Job ID: 303233

Office Secretary

Indian Platform for Irrigation and Agriculture Management (IndiaNPIM)

Location: Delhi

Apply by: 04 Oct 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

Agriculture, Livelihoods, Microfinance, Rural, Urban

Job Summary
The Office Secretary manages daily administrative tasks, coordinates communication between the Executive Committee and members, and ensures compliance with statutory laws governing registered societies. The ideal candidate will streamline office workflows to support our society's mission in irrigation management, agricultural development, and farmer welfare.

Key Responsibilities
Administrative & Office Management
• Daily Operations: Manage incoming calls, emails, and physical correspondence; maintain a clean, organized, and welcoming office environment.
• Records Management: Establish and maintain comprehensive filing systems for membership registers, land/irrigation data, official resolutions, and historical records.
• Supplies & Inventory: Track and order office supplies, coordinating maintenance for office equipment when necessary.

Society Governance & Compliance
• Meeting Coordination: Schedule, organize, and prepare agendas for Annual General Meetings (AGM), Special General Meetings, and monthly Executive Committee meetings.
• Minutes & Documentation: Draft accurate, detailed minutes of all society meetings and distribute resolutions to stakeholders in a timely manner.
• Statutory Compliance: Assist the Committee in filing required annual returns, member lists, and amendments with the Registrar of Societies.

Member & Stakeholder Relations
• Communication Hub: Act as the primary point of contact for member farmers, government agricultural departments, irrigation authorities, and vendors.
• Grievance Handling: Receive and log member inquiries or complaints regarding water distribution, canal maintenance, or society services, escalating them to the management team.
• Information Dissemination: Distribute notices, government subsidy updates, crop advisories, and water scheduling timetables to society members.

Basic Financial & Project Support
• Billing & Collection: Assist the Treasurer in issuing invoices and collecting membership dues, water water-tax/cess, and maintenance fees.
• Expense Tracking: Maintain accurate logs of daily petty cash expenses and organize receipts for the society's accountant.
• Project Documentation: Assist in organizing paperwork related to irrigation maintenance grants, government schemes, and community agricultural projects.

Qualifications and Skills
Required Education & Experience
• Bachelor’s degree in Business Administration, Commerce, Agriculture, or a related field.
• 2+ years of experience in an administrative or secretarial role (experience working with a registered society, NGO, or agricultural cooperative is highly preferred).

Technical & Professional Skills
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and email management.
• Excellent written and verbal communication skills in English and the local regional language.
• Strong organizational, time-management, and multitasking capabilities.

Personal Attributes
• High level of integrity, confidentiality, and diplomacy when handling member disputes.
• A respectful, community-minded attitude with a basic understanding of rural communities and farming practices.

Job Email ID:

indianpim24(at)gmail.com