RFP - Hotel Selection For Training Of Sub National Verification (SNV)

  RFP Number: TCIF/SNV/GF/2024-27

Dates of Training & Booking of Rooms

• Single/Double Occupancy Rooms: as mentioned in the table, on actual basis.
• Complimentary suite: One suite for the Director and senior authorities of TCIF.
• Complimentary deluxe rooms: Two deluxe rooms complimentary for senior government officials.
• Complimentary conference hall: With desired cluster seating on complimentary basis, on the dates as mentioned above in the table
• Conference attendees: As mentioned above in the table.  

1. Rooms Standard: Well-appointed standard accommodation amenities inclusive of facilities like air conditioning, 24-hour hot and cold-water facility and power supply, cleaned pressed bed sheet, bath towel, hand towel, soaps, shampoo, conditioner, moisturizer, mineral water bottles, iron, hair dryer, wardrobe, locker and stand, and all other daily amenities in each room, each day to each occupant.
2. Check-in time - on or after 11:00 am and Check-out time from the hotel -before 2:00 noon.
3. Meals: Buffet Breakfast, Lunch & Dinner in Restaurants (veg. and non- veg as applicable to all guests of hotel)
4. Networking Dinner: Evening networking dinner with juices, soft drinks & snacks, (if required).
5. AMT-PMT: Two services of tea/coffee with cookies and snacks during the conference with alterations; Mineral water bottle to each participant during conference.
6. Stage/Dias: Arrangement of Stage, LCD Projector with Screen, white board/flip charts, markers, collar mike / Cordless mike, Writing Pads & Pen, Toffees/Mints to be provided by the hotel for the Conference Hall.
7. Local Transport: Half day field visit by AC Deluxe Bus and Innova or equivalent vehicles to Primary Health Centre/Community Health Centre within the District.
8. Pick up and drop: Airport & Hotel for Guests.
9. Support staff: Two dedicated hotel staff to support during the event days.

1. 50% payment would be made by TCI Foundation as advance.
2. Billing for the program to be done on “Bill to Company” basis and balance payment will be released within 7 days of completion of the event and on submission of GST Bill.
3. The GST bills raised by the Hotel shall clearly mention the billing components (basic tariff, taxes etc) Check-in, and Check-out details of guest(s).
4. Billing: TCI Foundation, Gurugram-122001  

1. Availability of minimum required rooms (mixed category accommodating all participants) and conference hall is a non-negotiable condition to qualify in the technical bid. Non-availability of minimum number of rooms and conference hall disqualifies the hotel in the technical evaluation process.
2. TCI Foundation will pay only for the boarding and lodging for the participants on APAI basis (inclusive of breakfast, lunch, dinner and all taxes). Any personal expense of participants would be borne by the individuals only and to be collected directly by the Hotel/Resort.
3. Regular updates on room requirements will be provided to the contact person of the Hotel by TCI Foundation in advance to avoid retention charges
4. Separately mention of rates for the charges for extra breakfast, lunch & dinner for non- residential participants.
5. Complimentary use of facilities in Hotel like Gym, Swimming Pool etc. should be provided as complimentary services.
6. The Hotel accommodation will have facility to provide first aid and doctor on call facility for medical emergencies.
7. The selected hotel may be empaneled with TCI Foundation for conducting residential training and meeting programs within the country till 31^st March 2027.