Request for Quotation (RFQ): 003_2026
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Supply of Items:
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Supply, Installation & Commissioning of 58.5 kVA CNG Generator
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RFQ number:
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003_2026
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Type of Procurement:
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Supply Agreement
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Type of Contract:
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Supply
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Term of Contract:
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Short Term Contract
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Contract Funding:
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YR Gaitonde Medical, Educational and Research Foundation (YRGMERF)
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Bids shall be only sent to
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Date of Issue of RFQ
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17.04.2026
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Deadline for submission of the bids via
E-Mail (Time stamp of YRGMERF EMail system alone will count)
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No later than 22:59:59 hrs on Wednesday the 27th April 2026. Bids time-stamped at a later hour / date in YRGCARE system will not be considered for evaluation.
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Background
Y R Gaitonde Medical, Educational and Research Foundation (“YRGMERF”), is a public charitable trust registered in Chennai. The Foundation honours the memory of Late Shri Yeshwant Raghunath Gaitonde. Founded in 1985, the Foundation pioneers public health initiatives through YRGMERF.
YRGMERF’s expertise includes HIV clinical care for patients living with HIV, outreach prevention services, medical and counselling training, and clinical, laboratory and behavioural research. Its services include HIV treatment, care & support; sexuality and treatment education; anonymous testing for HIV/STI; matrimonial services; reproductive health and obstetric care; paediatric care and therapeutic recreation camps for children with HIV; and clinics for Men who have Sex with Men and People Who Inject Drugs.
Purpose of this RFQ
The Purpose of this RFQ is to award a Supply, Erection and Commissioning contract for the procurement of one 58.5 kVA CNG Generator Set in its project site in Delhi.
Detailed Specifications are mentioned in the Annexure-5 to this RFQ document. Other things being equal, the supply contract will be awarded to the successful bidder.
Pricing
The respondent to this RFQ shall provide a costing sheet/ budget that covers the components mentioned in the scope of work, with the broad description as given here and in the detailed format provided in Annexure 5, the bid form.
Scope of Work & Key Deliverables
YRGMERF intends to contract an authorised vendor of CNG Generator with the capability to deliver, erect and commission with efficient after-sales-service at competitive rates. The successful bidder will work closely with YRGMERF to deliver in required quantities and acceptable safety standards as per the specifications and bidding terms contained in this invitation and in its Annexures.
Delivery address
YR Gaitonde Medical, Educational and Research Foundation and / or its project site indicated in Annexure 5 to this RFQ.
Bidding / contracting process:
- This invitation to bid will follow the timeline given above unless otherwise stated.
- The delivery of the entire quantity of products in Chennai office will have to be at the earliest and as per the bidder’s offer.
- YRGMERF reserves the right to award the Purchase Contract to the most competitive bidder.
- Bid shall be submitted in English language only via e-mail torfp@yrgcare.org only not later than the submission deadline mentioned in the timeline for this RFQ.
- Unit Price: Prices stated should be for the products and installation and commissioning & licensing services only (packaging, transit insurance, delivery cost etc. to be quoted separately and clearly). If any of the cost(s) is/are not applicable then these should be mentioned as INR 0 or FOC.
- Payment: Within 10 working days after receipt of Invoice and after satisfactory delivery of hardware and erection and commissioning. Delivery shall be deemed to be completed only upon completion of the above process including the testing process. Invoicing shall be only for the deliveries completed and be always accompanied by a Delivery Challan duly signed by the receiving entity.
- Currency: All quotations should be in IndianRupees. GST rates and amounts should be specified separately and clearly also in absolute terms.
- Submission requirements: The quotes and other information concerning the vendor must be given on
- Vendor’s Business letter head duly signed as per the given format in Annexure 2, Annexure 4 and Annexure 5 here given.
- Quotes received beyond the deadline will not be considered.
- YRGMERF reserves the right to cancel this tender process or modify the quantities without assigning any reason before the award of a Purchase Contract.
- Evaluation criteria:
- Technical Specifications & bidding firm’s standing (40%)
- Price of Products (60%)
Mandatory Compliance Information
The products shall comply with the standards of the BIS Certification and other statutory requirements from the relevant agencies of the Government of India, for these items and the suppliers shall furnish evidence for the same. In particular the suppliers shall ensure the following points of compliance during and after the supplies:
- The products shall be sourced from manufacturers who comply with local and international regulations on Good Manufacturing Practices (GMP), health and safety standards and environmental regulations.
- The suppliers shall ensure and maintain accurate and complete records of the manufacturing process, including batch numbers, dates of production and expiry and relevant certifications or test reports to enable traceability and facilitate product recalls if necessary.
- The individual packaging of the products shall include relevant information such as batch and manufacture date with expiry date and warnings about safety and risk while using the product.
- The necessary operating manual(s) shall be in English language and form part of the delivery of equipment.
Documents to be attached to the technical and commercial offers
- Documents in evidence of the compliances mentioned above
- Copy of ITR statements of last three financial years
- Copies of previous contracts evidencing experience in supplying identical or similar products to Government / non-Governmental Organisations/ clients (copy of contract/PO showing the entire gamut of services provided)
- Copy of GSTIN registration & PAN
- Duly filled & signed Annexures 2, 4 & 5
YRGMERF reserves the right to request additional information from prospective suppliers and reject any or all bids that do not meet the specifications, or when considered to be in the best interest of the agency and/or the people it serves.
The final decision to execute a contract is contingent to approval by competent authority.
YRGMERF hereby invites bidders to furnish quotations for the items of supply broadly listed in Annexure 1, thereby matching in their offers, the detailed specifications for hardware and software licenses given in Annexure 5. Bidders are requested to read the complete RFQ document before submitting the quote.
RFQ Link: https://bit.ly/RFQ003_2026
For detailed information, please check the complete version of the RFQ attached below.