JOB DESCRIPTION
Position : Accounts Manager
Supervises : All Project Accounts Person
Reports to : Manager Administration & Budget (Mgr. A&B)
Location : Bodhgaya, Gaya District, Bihar
Summary of Job Responsibilities:
The Accounts Manager is expected to review, compile and consolidate accounts prepared by various Agragami projects/cost centres into a single set of accounts, ensure that all accounts are transparent, honest, accurate, and maintained in accordance with Agragami’s accounting systems. He should provide timely feedback and guidance to projects to help them improve and complete their accounting on time.
Detailed Role and Responsibilities:
A. For all Projects except projects at NCR:
1. Vendor and service provider payments:
- Verify bills against supporting documents
- Enter bill amounts as expenses into Tally
- Prepare monthly payments sheets and bank transfer instruction documents (eg for RTGS), submit to Mgr. A&B for review and onward transmission to authorized signatories.
- Prepare payment vouchers after payment is made
2. Salary payments:
- Check time sheets and leave applications for accuracy.
- Calculate salary and deduction due based on time sheet.
- Enter salary calculations into Tally
- Prepare monthly payments sheets and bank transfer instruction documents (eg for RTGS), submit to Mgr. A&B for review and onward transmission to authorized signatories.
- Prepare payment vouchers after payment is made
- Provide timely tax guidance to employees, obtain information from employees so that timely and appropriate TDS deductions can be made, and if requested, provide employees with Form 16 within 45 days of the end of each quarter.
3. ESI/EPF/TDS/Gratuity payment
- Prepare employee-wise details of salary payable for the month/year and send to Mgr. A&B for further processing of ESI/EPF/TDS/Gratuity payments to Government.
- For new employees, collect Aadhar & PAN details and forward through Mgr. A&B to EPF/ESI Consultant for enrollment in ESI/EPF/Gratuity scheme.
- Prepare payment voucher after Mgr. A&B has made payment
4. Other Accounting Responsibilities
- Maintain and update the computerized books of accounts by recording all cash and bank transactions
- Maintain Bank Book
- Prepare monthly statement showing status of all outstanding advances and follow-up with employees/parties concerned to ensure that advances are settled in time.
- Maintain all financial documents (bills and vouchers, bank reconciliation statement, bank statement, monthly and quarterly project financial reports, salary sheets) in an orderly fashion & present for verification when required
- Prepare the monthly, quarterly, annual and final expenditure vs budget reports of each project/cost centre.
- Prepare monthly Bank Reconciliation Statement, identify and explain differences between balance as per books and bank statements – by project and overall for the Delhi Main Indian Account and the Main FCRA account.
5. Audits and statutory compliances
- Prepare for periodic and annual statutory and donor audits
- Assist Supervisor by preparing a list of amounts received from donors to Mgr. A&B for submission of FCRA quarterly returns.
6. Assets and inventory
- Update Fixed Assets and Inventory registers in a timely manner
B. For The Bodhgaya Hotel School (TBHS) and other Bodhgaya based projects:
- For all Bodhgaya based projects, verify supporting documents for petty cash transactions and make entries in petty cash register.
- For TBHS, prepare monthly GST sheet and send to the Chartered Accountant (CA)
- For TBHS, (a) match bills made with card payment transaction slips to check if payments made are according to bill, and (b) to match card payment transaction slips with bank statements and then enter both bank charges and receipts net of bank charges into Tally.
C. For NCR Projects:
- Review all accounting work, monthly project expenditure reports, and payment sheets for accuracy, rectify errors or get errors rectified by Accountant, and forward to Mgr. A&B for review and approval.
- Guide the Accountant in Delhi to ensure that all accounting done by him is accurate and in accordance with Agragami practice and protocols.
Requirements
- M.Com or related qualification with NGO accounting and procurement experience
- Minimum 10-12 years of working experience preferably in NGO/development sector
- Excellent knowledge of accounting regulations and procedures and hands on experience in using accounting software-Tally ERP 9.
- The candidate should also support in audits and financial compliance.
Compensation & Benefits
- Monthly Salary (CTC): would be between Rs. 40,000 and Rs. 55,000 depending on qualifications, experience and currently salary earned.
Interested candidates are invited to send their applications, along with their resume to agragamijobs@yahoo.com by 12 October 2026. Please indicate salary currently earned.