JSI R&T India Foundation
Job Description
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Position Name:
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Project Officer – Documentation
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Position Type:
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Fixed Term Employment
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Company/Division:
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JSI R&T India Foundation
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Reporting to:
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Project Manager
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Location:
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Khambhalia, Devbhumi Dwarka, Gujarat
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Background
JSI R&T India Foundation (JSI Foundation) is a not for profit company, registered in 2014 under Section 8 of the Companies Act 2013. The mission of the JSI Foundation is to improve the health and well-being of vulnerable communities through innovative, evidence informed and replicable strategies in partnership with government, private sector and civil society. JSI Foundation works closely with the Ministry of Health and Family Welfare, Ministry of Women and Child Development, as well as state counterparts, leading CSR companies, and Global Fund to implement context specific and comprehensive public health programs in India.
Project Overview
Project Tushti, supported by Nayara Energy, is a flagship nutrition initiative aimed at combating malnutrition and improving health outcomes in high-concentration areas of Devbhumi Dwarka, Gujarat. Since its inception in 2019, the project has implemented community-driven interventions that have significantly reduced malnutrition rates in targeted regions.
Building on its success in Devbhumi Dwarka, Project TUSHTI is being expanded to Porbandar, Gir Somnath and Amreli districts, in addition to Devbhumi Dwarka to strengthen maternal and child nutrition outcomes, reduce malnutrition, and build Suposhit Panchayats through convergence, behaviour change communication and service strengthening.
Job Summary
Based at the block level, the Project Officer - Documentation will work under the guidance of the Project Coordinator and will be responsible for documentation of project activities in the assigned districts with support from the District, Block & Cluster Coordinator hired by JSI R&T India Foundation. Key responsibilities include comprehensive documentation of all project interventions, activities, training programmes, community engagements, field visits, and stakeholder interactions across project geographies, ensuring alignment with approved project objectives and reporting formats. Coordinate with district-level project teams for timely collection, compilation, and consolidation of programme updates, good practices, and implementation learnings. Undertake field visits to capture programme progress, beneficiary testimonials, case studies, success stories, and supporting evidence, particularly relating to child health, nutrition, early childhood care and development, and strengthening of ICDS services. Prepare monthly, quarterly, and annual CSR project reports, along with activity reports, training reports, meeting minutes, and other programme documentation in coordination with the M&E team. Facilitate knowledge management by documenting successful practices, lessons learned, and replicable models, while supporting the development of presentations, newsletters, thematic briefs, and other communication materials to promote crossdistrict learning and knowledge sharing.
Key Roles and Responsibilities
Project Documentation
- Document all project-related interventions, activities, events, training programmes, community meetings, awareness sessions, and stakeholder engagements undertaken in the project geography.
- Collect and compile activity reports, participation records, photographs, field visit reports, and other supporting documents.
- Maintain updated documentation of interventions related to child health, nutrition, early childhood care and development, community awareness, and strengthening of ICDS services, as applicable to the project.
- Ensure that all activities are documented in accordance with approved project objectives, work plans, and reporting formats.
- Coordination with Teams
- Coordinate regularly with project teams working in other project geographies for timely submission of district-level information for consolidated project reports.
- Collect, compile, and consolidate district-level updates for periodic programme reporting.
- Share good practices, innovative approaches, implementation experiences, and lessons learned across project districts.
Field Documentation and Evidence Collection
- Undertake field visits to project intervention areas to document programme implementation progress, beneficiary testimonials, and field-level observations.
- Document the experiences of caregivers and other relevant beneficiary groups, following appropriate consent procedures.
- Develop case studies and success stories highlighting improvements in health, nutrition, awareness, and service delivery.
- Document community-level engagement and coordination with Anganwadi Centres, Anganwadi Workers, ASHAs, ANMs, and other relevant frontline functionaries.
- Ensure that field documentation is accurate, properly labelled, and linked to project interventions.
Programme Reporting
- Prepare monthly and quarterly project progress reports and annual CSR project reports.
- Compile intervention-wise progress against approved project targets and indicators.
- Prepare activity reports, training reports, field visit reports, meeting minutes, and event documentation.
- Coordinate with the M&E team to ensure consistency between narrative reports, programme data, and supporting evidence.
- Facilitate the preparation of knowledge products, thematic briefs, programme summaries, and learning documents.
Knowledge Management and Learning
- Identify and document successful implementation practices and replicable models across project districts.
- Facilitate cross-district sharing of experiences, challenges, and solutions.
- Support the preparation of presentations, newsletters, project updates, and communication materials.
- Ensure that project knowledge and learning are systematically captured and accessible to relevant teams.
Qualifications and Experience
- Bachelor's or Master's degree in Social Sciences, Public Health, Development Studies, Rural Development, Journalism, Mass Communication, or a related discipline.
- Minimum 3–5 years of relevant experience in project documentation, reporting, communication, or knowledge management.
- Experience in health, nutrition, maternal and child health, ICDS, or community development projects will be preferred.
- Experience working with NGOs, CSR-funded projects or development organisations will be an advantage.
- Prior experience coordinating with teams across multiple districts is desirable.
Essential Skills and Competencies
- Excellent report writing, documentation, and communication skills.
- Good understanding of health, nutrition, maternal and child health, and ICDS-related interventions.
- Proficiency in MS Word, Excel, PowerPoint, and digital documentation systems.
- Ability to develop case studies, success stories, and programme narratives.
- Ability to undertake regular field visits.
- Good command of English, Hindi, and the Gujarati language as required.
- Strong organisational skills, attention to detail, and adherence to timelines.
Disclaimers:
JSI R&T India Foundation is committed to fostering a workplace that values fairness and respect. We ensure that all employees and applicants for employment are treated with dignity and provided equal opportunities in all aspects of employment, including recruitment, hiring, compensation, training, advancement, and other employment-related decisions. Our evaluations are based solely on relevant qualifications, such as experience, training, and overall fit for the role, in adherence to applicable laws. We are dedicated to maintaining an inclusive environment where everyone has the opportunity to thrive.
JSI R&T India Foundation is a child-safe organization, and the safety and well-being of children is a priority of our organization. We have robust engagement procedures to ensure that all staff are suited to work with the children served by our programs.
JSI R&T India Foundation is committed to provide protection against sexual exploitation, abuse and harassment has a zero-tolerance for the same. All the individuals at our workplace are treated with equality and dignity.
All potential candidates will be subjected to rigorous background checks and controls.
Application Process
Please review the detailed Job Description and submit your application at the following link:
Your application should consist of the following:
- Detailed Resume
- Duly filled Application Form
Please note that the last date to apply for this position is November 22, 2026. Only the shortlisted candidates will be called for an interview.