise waste quantities, collection rounds, time use and staff productivity.
• Investigate discrepancies between observed and reported performance.
• Prepare daily summaries, weekly reviews and monthly inputs with photographic and documentary evidence.
2.7 Infrastructure and Resource Management:
• Monitor readiness, maintenance and proper use of sheds, trolleys, bags, weighing machines and equipment.
• Coordinate installation, repairs and replacements with the relevant agencies.
• Maintain inventory and monitor resource utilisation.
• Ensure storage sheds remain clean, organised and functional.
• Report infrastructure gaps and track completion of approved improvements.
2.8 Training and Capacity Building:
• Support training for PKs, supervisors, marshals, vendors and project staff.
• Ensure understanding of SOPs, reporting responsibilities and performance expectations.
• Conduct refresher orientations when recurring mistakes are observed.
• Assess field-level improvements after training and maintain attendance and assessment evidence.
2.9 Issue Resolution and Escalation:
• Maintain a daily issue tracker with responsible persons, action taken and resolution status.
• Resolve routine issues within delegated authority and escalate critical safety or continuity concerns immediately.
• Follow up until closure and verify that corrective measures are effective.
• Recommend SOP and process improvements based on field evidence.
3. Planning and Reporting Deliverables:
Frequency Deliverables
Daily Deployment review, collection status, field monitoring, issue tracker and end-of-day summary
Weekly Team performance, pending issues, infrastructure status, stakeholder follow-up and next-week plan
Monthly Operations progress, diversion, productivity, training outcomes, challenges and corrective actions
As required Incident reports, meeting minutes, government notes, presentations and donor-report inputs
4. Key Performance Indicators:
Performance area Weight
A. Results and Deliverables 60%
• Daily implementation and collection efficiency 15%
• Segregation, recovery and diversion 15%
• Team productivity, attendance and deployment 10%
• Data accuracy and timely reporting 10%
• Issue resolution and stakeholder follow-up 10%
B. Skills and Knowledge 15%
• SWM systems, SOPs and field operations 5%
• Planning, coordination and problem-solving 5%
• Data interpretation and reporting 5%
C. Attitude, Leadership and Professional Conduct 25%
• Ownership, initiative and accountability 10%
• Leadership, communication and stakeholder management 10%
• Discipline, integrity and adaptability 5%
TOTAL 100%
5. Required Qualifications and Experience:
Education: Bachelor’s degree in environmental science, Environmental Engineering, Social Work, Management, Development Studies or a related field; postgraduate qualification preferred.
Experience: Preferably 4–6 years of relevant experience, including at least 2 years in field operations, team supervision or project coordination. SWM, municipal or urban-development experience preferred.
Skills: Field planning and team management; source segregation and waste operations; government and contractor coordination; MS Excel, Word and PowerPoint; documentation, analysis and problem-solving; Kannada and English communication; ability to work in demanding field conditions.
6. Expected Professional Conduct:
Demonstrate ownership, punctuality, integrity, accountability and regular field presence. Identify challenges proactively, complete responsibilities on time and follow issues through to verified resolution rather than only reporting them.
7. Expected Outcomes:
Sustain disciplined and measurable KR Market operations, consistent SOP compliance, better source segregation and collection efficiency, effective team utilisation, reliable data, timely issue resolution and progress towards waste diversion targets. The APM serves as second-in-command to the Project Manager for routine field execution, enabling the Project Manager to focus on strategy, higher-level government coordination, donor commitments and overall project performance.