20 April 2026
Ref. number: The Union INDIA/Off/Admin/2026/025
Request for proposal (RFP) for supply of Laptops and Tablets
About The Union:
Founded in 1920, the International Union Against Tuberculosis and Lung Disease (The Union), is a non-profit institute with five scientific departments and several offices worldwide, as well as a federation of close to 3,000 organisations and individuals, who are committed to the same goals. Its scientific departments focus on tuberculosis, HIV, lung health and non-communicable diseases, tobacco control and research; and each engages in research, provides technical assistance and offers training and other capacity-building activities, leading to health solutions for the poor.
The Union’s Mission:
The Union strives to end suffering due to tuberculosis and lung diseases, old and new, by advancing better prevention and care. We seek to achieve this by the generation, dissemination and implementation of knowledge into policy and practice.
We aim to ensure that no-one is left behind, people are treated equally and we have a focus on vulnerable and marginalised populations and communities.
The Union’s Vision:
A healthier world for all, free of tuberculosis and lung disease.
The Union’s Values:
Accountability: We are responsible steward of resources and delivers on its commitments.
Respect : We recognise people’s intrinsic value and have due regard for the welfare, beliefs, perceptions, customs and cultural heritage of those we deal with.
Transparency : We are open and direct in our dealings.
Quality : We deliver our services and products to the highest possible standards
Independence: We seek to pursue our mission free from interference by conflict of interest
For more information about the Union’s work in South-East Asia, please visit
1. PURPOSE OF THE RFP
1.1 The Union hereby invites bids from eligible and qualified bidders for the supply of Tablets and Laptops on yearly rental
1.2 Accordingly, The Union is requesting for proposals from relevant agencies for The Union. This RFP should not be considered as neither as an agreement nor an offer by The Union to the prospective bidders.
2. GENERAL TERMS OF BIDDING
2.1. All Bidders are required to submit their Bid in accordance with the terms set forth in this RFP.
2.2. Notwithstanding anything to the contrary contained in this RFP, the detailed terms specified in the Agreement shall have overriding effect.
2.3. The Union reserves the right to invite fresh bids with or without amendment of the RFP at any stage or to terminate at any time the entire bidding/selection process without any liability or any obligation to any of the Bidders and without assigning any reason whatsoever.
2.4. The Union will not guarantee any minimum quantity of business under any contract. Also, The Union reserves the right to split the business amongst agencies keeping in mind the interest of the organisation. The Union reserves the right to enter into contract with multiple service providers/agencies at the same time.
2.5. The Bidder cannot be an individual or group of individuals. It should only be a registered legal entity. The Bidder should not be a consortium of such entities. The agencies should have PAN, GST registration and registration under applicable laws and should submit copies of the same.
2.6. A Bidder shall not have a conflict of interest that affects the bidding process. Any Bidder found to have a Conflict of Interest shall be disqualified.
2.7. Also, the bidder should not have been convicted/charge-sheeted for any criminal offence. Any Entity which has been convicted for any criminal offence shall not be eligible to submit the bid.
2.8. The e-bids shall be opened at The Union, C-6, Qutub Institutional Area, New Delhi. The RFP document will be advertised on devnetjobsindia.org
3. GENERAL DISCLOSURES
3.1. Respondents must disclose as per Annexure C:
If they are or have been the subject of any proceedings or other arrangements relating to bankruptcy, insolvency or the financial standing of the Respondent including but not limited to the appointment of any officer such as a receiver in relation to the Respondent personal or business matters or an arrangement with creditors or of any other similar proceedings.
3.2 If they have been convicted of, or are the subject of any proceedings, relating to:
Criminal offence or other offence, a serious offence involving the activities of a criminal organization or found by any regulator or professional body to have committed professional misconduct.
Corruption including the offer or receipt of any inducement of any kind in relation to obtaining any contract, with The Union or any other contracting body or authority
Failure to fulfil any obligations in any jurisdiction relating to the payment of taxes
PROPOSAL SUBMISSION:
- Proposals through email are invited from the reputed agency for the aforesaid purpose. The proposal should include the "Technical & Financial" details.
- Two separate emails are required to be submitted - Technical and Financial Proposal. The interested service provider must submit their proposals in two separate emails , should clearly state in the subject line - "Technical Proposal –" Purchase of Tablets and Laptops” and "Financial Proposal - Purchase of Tablets and Laptops " with all relevant documents as listed in document to Procurement.USEA@theunion.org latest by 27 April 2026, 11 AM.
- The “Technical Proposal” should contain the detailed in accordance with instructions in Annexure-A to this RFP .
- The “Financial Proposal” should contain the detailed in accordance with instructions in Annexure-B to this RFP. Financial Proposal” shall remain password-protected, and such password shall be obtained by procurement committee appointed by The Union after the Technical Qualification of the Proposal submitted by the bidder. Financial Proposal” shall remain password-protected, and such password shall be obtained by procurement committee appointed by The Union after the Technical Qualification of the Proposal submitted by the bidder.
- Proposal validity period will be for 180 days from the date of submission of proposal.
- You can write your queries / clarifications through email on Procurement.USEA@theunion.org latest by 23 April 2026.
- The Financial Proposals of only those Bidders who achieve the minimum technical score will be opened by the procurement committee appointed by The Union, after obtaining a password from the respective bidder.
- The Financial Proposal evaluation shall be carried out as Least Cost Based Selection (LCS).
For detailed information, please check the complete version of the RFP attached below.