Job ID: 288149

Admin Officer

South Asian Forum For Environment, Safe

Location: Kolkata, West Bengal

Apply by: 31 Mar 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Environment, Climate, Energy, Water, Sanitation

About the Organisation
SAFE is a registered non-profit civil society organization working at the science-society interface towards sustainable environment development and poverty alleviation in the Indian eco-region of South Asia since the year 2004. SAFE has a focal directive on Sustainable Development Goals, and proactive partnerships are extremely valuable to SAFE which remains an integral part of the organization’s work approach. SAFE believes that it is important to highlight the collective action across various sectors towards climate initiatives in the Indian eco region as this will enrich our collective delivery and ascertain our nation’s climate commitments in the global arena. SAFE is recognized by M/O Environment Forest & Climate Change, accredited by “NGO Darpan” of Niti Aayog of India, and acts as an implementing partner in National Water Mission, and National Livelihood Mission as well as a stakeholder in UN Environment and also enjoys consultative status with UNFCCC, UNDP, World bank and ECOSOC.
Website: www.safeinch.org

Job Summary
The Administrative Officer will be responsible for overseeing the organization’s administrative functions, supporting human resource management, and assisting with public relations and stakeholder coordination. The role requires strong organizational abilities, effective communication skills, and the capacity to manage multiple responsibilities in a dynamic work environment.

Job Location: Kolkata

Required Qualifications
Master’s Degree (MA) in Humanities or MBA from a recognized institution.

Experience
Minimum 5+ years of proven experience in a similar administrative role, preferably within NGOs, development organizations, or social sector institutions.

Salary: Negotiable

Skills and Competencies
1. Strong organizational and administrative skills
2. Excellent written and verbal communication
3. Ability to manage multiple tasks and deadlines
4. Good interpersonal and coordination skills
5. Proficiency in MS Office and documentation management

Key Responsibilities
Human Resource Management
1. Support recruitment processes including posting vacancies, coordinating interviews, and maintaining candidate records.
2. Maintain employee records, attendance, and leave management.
3. Assist in staff onboarding and orientation.
4. Support employee engagement activities and internal communication.
5. Ensure adherence to organizational policies and HR procedures.

Administrative Management
1. Oversee day-to-day office administration and operations.
2. Maintain office inventory, supplies, and vendor coordination.
3. Coordinate logistics for meetings, workshops, training sessions, and events.
4. Maintain proper documentation and filing systems (both physical and digital).
5. Assist in drafting official correspondence, reports, and administrative documents.

Public Relations & Stakeholder Coordination
1. Liaise with external stakeholders, partners, and service providers.
2. Assist in drafting and maintaining professional correspondence.
3. Support outreach activities, meetings, and events with partner organizations.
4. Help strengthen the organization’s professional relationships with stakeholders.

At our organisation, we believe that people are at the heart of meaningful change. We strive to create a supportive and collaborative work environment where team members feel valued and encouraged to grow.

Interested candidates are to send their CV via email to communication@safeinch.org with the subject line "Admin Officer"

Job Email ID:

communication(at)safeinch.org