Job Title: Operations Coordinator, Manipur
No. of Position: 1
Reports to:
Direct:Program Lead - Northeast Region
Indirect: Finance and Operations Director
Employment Type: Fixed term contract
Location: Assigned location in Manipur
About the Organization
National Foundation for India (NFI) has been working for over 30 years as a capacity building institution, for strengthening civil society organisations towards promotion of social justice. NFI creates pathways for communities to improve their own lives while advancing public understanding of critical social issues, ensuring no one is left behind. In this endeavour, NFI haspartnered with more than 500 organizations working on critical issues at the grassroots in hard-to-reach areas.
Position Summary
The operations Coordinator, will oversee the operational systems, procurement, logistics, administration, and field-level implementation, documentation and coordination of NFI project in Manipur. The role involves close coordination to ensure timely project delivery, effective utilization of funds, on-field support, monitoring and evaluation, and collaboration with relevant stakeholders in line with program objectives.
The candidate should have sound financial management and regulatory knowledge with practical experience in NGO operations, procurement, field level vendor management and compliances.
Key Responsibilities
- Operations and Administration: Coordinate day-to-day administrative and operational activities, including travel, field operations, procurement, logistics, and operational expenditure, ensuring compliance with organizational policies and standard operating procedures (SOPs).
- Procurement and Vendor Management: Lead procurement of goods and services for program implementation, and routine operations. Ensure transparent, competitive, and costeffective procurement, appropriate vendor verification, and complete procurement documentation in line with organizational and donor requirements.
- Logistics, Inventory and Asset Management: Oversee the receipt, storage, transportation, utilization, distribution, and reconciliation of materials and organizational assets. Maintain accurate stock registers, goods receipt records, issue registers, distribution records, and asset inventories, and conduct periodic physical verification.
- Financial Accountability and Compliance: Monitor operational expenditure and ensure that all expenses are appropriately approved, recorded, and supported by relevant documentation. Coordinate with the Finance Manager and program teams on budget monitoring, expenditure reporting, FCRA compliance, donor requirements, and applicable statutory regulations.
- Documentation, Reporting and Audit Support: Maintain complete and accurate operational records, including purchase requests, quotations, purchase orders, contracts, invoices, delivery challans, stock registers, distribution records, and activity reports. Monitor field activities, address operational bottlenecks, and ensure proper documentation and reporting. Ensure timely submission of supporting documents to the Finance Team and provide documentation for internal and external audits.
- Coordination and Stakeholder Engagement: Liaise with program and field teams, community, vendors, government authorities, and other stakeholders to facilitate effective program implementation and timely delivery of assistance. Supervise operations, administration, procurement, and logistics staff as assigned. Train staff and field teams on procurement procedures, inventory controls, documentation standards, emergency response SOPs, and applicable FCRA and donor compliance requirements.
- Risk Management and Internal Controls: Establish and implement operational controls to prevent fraud, theft, misuse of funds, diversion of materials, irregular procurement, and conflicts of interest. Identify operational risks, escalate suspected irregularities to senior management, and ensure incidents are reported through established organizational mechanisms.
- Beneficiary Accountability and Safeguarding of Resources: Support transparent beneficiary selection and equitable distribution of assistance in coordination with program teams. Ensure that community feedback and complaints relating to delivery are referred through established mechanisms.
- Other Duties: Perform any other responsibilities assigned by the supervisor in alignment with the organization’s mission, program objectives, and operational requirements.
Eligibility, Skills and Competencies
- Bachelor’s degree in commerce, Accounting, Finance, Business Administration, Social Work or a related field.
- Practical experience in large project implementation, procurement, vendor management, internal controls, and financial documentation.
- Experience in emergency relief, disaster response, humanitarian assistance, or field-based program implementation will be preferred.
- Relevant training in NGO operational management, FCRA compliance, humanitarian operations, or disaster management is desirable.
- Willingness to travel extensively, including to remote and challenging locations.
- Ability to work under pressure, manage competing priorities, and meet strict reporting deadlines.
- High attention to detail and accuracy.
- Language proficiency in English, Manipuri, Hindi and any local language of Manipur.
- Strong commitment to NFI’s mission, values, and principles of social justice.
Compensation
- Gross Salary of Rs.40,000-Rs.50,000 per month, depending on the candidate’s qualifications, relevant experience, and suitability for the role.
Contract Period
- Fixed term Contract
- Renewable annually based on performance, project requirements and subject to availability of funds
Diversity & Inclusion Statement
- NFI values diversity and is committed to building an inclusive workforce. Applications are encouraged from candidates across all sections of society, irrespective of caste, ethnicity, gender, disability, sexual orientation, religion, or belief.
- We strongly encourage applications from individuals belonging to socially excluded communities, including SCs (Dalits), STs (Adivasi), religious minorities, women, and sexual minorities.
Application Process
Last Date to Apply: 16/11/2026