Job ID: 306434

HR cum Admin Officer

Pragati Path Foundation

Location: Varanasi, Uttar Pradesh

Apply by: 25 Nov 2026

Relevant Sectors

Administration, HR, Management, Accounting/Finance

JOB DESCRIPTION
HR cum Admin Officer
1. 2. Designation: HR cum Admin Officer
2. Monthly Salary: 12,000/- (Rupees Twelve Thousand Only)3
3. Leave Benefits: 18 days of annual leave in addition to declared public holidays.
4. Insurance Coverage: Accidental insurance coverage as per organizational provisions.
5. Work Environment: Opportunity to work in a collaborative, inclusive, and gender-sensitive professional environment.
6. Professional Development: Scope for continuous learning, capacity building, and career advancement opportunities.
7. Reporting To: Director Finance, Pragati Path Foundation
8. Place of Posting: Head Office, Shivpur, Varanasi, Uttar Pradesh
9. Educational Qualification and Skills
a. Essential Qualification: Graduate in any discipline from a recognised university.
b. Experience: Freshers may apply. Preference will be given to candidates having 6 months to 1 year of experience in HR, office administration or NGO operations.
c. Computer Skills: Basic working knowledge of MS Word, MS Excel, email and internet.
d. Communication Skills: Ability to communicate in Hindi; basic English reading and writing skills are desirable.
e. Other Skills: Basic record keeping, file management, coordination, time management and willingness to learn.
10. Roles and Responsibilities
A. Human Resource (HR) Management
1. Maintain employee records, personal files, appointment letters, joining documents and other HR-related records.
2. Maintain staff attendance registers and monthly attendance summaries.
3. Maintain records of staff leave applications, leave balances and approvals.
4. Assist in preparing appointment letters, office orders, staff notices and other routine HR documents.
5. Maintain records of staff joining, resignation, handover and exit formalities.
6. Assist in collecting monthly attendance and leave information for salary processing.
7. Coordinate with project managers and coordinators regarding staff attendance, leave and HR-related matters.
8. Maintain records of staff meetings, training and orientation programmes.
B. Office Administration
1. Maintain office files, registers, stationery records and other administrative documents.
2. Monitor office supplies and inform the reporting authority when replenishment is required.
3. Assist in maintaining office cleanliness, basic facilities and proper use of office equipment.
4. Maintain records of incoming and outgoing letters, courier, emails and official correspondence, as assigned.
5. Coordinate routine office requirements with project offices and the head office.
6. Assist in arranging meetings, preparing attendance sheets and recording meeting minutes.
7. Maintain records of office assets, equipment and other items issued to staff.
8. Assist in travel arrangements, logistics and other administrative requirements of the organisation.
C. Attendance and Office Discipline
1. Ensure that attendance registers are maintained properly and staff sign in and sign out as required.
2. Compile monthly attendance and leave statements for review by the reporting authority.
3. Bring cases of irregular attendance, unexplained absence or repeated late coming to the attention of the concerned authority.
4. Communicate approved office timings, holidays and administrative instructions to staff.
5. Maintain records of approved field visits, official tours and duty-related movements, where applicable.
D. HR Documentation and Compliance Support
1. Maintain updated employee documentation and ensure that records are properly filed and accessible to authorised personnel.
2. Assist in maintaining records of applicable HR policies, office orders and staff instructions.
3. Support the collection and organisation of documents required for audits, reviews and organisational assessments.
4. Maintain confidentiality of employee personal information and official records.
5. Inform the reporting authority about pending HR documents, incomplete records and administrative issues.
E. Coordination and Other Duties
1. Coordinate with the Director Finance, Director and project teams regarding routine HR and administrative matters.
2. Submit periodic attendance summaries and administrative updates as required.
3. Assist in implementing approved HR and office administration procedures.
4. Perform other related duties assigned by the reporting authority in the interest of the organisation.
7. Reporting and Approval
The HR cum Admin Officer shall report directly to the Director Finance, Pragati Path Foundation, and coordinate with the Director, project managers, project coordinators and other staff as required.
The officer shall be responsible for maintaining records, preparing routine documents and submitting administrative information for review. All appointments, salary changes, leave approvals beyond delegated authority, disciplinary actions, staff termination and other major HR decisions shall require approval from the competent authority as per organisational policy.
The officer shall not independently make financial commitments, change employment terms or issue binding HR decisions without proper authorisation.
8. Performance Review
Performance shall be reviewed periodically on the basis of the following indicators:
1. Accuracy and completeness of employee records and HR files.
2. Timely preparation of attendance, leave and monthly staff summaries.
3. Proper maintenance of office registers, assets and administrative records.
4. Timely completion of assigned HR and administrative documentation.
5. Coordination with staff and project offices.
6. Confidentiality and proper handling of employee information.
7. Compliance with approved office procedures and timely reporting of administrative issues.

Application Process: Eligible candidates are requested to submit their updated CV to pragatipath.org@gmail.com on or before 25 November 2026. Only shortlisted candidates will be contacted for the further selection process.

For any query, please contact: 9389220813

Pragati Path Foundation
Varanasi, Uttar Pradesh

Job Email ID:

pragatipath.org(at)gmail.com