Job Description
Position Title : State Program Manager – The Birds and Bees Talk (TBBT) Program
Apply to: hr@amarjyotifoundation.org
Deadline: 31.10.2026
Reporting To: Regional Manager (Programs)
Department: Programme Implementation
Contract Duration: 07 Months from 1st November 2026 (renewable subject to performance and project continuation)
Reporting To: Regional Manager – Programmes
Supervises: Program Officers, Field Staff, Volunteers, and Implementing Partners
Travel Requirement: Extensive travel across districts and schools within the assigned state for program supervision, government engagement, monitoring, quality assurance, and stakeholder coordination.
Level of Contact with Children: Level 2 – Sporadic or occasional contact with children.
Safeguarding Statement:
The position holder shall adhere to and work within the ambit of AJ Foundation's Safeguarding Policy, Child Protection Policy, Prevention of Sexual Exploitation and Abuse (PSEA) Policy, and Gender Equality Policy.
Project Location:
Meghalaya (Only candidates from Meghalaya are eligible to apply)
Position Summary
The Senior Program Officer will be responsible for leading and coordinating the implementation of The Birds and Bees Talk (TBBT) Program at the state level. The role involves overseeing district operations, stakeholder engagement, program delivery, monitoring, reporting, financial oversight, and team capacity building to ensure achievement of program goals and compliance with organizational and donor requirements.
Key Responsibilities
1. Leadership & Team Management
• Supervise and support Program Officers, field staff, volunteers, and implementing partners to achieve program objectives and state targets.
• Conduct regular performance reviews and provide constructive feedback to strengthen team effectiveness.
• Facilitate weekly review meetings to assess progress, address challenges, and share learning across districts.
• Build the capacity of team members in program implementation, monitoring, reporting, documentation, and procurement management responsibilities
2. Government & Stakeholder Engagement
• Develop and maintain strong working relationships with state and district government departments, education authorities, health institutions, and community stakeholders.
• Coordinate with government officials and partner organizations to facilitate smooth implementation of project activities.
• Obtain necessary approvals and permissions for trainings, events, campaigns, and school-based interventions.
• Share quarterly and annual program updates with government stakeholders and partners.
• Identify and develop strategic partnerships with educational institutions, health agencies, civil society organizations, and community networks.
3. Program Planning & Implementation
• Lead the development and execution of state-level work plans, ensuring timely completion of milestones and deliverables.
• Oversee implementation of all project activities in alignment with approved proposals, timelines, and quality standards.
• Oversee and support district teams in identifying and onboarding schools and institutions for program implementation.
• Coordinate teacher training programs and capacity-building initiatives.
• Manage distribution and tracking of educational and program materials.
• Plan and execute promotional campaigns, awareness activities, outreach initiatives, and field events to maximize program reach and impact.
• The position holder shall adhere to AJ Foundation's Safeguarding Policy and Gender Equality Policy and work within their ambit.
4. Monitoring, Evaluation & Reporting
• Conduct regular field visits, monitoring reviews, and spot checks to assess program quality and progress.
• Track implementation against targets and recommend corrective actions where necessary.
• Collect, verify, and analyse program data to support informed decision-making.
• Prepare and submit timely state-level progress reports, implementation updates, success stories, and narrative reports.
• Support documentation of best practices, lessons learned, and program achievements.
• Ensure availability of supporting evidence and validation documents for reporting purposes.
5. Visibility & Brand Management
• Support initiatives that enhance the visibility and impact of the TBBT Program at the state level.
• Promote the value and contribution of Reckitt and Dettol through program activities, events, and stakeholder engagement.
• Coordinate documentation of program achievements, media coverage, and success stories.
• Facilitate recognition of project accomplishments by government departments and other stakeholders.
• Ensure all communication and branding activities comply with organizational and donor guidelines.
Qualifications & Experience
Education
• Master's degree in Public Health, Social Work, Development Studies, Education, Management, or a related field.
Experience
• Minimum 5–7 years of relevant experience including supervisory responsibility. within development, public health, education, or adolescent-focused programs.
• Experience working with government departments, schools, and community-based organizations.
• Proven experience in monitoring, reporting, and budget management.
Skills & Competencies
• Strong leadership, coordination, and team management skills.
• Excellent stakeholder engagement and networking abilities.
• Strong planning, organizational, and problem-solving skills.
• Effective report writing and documentation skills.
• Proficiency in MS Office, data management systems, and digital reporting platforms.
• Ability to manage multiple priorities and work independently in diverse environments.
• Strong communication, facilitation, and interpersonal skills.
Key Performance Indicators (KPIs)
• Achievement of state-level program targets and deliverables.
• Timeliness and quality of implementation across districts.
• Strength and effectiveness of government and stakeholder partnerships.
• Quality and timeliness of reporting and documentation.
• Budget utilization and procurement compliance.
• Team performance, capacity development, and retention.
• Visibility, recognition, and impact of the TBBT Program within the state.