Accountant

      Udayan -http://www.udayan-kolkata.in Barrackpore - Kolkata, West Bengal

UDAYAN is a home and school on the outskirts of Kolkata, for children whose families are affected by Leprosy. These children suffer from the stigma of the disease -? they are rarelysent to school and often end up as beggars, street children, child workers or involved in crime. Girl children become victims of human trafficking.

Set on 8acres of lush, green land, this residential home and school helps transform the lives of up to 300 of these children who receive the highest quality of care, compassion, education, and opportunities for livelihood - enabling them to lead healthy, respected, productive lives.

Udayan is fortunate to have Australian Cricket Legend, Steve Waugh as a Patron. He, and renowned French Author, the late Dominique Lapierre, have been supporters for over 3 decades. Udayan has received extensive acclaim and support internationally for its work.

Job Location: Barrackpore, 24 Paraganas (N), Kolkata, West Bengal

Job Type: Full Time

Reports to: Asst. Director/ Director                                                                                                                                  

Job Overview:

The Accountant is responsible to maintain organizational financial systems and process, adherence to financial / legal compliances. The position will have a mix of strategic oversight and hands-on responsibility due to the organization’s size and resources. Here are the core responsibilities with an emphasis on individual ownership:

Key Responsibilities:

1. Financial Planning, budgeting and Reporting

• Develop annual budgets in consultation with the Senior Management ensuring alignment with donor funding requirements
• Track and report the monthly budgets of various approved projects and support core program staff in ensuring compliance with the approved budgets
• Budget Monitoring and Data Management: Track expenses against the approved budget, identify variances, Provide accurate financial data and reports.

       2. Accounting and Bookkeeping:

• Maintenance of Accounting registers on daily basis, Verification of invoices/ Bills/ Receipts and other supporting documents, Prepare Payment Vouchers (cash/ Bank),
• Preparation & Verification of Payment Vouchers Daily Bookkeeping – including Tally entry on daily basis and ensure accuracy, completeness, and compliance with accounting standards. Ensure that all receipts, payments, and donations are properly recorded and supported with valid documentation with prevailing accounting standards.
• General Ledger Management: Maintenance of general ledger, ensuring that all transactions are accurately classified under the correct account head, verify ledger balances, reconcile discrepancies, and ensure records are properly organized and ready for audit purposes
• Bank Reconciliation Report: Review and verify the bank statements and ensure that the Bank Reconciliation Statement (BRS) is prepared accurately on monthly basis. Ensure all transactions are correctly recorded, and discrepancies, if any, are promptly resolved.

3. Vendor and Asset management

• Draft purchase orders for major purchases based on Purchase Committee recommendations in consultation with Store in-charge and Asst. Director.
• Prepare vendor agreements and update vendor details in Tally (collecting PAN, Aadhaar, and bank details).
• Update and reconcile the Asset Register with accounts and ensure asset tagging.
• Monthly Stock Verification / Vehicle log register verification and communicate any deviation to the management 

        4. Financial Reporting:

• Prepare and review monthly, quarterly, and annual financial statements, including income and expenditure statements, donor-wise fund utilization reports, and cash flow statements, to provide an accurate and comprehensive view of the organization’s financial health and compliance with donor requirements
• Prepare detailed financial reports for donor agencies, demonstrating the utilization of funds in accordance with the approved proposals and budgets, ensuring transparency and compliance with donor requirements
• Create monthly/ quarterly financial reports for internal stakeholders.
• Track Donor Funds and Grants: Keep accurate records of all grants and donations, ensuring funds are used as intended. Track expenses as per the approved programs and ensure 100% compliance with the terms of funding agreements.
• Financial Planning for Sustainability: On a monthly basis, forecast future cash requirements

        5. Payroll and Employee Benefits:

• Salary Administration: Handle monthly payroll for all staff (Full time, part time, contractual and Service Providers), ensuring timely disbursement and compliance with applicable labour laws.
• Manage Employee Benefits: Manage employee benefits, including PF, EPS, ESI, gratuity, tax deductions, and other staff-related expenses, ensuring compliance with organizational policies and statutory regulations.

        6. Audit and Statutory Compliance