REQUEST FOR QUOTATION (RFQ)
Nukkad Natak and Cultural Awareness Activities
Date of Issue: 26th October 2026
Last Date for Submission: 5th November 2026
About the Organization
Mamta Health Institute for Mother and Child (Mamta-HIMC) is a not-for-profit institution registered under the Societies Registration Act, 1956. Established in 1990, the organization works in public health, maternal and child health and nutrition, adolescent health, sexual and reproductive health, communicable diseases, and non-communicable diseases Website: http://mamta-himc.in/home/ .
Objective and Scope of Work
Mamta-HIMC invites quotations from experienced agencies, organizations, and vendors to conduct approximately 20 cultural and awareness performances per district across 22 districts under the PARI (Paryavaran Rakshan Initiative) Campaign of the JAGRITI Project.
The proposed activities include Street Plays (Nukkad Natak) in Assam, Bihar, Delhi, Jharkhand, Maharashtra, and Rajasthan; Folk Songs in Himachal Pradesh; Dalkhai Performances in Odisha; and Magic Shows in Uttar Pradesh. The campaign will focus on three key environmental messages:
- Reducing household smoke caused by cooking with firewood, coal, and dry cow dung.
- Reducing the use of single-use plastics.
- Promoting segregation of household waste into dry and wet waste.
Locations Covered
- Assam: Darrang
- Bihar: Jamui, Khagaria, Sitamarhi
- Delhi: East Delhi
- Himachal Pradesh: Chamba, Mandi, Shimla
- Jharkhand: Sahibganj
- Maharashtra: Nagpur, Gadchiroli
- Odisha: Balangir, Khordha, Bargarh, Kalahandi
- Rajasthan: Dholpur, Hanumangarh
- Uttar Pradesh: Varanasi, Kaushambi, Chitrakoot, Bahraich, Fatehpur
Key Deliverables
- Content Development: Develop culturally appropriate performance scripts in relevant local languages, aligned with the campaign's environmental messages. Content must be approved by the project team before implementation.
- Community Engagement: Include interactive activities and question-and-answer sessions to encourage participation and reinforce campaign messages. Symbolic rewards may be provided as agreed with the project team.
- Qualified Performers: Deploy trained and experienced artists capable of effectively engaging local communities.
- Logistics and Equipment: Arrange performers, speakers, microphones, and other necessary equipment for each performance.
- Documentation and Reporting: Maintain event-wise records, including date, location, attendance, photographs, videos, and feedback. Submit a consolidated report upon completion of the campaign.
Terms and Conditions
- Approval: All activities, schedules, and locations must be approved by the Mamta-HIMC project team. Changes require prior approval.
- Payment: Payments will be made in mutually agreed instalments, subject to verification of deliverables and submission of original invoices and supporting documents.
- Taxes: Applicable tax deductions will be made as per Government of India rules.
- Confidentiality: Project materials, photographs, videos, and other content must remain confidential and cannot be reused without prior written approval.
- Equipment and Team: The vendor is responsible for its team and the proper functioning and maintenance of equipment, including speakers and microphones.
- Separate Quotations: Submit state-wise and activity-wise quotations with a clear breakdown of performance costs, travel, logistics, and additional charges.
- GST: Quotations must be submitted on official letterhead and be inclusive of GST. Quotations not meeting this requirement may not be considered.
- Sub-vendors: All applicable sub-vendor payments must be cleared before submission of final bills and supporting documents.
Application Process and Submission
Interested agencies, organizations, and individuals must submit a proposal containing:
- Organizational profile and relevant experience/portfolio.
- Proposed implementation approach, team details, and timeline.
- State-wise and activity-wise financial quotation, including GST, travel, and logistics.
- PoSH compliance status and details of the Internal Complaints Committee (ICC), where applicable. If an ICC has not been constituted, explain the reason or applicable exemption.
Deadline: 5 November 2026
Email Subject: “Quotation for Nukkad Natak – PARI Campaign (State: [Name of State])”
Submit technical and financial proposals by email in soft copy. Quotations must be prepared separately for each state and activity. Local vendors are encouraged to apply. Incomplete or late applications may not be considered. Only shortlisted applicants will be contacted.
Other Conditions and Confidentiality
Mamta-HIMC reserves the right to accept or reject any or all quotations, wholly or partly, without assigning a reason. The organization may invite the top three shortlisted vendors for discussion, negotiate in accordance with organizational and donor policies, and request additional information or clarification. Mamta-HIMC will not be legally bound by an award notice until a formal agreement is signed with the selected vendor. Further details will be shared with shortlisted agencies.
Mamta-HIMC will take reasonable measures to protect applicants' confidential information and proposal details and will not disclose them outside the organization except as required by law. Submitted confidential information, ideas, and concepts will be handled in accordance with applicable organizational policies.
We invite eligible vendors to submit their quotations within the stipulated deadline and contribute to the successful implementation of the PARI Campaign under the JAGRITI Project.