Position: Coordinator –Administration & Logistics
Employer: CREA
Location: New Delhi, India
Reporting: Organizational Events Lead
Status: Full-time
Joining: Immediate / As soon as possible
Organizational Profile
Founded in 2000, CREA is an international feminist human rights organization based in New Delhi, India. It is one of the few feminist human rights organizations based in the Global South, led by Southern feminists, working at community, national, regional, and international levels. Together with partners from a diverse range of human rights movements and networks, CREA’s work focuses on building feminist leadership, strengthening movements, expanding sexual and reproductive freedoms, promoting rights-based approaches to reducing gender-based violence (GBV), and advancing the human rights of structurally excluded people.
About the Role
CREA is seeking a highly versatile, adaptable, and proactive professional to oversee the day-to-day functioning of its office premises and guest house, and to lead end-to-end administration, facilities management, and event logistics. This is a hands-on, high-ownership role requiring exceptional organizational capability, sound judgment, resilience under pressure, and a strong collaborative team spirit.
We are looking for a dynamic individual who does not work in silos, thrives in a fast-paced environment, and seamlessly balances execution of individual operational tasks with cross-functional teamwork. The ideal candidate must demonstrate high flexibility, willingness to travel when required, and the ability to manage shifting priorities with composure and efficiency while upholding CREA’s feminist values.
Key Responsibilities
The responsibilities of the coordinator –Administration & Logistics will include the following:
I. Facilities, Office Premises & Guest House Management
• Oversee the overall maintenance, cleanliness, security, and smooth day-to-day operations of CREA’s office premises and guest house.
• Proactively identify infrastructure, repair, and facility needs, coordinating with landlords, vendors, and service providers to ensure prompt resolution.
• Supervise, mentor, and guide support staff, including office drivers, cleaning, and housekeeping teams, fostering an inclusive, respectful, and high-performance workplace environment.
• Maintain immaculate, welcoming, and fully equipped office workstations, meeting spaces, common areas, and guest accommodations.
• Manage asset registers, office property, workstations, and equipment maintenance in compliance with organizational policies.
II. Event Management, Meetings & Hospitality
• Lead end-to-end logistical planning and execution for internal meetings, convenings, workshops, organizational events, board meetings, and external conferences.
• Coordinate meeting room setups, audiovisual/IT requirements, catering, hospitality, and participant materials well in advance of scheduled events.
• Manage catering, venue bookings, and hospitality arrangements for staff gatherings, retreats, and special organizational events.
• Work collaboratively across teams to anticipate event needs, trouble-shoot on-ground challenges calmly under tight deadlines, and ensure seamless event delivery.
III. Travel, Visa & Field Logistics Support
• Coordinate comprehensive domestic and international travel logistics for staff, leadership, board members, and external guests, including flights, accommodation, ground transport, and itineraries.
• Research international visa requirements, assemble documentation, and manage visa application processes proactively.
• Demonstrate willingness and flexibility to travel to event venues, field offices, or project sites as required to manage logistics on the ground.
• Track travel bookings, maintain records, set reminders for cancellations or changes, and coordinate travel expense reimbursements in alignment with finance policies.
IV. Administrative Vendor Coordination & Financial Processing
• Review and verify bills, invoices, quotations, and contracts relating to facilities, rent, utilities, IT support, repairs, and administrative vendors prior to finance submission.
• Track administrative advances, petty cash, recurring expenses, and credit card receipts, maintaining meticulously organized records for finance audits.
• Liaise with vendors, service providers, IT support, and the Finance team to ensure timely payments and proper closure of administrative contracts.
• Maintain structured filing systems (both physical and digital) for administrative agreements, property documents, vendor contracts, and compliance records.
V. Teamwork, Organizational Flexibility & Special Tasks
• Act actively as a team player, breaking down functional silos and collaborating open-mindedly with programmatic, finance, HR, and executive leadership teams.
• Individually own and execute standalone tasks and special projects assigned by the supervisor or senior leadership with high accuracy and minimal supervision.
• Demonstrate resilience and adaptability when handling high-pressure situations, urgent operational demands, or shifting schedules across time zones.
• Undertake any other administrative, logistical, or operational responsibilities assigned by the supervisor in line with CREA’s evolving organizational needs.
Qualifications, Experience and Competencies
• Bachelor’s degree in Business Administration, Facilities Management, Hospitality, Development Studies, or a related field; master's degree or professional certifications an advantage.
• At least 5–8 years of hands-on experience in office administration, facilities management, event logistics, or general operations, preferably in civil society, social impact, or non-profit sectors.
• Strong team spirit and collaborative mindset—demonstrated ability to work seamlessly across diverse teams without working in silos.
• High adaptability, flexibility, and emotional resilience under pressure, with proven capability to handle urgent, multi-tasking demands calmly and effectively.
• Proven experience executing individual responsibilities independently while maintaining active communication with supervisor and team members.
• Willingness to travel to event venues, field locations, or regional program sites as required.
• Excellent organizational, coordination, and problem-solving skills with meticulous attention to detail.
• Solid experience managing vendors, reviewing financial invoices/quotations, and tracking administrative budgets.
• Strong interpersonal and communication skills in English (written and verbal); working proficiency in Hindi is desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital communication/scheduling tools.
• Demonstrated alignment with or willingness to engage deeply with CREA’s feminist politics, human rights mission, and values of inclusion and equity.
Guiding Principles
• Diversity: Being inclusive in our work and approaches, ensuring that conversations, dialogues, and priority-setting are led by activists and movements.
• Accessibility: Ensuring that information, communication, spaces, and language are accessible to all without creating barriers.
• Inclusion: Practising a feminist politics of deep inclusion.
What We Offer
CREA offers a dynamic, collaborative, and inclusive working environment grounded in feminist values, continuous learning, and equal opportunity. We seek a colleague who is dependable, adaptable, and eager to work flexibly across functions to support our global mission.
Salary for this position is INR 50,000 per month.
• 20 days annual vacation leave
• 12 public holidays as per CREA holiday list
• 12 days sick/casual leave
• One week winter break at the end of the year
• Mediclaim medical insurance
• Personal accident insurance
Persons with disabilities who identify as women, gender non-conforming, non-binary, and/or trans are strongly encouraged to apply. CREA promotes pluralism and equal opportunity and is committed to diversity in its staffing and to maintaining an environment free of discriminatory employment practices. No individual shall be discriminated against because of their actual or perceived age, caste, class, disability, marital status, religion, sexual orientation, or gender identity.
CREA is committed to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in employment, programmes, communications, and activities. If reasonable accommodations are needed to participate in the application or interview process, please contact reasonable.accommodation@creaworld.org.
How to Apply
Interested candidates who meet the required qualifications and experience should send their CV along with a brief cover letter/letter of motivation, and current and expected salary, to jobs@creaworld.org. Please include “Coordinator –Administration & Logistics – [Your Name]” in the subject line. Only shortlisted candidates will be contacted.
This vacancy is open on a rolling basis and will close as soon as a suitable candidate is identified. Candidates who can join at the earliest are encouraged to apply promptly.
Thank you for your interest in CREA!