Issuing Organisation: Dhagagia Social Welfare Society (DSWS)
Project Type: Urban Project
Procurement Category: School Stationery & Student Kits
Estimated Quantity: 1,700 Units (Approx)
Estimated Total Budget: INR 17,00,000 (Approx.)
Last Date for Submission: 12.05.2026.
1. About Dhagagia Social Welfare Society
Dhagagia Social Welfare Society (DSWS) is a registered non-governmental organisation established in 1994, operating in West Bengal. DSWS is committed to community welfare, child development, livelihood promotion, and educational support across urban and rural geographies in West Bengal.
This RFQ is issued under DSWS's Urban Project initiative, which aims to provide quality educational supplies to school-going children in urban communities.
2. Scope of Procurement
DSWS invites sealed quotations from experienced and GST-registered vendors for the supply of branded school stationery and student kits. The estimated requirement is for approximately 1,700 sets per procurement cycle. Please note that procurement will be carried out in multiple tranches over the project period.
Items Required: School kit and stationery, which will be branded and customised
3. Estimated Cost & Procurement Terms
- Estimated Total Budget: INR 17,00,000 (Rupees Seventeen Lakhs Only) — approximate, subject to quantity finalisation.
- Procurement will be executed in multiple instalments over the project period, not as a single bulk order.
- Each order tranche will be communicated to the selected vendor via official email, with specific item details, quantities, and branding specifications.
- Delivery Timeline: All items must be delivered at least 5 (five) days prior to the scheduled distribution/receiving date as communicated in the purchase order.
- Delivery Location: As specified in the purchase order (urban project site, Kolkata, West Bengal region).
4. Vendor Eligibility Criteria
Vendors interested in submitting a quotation must fulfil the following minimum requirements:
- Must be a GST-registered entity with a valid GSTIN.
- Must have prior experience in the supply of school stationery, educational kits, or similar items to NGOs, government bodies, schools, or CSR programmes.
- Must have the capacity to supply branded/customised items (logo printing, customised notebooks, etc.).
- Must be capable of fulfilling repeat orders across multiple procurement cycles within specified timelines.
5. Instructions for Submission
Interested vendors must submit their expression of interest and quotation as per the following process:
- Send an email to the official DSWS procurement email ID
- The email must include: (a) a brief company/firm profile, (b) your valid GST Number (GSTIN), (c) evidence or description of prior relevant work experience, and (d) your indicative rate/quotation for the listed items.
- Upon receipt and scrutiny of credentials, shortlisted vendors will receive a confirmation email from DSWS. Detailed item specifications of items and customization requirements will be shared thereafter.
- Shortlisted vendors will subsequently be required to submit a sealed envelope quotation. Instructions for sealed envelope
6. Key Dates. Interested vendor, please drop a mail
Last Date for Email Submission: 12.05.2026.
- DSWS reserves the right to accept or reject any or all quotations without assigning reasons.
- DSWS reserves the right to negotiate terms with any shortlisted vendor.
- Submission of a quotation does not guarantee selection or award of contract.
- All prices quoted must be inclusive of GST, delivery, and other applicable charges unless otherwise specified.
- Vendors must ensure quality compliance as per specifications shared in the confirmation communication.
- Any canvassing or misrepresentation of information will result in immediate disqualification.
- DSWS is not liable for any costs incurred by the vendor in preparation of the quotation.