Request for Quotation (RFQ)
For Developing Film Documentary
About CINI:
CINI is a registered non-profit non-government organization (NGO) registered under the Societies Registration Act in India. We work with over 1900 Indian professionals. We are guided by a Governing Body composed of experienced Indian practitioners, academics and administrators. Founded in 1974 by pediatrician, Dr. Samir Chaudhuri, CINI is located in Kolkata (former Calcutta), West Bengal, India and runs operations in the states of West Bengal, Jharkhand and Odisha, assisting about 7 million people. We have been recipient of prestigious awards and recognitions in India and around the world.
About the Project:
CINI is currently implementing a project which aims to create a positive impact and improve living conditions for all urban poor communities, enabling them to live with dignity. By addressing the unique challenges faced by these communities, the project aims to create improved and harmonious living conditions for all groups within the urban poor. Specifically, the project targets women, girls, children, youths, and transgender individuals residing in urban and suburban slums and squatter colonies across three cities.
Through a comprehensive approach, the project will seek to provide these communities with enhanced access to essential resources such as healthcare, education, and livelihood opportunities. By addressing the hostile internal and external social environment that often hampers their progress, the project will aim to break down barriers and empower individuals to thrive. One crucial aspect of the project will be gender sensitization. By engaging various urban communities and institutions, the project will endeavour to challenge and overcome unjust social practices that disproportionately affect girls, women, and members of the LGBTIQ communities. This sensitization process will be designed to foster a more inclusive and equitable environment that respects the rights and dignity of all individuals. Youth empowerment is another important aspect of the project. By equipping young individuals, regardless of their gender identity, with the necessary qualifications and skills, the project will aim to open doors for meaningful career opportunities. This initiative not only contributes to bridging the gender divide but also seeks to empower young people to shape their futures and become agents of change within their communities. Furthermore, the project will focus on expanding women's career options. By providing women with the opportunity to pursue non-traditional career paths, the project will aim to challenge societal norms and promote gender equality. Through this initiative, women will be encouraged to explore diverse career options, enabling them to broaden their choices and overcome traditional gender limitations.
Additionally, the project will strive to improve access to entitlements for multiple families residing in specific urban communities. This includes facilitating access to essential services related to health, education for children, and Water, Sanitation, and Hygiene (WASH) facilities. By enhancing access to these fundamental entitlements, the project will seek to uplift families, improve their overall well-being, and contribute to the development of more resilient and thriving communities. In summary, the project will encompass a comprehensive approach to empower and uplift urban poor communities. By addressing social injustices, providing education and career opportunities, and improving access to essential services, the project will aim to create a more equitable and inclusive society where all individuals can lead dignified lives.
Central to the project is establishing a resource center to provide educational support and training for children and youth, fostering their growth and empowerment. It also aims to form youth and children’s clubs to organize academic and cultural activities, nurturing leadership skills and promoting community engagement. Health and hygiene awareness campaigns, coupled with facilitated health checks, are prioritized to improve community well-being. Vocational training is a key focus, offering young people skills in areas such as IT, repair and service, tailoring, and beauty care. Alongside this, soft skills development, such as spoken English, public speaking, leadership, and community work is emphasized to prepare young individuals for future opportunities.
Career guidance sessions are planned to assist young people in exploring suitable professions, while the project also supports the establishment of youth clubs and workshops on arts, crafts, and gender sensitivity. Special attention is given to women’s empowerment through entrepreneurship training, support in identifying viable business models and creating market linkages to enhance income generation. Awareness campaigns aim to combat discrimination, reduce school dropouts, and promote a supportive environment for women through education and advocacy. Mental and physical health services, including counselling centers and educational programs for medical professionals, are integral components of the project. Furthermore, safe spaces will be created for individuals to share experiences, seek guidance, and build support networks. Lastly, economic empowerment for LGBTIQ+ individuals is facilitated through business training and assistance in launching micro-enterprises, ensuring inclusivity and sustainability across all project initiatives.
Scope of Work:
CINI wants the various aspect of the project, “G SAFE+ Gender-sensitive, inclusive and safe East Indian neighbourhoods for all communities, including LGBTQIA+”, to be captured through video documentation
The primary aim of the Documentary film making is to capture the project work through storytelling, case stories in urban slum locations of Kolkata, Ranchi & Bhubaneswar. The films will capture real-life events and stories through non-fiction storytelling & it will help to educate, inspire, and raise awareness about social issues specially Gender based violence against children, women in different urban context including shedding lights to issues faced by LGBTIQ+ individuals. The videos will showcase key project achievements and transformative stories, including livelihood linkages, youth-led identification and referral of gender-based violence (GBV) cases, Youth-Led Safety Audits, the strengthening of Inclusive Learning Centres (ILCs) as safe spaces, community-led initiatives to improve safety and inclusion, and inspiring field-level case stories that demonstrate the project's impact on children, adolescents, women, and gender-diverse individuals.
Each film will be represented through different stories and testimonials of the community, the common issues widely prevalent within the community in 03 project locations & how the G+ SAFE project is addressing the community needs to attain SDG5. Therefore, there will be 03 videos in total will be produced. Each video should be 2-3 minutes depending on the script and storyline developed based on the concepts shared by the project team. The video should be made for a global audience, donors and external stakeholders. Final product to be developed in a mode that is compatible for presentation, communication and sharing on social media platforms through mobile, tablets and laptop.
Deliverables:
- Meeting with project team to get the background and clarity of the project
- Tentative title of the videos: Creating Gender-sensitive, inclusive and safe East Indian neighborhoods for all communities, including LGBTQIA+ individuals. Based on the storyline the title may change post consultation with project team.
- The proposed video will be for 2-3 mints long.
- Throughout the video emotional and appealing music will be played in the background.
- The script and storyline for the videos should be in local languages ( Hindi/ Odiya / Bengali ) however the subtitle should be in English.
- Bytes of the target groups, stakeholders, and key official needs to be included.
- The videos will deliver a positive message on how such practices can be mitigated from the society.
- Develop separate script and storyline for all the 3 films and finalise the storyline with the team
- Visit field and slum locations for capturing clips, videos, and photographs of different stakeholders for videos and case studies. Use of Voice-over throughout the video and testimonials of few key beneficiaries and Stakeholders.
- Editing all the raw footage and photos and developing them into HD Quality Standard videos.
- All the 3 videos subtitles should be in English language. Please note, the voice-over/narration should be english but the testimonials of stakeholders used in the video can be in Bengali, Hindi or Odiya with English subtitles shown below.
- Showcasing all the 3 videos before team members and staff before finalising the same.
- All the 3 videos and the photographs should be of HD standard.
- The raw footage/clips and photographs taken during visit to slum locations to be shared with CINI in DVD/pen-drive.
- Final product to be developed in a mode that is compatible for presentation, communication and sharing on social media platforms through mobile, tablets and laptop.
- Maintaining all CINI branding guidelines and child safeguarding policy while taking pictures & clips and developing the videos.
Evaluation Criteria
Eligibility Criteria:
To be considered for evaluation, bidders must demonstrate their capacity to successfully execute the assignment of the proposed scope and scale within the stipulated timeline and to the satisfaction of Child in Need Institute (CINI).
The contract will be awarded to the bidder who is technically qualified, responsive to the requirements of the RFQ, and offers the lowest evaluated price.
General Criteria:
- The bidder must be a legally registered entity or an individual duly authorized to undertake the proposed assignment.
- The bidder should have a sound understanding of the social development/NGO sector and its communication requirements.
- Experience of working with NGOs, development organizations, or social sector projects will be preferred.
- The bidder should have proficiency in Bengali, Hindi, and Odiya to effectively communicate with project stakeholders and beneficiaries.
Technical Criteria:
- The bidder must have successfully completed at least five similar video documentation assignments during the last four (4) years.
- The bidder must submit at least two samples of previously completed video documentation projects along with the proposal for technical evaluation.
- The submitted samples should demonstrate the bidder's capability in storytelling, videography, editing, and documenting social development initiatives.
Expected Duration of Work:
- The expected duration of work is 60 days starting from the date of commencement
Proposal Requirement:
Responses to this RFQ must include the following information:
- CV indicating relevant experience and academic background.
- For individual, all legal documents including Pan Card, Aadhaar Card, Bank Details, last 3 years IT file, three previous work order on related work
- For institution/company, all legal documents including GST certificate (if any), Bank details, Registration Certificate, last 3 years IT file, three previous work order on related work, audit report of last three years
Brief outline of the Approach and Methodology to providing the services noted above indicating major factors/issues to be considered and how they will be addressed
Financial proposal shall be submitted separately and include all costs necessary for carrying out service
Proposed work schedule/timeline including number of days required (max. 60 days)
Three (3) references/ testimonies and experience of similar work delivery
For any questions or inquiries please contact: 1. Rumela Kundu (8240019417) or contact to dilip@cinindia.org
Child In Need Institute follows Child Protection Policy, Sexual Harassment at Workplace policy and all HR related policies.