Job Description- Accounts Officer (West Bengal)
Mobile Creches (MC), a pioneer organization in Early Childhood Care and Development (ECCD), has been operational since 1969, providing childcare, health, nutrition, and protection services to more than 15,000 children annually across worksites, urban slums, rural, and tribal communities in India. MC has played a pioneering role in advancing ECCD for children under six years, particularly those from marginalized and migrant communities, through its integrated approach of delivering quality childcare services, strengthening caregiver and community engagement, enhancing linkages with government systems, training the ECCD workforce, influencing policy, and promoting research in the field of early childhood development. Officially recognized as the National Creche Agency by the Government of India, Mobile Creches continues to expand sustainable childcare solutions in partnership with governments and civil society organizations.
Building on its extensive experience in community-based childcare and child protection, Mobile Creches is implementing an integrated drowning-prevention programme in the high-risk districts of South 24 Parganas, Purba Medinipur, and Paschim Medinipur in West Bengal. The programme will establish community-based, supervised childcare centres operating for long hours for children aged 1–4 years, with the objective of reducing children’s unsupervised exposure to nearby water bodies while ensuring safety, nutrition, early stimulation, caregiver engagement, and community integration. In addition, the programme will promote child-centred water-safety and survival awareness, community mobilisation, and first-responder preparedness to strengthen local prevention systems.
The programme will work closely with Panchayati Raj Institutions, ICDS, public health systems, NRLM/Anandadhara platforms, and community institutions to create sustainable and scalable drowning prevention systems rooted in local governance and community participation.
As an organization, Mobile Creches adheres to a strict safeguarding policy, and all staff, volunteers, consultants, interns, and partners are required to comply with safeguarding norms and child protection protocols.
To know more about MC, please log on to www.mobilecreches.org.
Department: Child Care Services
Designation: Accounts Officer
Reporting to: State Lead
Location: State Project Office, West Bengal
Position Overview
The Accounts Officer will be responsible for supporting financial management, accounting, compliance, budgeting, and financial documentation for the drowning prevention crèche programme in West Bengal. The position will ensure smooth financial operations and support effective implementation of programme activities across districts and programme locations.
The role will work closely with the State Lead, district programme teams, procurement and teams, and the National Finance Team of Mobile Creches to ensure timely processing of payments, proper financial documentation, budget tracking, donor compliance, and adherence to organisational financial systems and procedures.
The position will also support financial planning, field-level financial coordination, audits, procurement documentation, and financial reporting processes for the programme.
Educational Qualifications:
• Bachelor’s or Master’s degree in Commerce, Finance, Accounting, Business Administration, or a related discipline from a recognised institute.
• Candidates with additional qualifications or certifications in accounting, taxation, financial management, or Tally will be preferred.
Total Work Experience:
• Minimum 3–5 years of experience in finance, accounting, financial administration, or programme finance management.
• Experience in NGO/development sector programmes, donor-funded projects, or community-based programmes will be preferred.
• Experience in financial reporting, budgeting, compliance, and audit support will be an advantage.
Essential Requirement:
• Willingness to travel periodically across programme districts and field locations in West Bengal.
• Good understanding of financial systems, compliance processes, and programme finance management.
• Ability to work closely with multidisciplinary programme teams and field staff.
• Strong attention to detail and ability to manage multiple financial processes simultaneously.
Age Criteria : 28–45 years
Key responsibilities :
Specific areas of responsibility include, but are not limited to:
Accounts and Financial Management:
• Maintain accurate and updated programme accounts, vouchers, ledgers, cash books, and financial records in line with organisational systems and donor requirements.
• Process payments, reimbursements, advances, settlement of advances, vendor payments, and other financial transactions in a timely manner.
• Verify bills, invoices, supporting documents, and expense statements before processing payments.
• Support budget tracking, expenditure monitoring, and fund utilisation across programme components and districts.
• Assist the State Lead and programme teams in financial planning, budget forecasting, and monitoring of approved budgets.
• Ensure timely preparation and submission of monthly financial reports, utilisation statements, expense summaries, and financial documentation.
• Coordinate with district teams for collection, verification, and consolidation of financial records and supporting documents.
• Support bank reconciliation, expense verification, and tracking of programme-related expenditures.
Coordination with National Finance Team:
• Work closely with the National Finance Team of Mobile Creches for financial reporting, compliance, budgeting, accounting processes, and donor-related financial requirements.
• Ensure timely submission of financial data, vouchers, utilisation reports, and supporting documentation to the national office.
• Coordinate with the national finance team for audits, statutory compliance, financial reviews, and closure of financial observations.
• Support implementation and adherence to organisational finance systems, accounting procedures, and financial controls across programme locations.
Compliance, Documentation, and Audit Support;
• Ensure compliance with organisational financial policies, donor guidelines, procurement procedures, and statutory requirements.
• Maintain proper filing and safe documentation of financial records, invoices, agreements, procurement documents, and supporting files.
• Support internal and external audits by organising and providing required financial records and documents.
• Track financial compliance requirements and support timely corrective actions where required.
• Support procurement and logistics documentation processes in coordination with programme and operations teams.
Programme and Operational Support:
• Coordinate closely with district programme teams to support smooth financial and operational management of programme activities.
• Provide guidance to field teams on financial documentation, advance management, expense reporting, and compliance requirements.
• Support financial planning and coordination for trainings, meetings, field visits, community events, and programme activities.
• Coordinate with procurement and administrative teams for smooth processing of programme-related operational expenses and documentation.
• Participate in programme review meetings and planning processes as required.
Monitoring, Reporting, and Data Management:
• Maintain updated financial trackers, expenditure records, budget utilisation sheets, and reporting databases.
• Ensure timely reconciliation and tracking of advances, field expenses, and operational expenditures.
• Support preparation of financial analysis, expenditure summaries, and budget utilisation updates for programme review and management purposes.
• Identify financial documentation gaps or compliance issues and support timely resolution.
Other Responsibilities:
Undertake any other responsibilities assigned by the State Lead or programme management team.
Key Skills Required:
• Strong knowledge of accounting systems, bookkeeping, and financial documentation
• Proficiency in MS Office, especially Excel, and accounting software/Tally
• Strong organisational and time-management skills
• Good interpersonal, coordination, and communication skills
• Ability to work effectively in multidisciplinary and multicultural teams
• Strong reporting and documentation abilities
• Attention to detail and ability to manage multiple tasks simultaneously
• Fluency in Bengali and Hindi preferred; knowledge of local dialects will be an added advantage
Location requirement: The candidate will be required to travel extensively (at least 10-15 working days per month) to programme districts in West Bengal based on programme requirements.
Application Process:
Interested candidates may email their resume, cover letter, and last drawn CTC (mandatory) to
hradmin@mobilecreches.org.
https://forms.office.com/r/5265u3PJiY
Subject Line: Application for Accounts Officer – Drowning Prevention Programme, West Bengal
We will review applications on a rolling basis and reserve the right to close the position as soon as a suitable candidate is found. Hence, early applications are strongly encouraged.