Job ID: 300804

Project Coordinator

Annasetu - Food for Hunger

Location: Wadgaon Maval, Pune, Maharashtra

Apply by: 03 Sep 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Monitoring, Evaluation, Policy, Research

The Project Coordinator is responsible for the overall planning, implementation, coordination, monitoring, and reporting of the Annasetu Project. The role ensures the timely preparation and distribution of safe, hygienic, and nutritious meals to underprivileged individuals while maintaining quality standards, proper documentation, donor compliance, and effective coordination with staff, volunteers, vendors, and community stakeholders.

Key Responsibilities
1. Project Planning & Implementation
Plan and coordinate daily meal preparation and distribution activities.
Ensure smooth execution of the project according to approved schedules and targets.
Monitor daily operations and resolve operational challenges promptly.
Maintain high standards of food quality, hygiene, and beneficiary service.
2. Team Management
Supervise cooks, drivers, distribution staff, and volunteers.
Prepare duty rosters and ensure adequate staffing for daily operations.
Conduct regular staff meetings and provide guidance to improve performance.
Promote teamwork, discipline, and adherence to organizational policies.
3. Logistics & Supply Chain
Coordinate procurement of food grains, vegetables, groceries, and other essential materials.
Monitor inventory levels and prevent shortages or wastage.
Ensure timely maintenance and availability of project vehicles and kitchen equipment.
Coordinate transportation and delivery of meals to distribution points.
4. Beneficiary Management
Ensure meals are distributed fairly, safely, and with dignity.
Maintain beneficiary records and daily meal distribution registers.
Identify new areas or communities requiring food assistance.
Address beneficiary concerns and improve service delivery.
5. Monitoring, Documentation & Reporting
Maintain accurate daily, weekly, and monthly project records.
Prepare progress reports, utilization reports, and impact stories.
Collect photographs, beneficiary testimonials, and project documentation.
Monitor project indicators and recommend improvements based on field observations.
6. Financial & Administrative Responsibilities
Maintain records of project expenses within the approved budget.
Verify bills, invoices, and stock registers.
Coordinate with the accounts department for timely documentation.
Ensure compliance with organizational financial procedures.
7. Donor & Stakeholder Coordination
Coordinate with donors, CSR partners, local authorities, and community organizations.
Facilitate donor visits and provide project updates when required.
Ensure donor visibility and recognition as per agreed guidelines.
8. Health, Safety & Compliance
Ensure compliance with food safety and hygiene standards.
Maintain cleanliness of the kitchen, storage areas, and distribution vehicles.
Ensure staff follow safety protocols and use appropriate protective equipment.
Promote safe handling, preparation, and transportation of food.

Job Email ID:

pratiksha15(at)gmail.com