Job ID: 307050

MIS and Documentation Officer

Adithi

Location: Patna, Bihar

Apply by: 20 Nov 2026

Relevant Sectors

Agriculture, Livelihoods, Microfinance, Rural, Urban

Environment, Climate, Energy, Water, Sanitation

Monitoring, Evaluation, Policy, Research

The MIS and Documentation Officer will drive data integrity, tracking accuracy, and compliance reporting across the project lifecycle. This role will transform complex field inputs into actionable datasets and professional narratives, capturing the execution metrics of water/sanitation structures and livelihood interventions.

2. Responsibilities
• Develop and maintain centralized project databases tracking beneficiaries, villages, physical infrastructure assets, and capacity-building metrics.
• Formulate standardized formats, mobile templates, and protocols for weekly and monthly field-level reporting.
• Compile, clean, aggregate, and validate incoming dataset streams sent by the field team and frontline community workers.
• Systematically identify data gaps, anomalies, or reporting duplications and coordinate directly with field staff for rapid correction.
• Monitor real-time physical and financial execution progress against target structures and 106 livelihood distributions.
• Log infrastructure life-cycles from initial site selection and quality validation to completion, handover, and operation setups.
• Maintain trackers for non-physical outputs, including village meetings, behavior-change campaigns, and institutional training programs.
• Update tracking dashboards regularly to highlight implementation delays or delivery shortfalls for the Project In-charge.
• Conduct scheduled field verification visits to Rajgir project locations to authenticate data entries against field realities.
• Cross-reference reported progress reports with physical evidence, including geo-tagged photographs and verified beneficiary signatures.
• Work with the Civil/Water Engineer to record infrastructure engineering checks and local operation arrangements.
• Coordinate with the Livelihood/WASH Expert to track adoption rates, technical functionality, and survival rates of agri-interventions.
• Compile data-backed, comprehensive monthly, quarterly, and annual narrative progress reports adhering strictly to donor formats.
• Prepare data packages, technical summaries, and progress presentations to assist the Project In-charge during official liaisoning and alignment meetings with district- and state-level government departments.
• Maintain digital and physical record filing systems for state-level project reviews, workshops, and steering meetings.
• Research and write high-quality field case studies, change stories, and documentation of local climate-resilient practices.
• Package complex statistical project outputs into accessible summaries to support state and district learning workshops.
• Provide data collation and organizational support for external teams conducting Baseline/Endline KAP studies and evaluations.
• Maintain records from local field instruments like community rain gauges and groundwater recharge indicators.
• Monitor performance indicators for Water User Committees, village bodies, and their linkages with Gram Panchayat Development Plans (GPDPs).
• Manage the institutional documentation for community asset registries, maintenance agreements, and official infrastructure handovers.

Qualifications & Competencies
• Post-Graduate degree in Statistics, Economics, Development Studies, Rural Development or Social Sciences.
• Strong proficiency in MS Excel and MS Word is mandatory. Experience with digital data collection tools is preferred.
• Strong report-writing skills, sharp attention to detail, and a readiness for regular rural field travel.

Required skills and Competencies
• Advanced proficiency in MS Excel (pivot tables, complex formulas) for data cleaning, validation, and dashboard management.
• Strong narrative report-writing skills in English using MS Word and PowerPoint to compile donor reports and case studies.
• Experience using mobile-based data collection ecosystems like KoboToolbox, or Google Forms.
• Sharp attention to detail to systematically audit datasets, spot inconsistencies, and handle tight reporting timelines.
• Interpersonal skills to synthesize technical field data into visual packages that assist leadership during government meetings.
• Willingness to undertake regular travel to rural project locations in Rajgir for direct data verification.
• Professional verbal and written proficiency in English and Hindi is mandatory; knowledge of the local dialect (Magahi) is a plus.

Job Email ID:

ashutosh.rabindra.s(at)gmail.com