Child in Need Institute (CINI)
Urgent Vacancy
Position Details
Particulars :Details
Position :HR & Admin Associate
Place of Work :Kolkata
Reporting To: Accounts & Admin Executive in coordination with Asst. Director, Kolkata Unit
Department: Human Resources & Administration
No. of Vacancies: 1 (One)
Project/Programme: Establishment
Contractual Period :1 year, with prospects of extension based on performance and organizational requirements
Consolidated Remuneration: Rs. 35000.00 to 40000.00 per month
About CINI
Child in Need Institute (CINI) is a leading Indian NGO with over 52 years of impact since 1974. Our mission is to ensure that every child and adolescent enjoys their rights to health, nutrition, education, protection, and participation by building responsive communities and accountable duty bearers. For over five decades, CINI has been a pioneer in community-based development, influencing policy and creating sustainable impact across India. Today, CINI reaches over 10 million vulnerable people across rural and urban communities in West Bengal, Jharkhand, Odisha, Assam, Tripura, Madhya Pradesh, and Bihar. Our efforts have earned widespread recognition over the years. Most recently, CINI has been honoured with the Most Impactful NGO of the Year – 2025 in Healthcare at the Indian CSR Awards 2025, adding to a long list of accolades. Among the most distinguished is the National Award for Child Welfare, conferred twice by the President of India in 1985 and 2004. These honours reflect CINI’s enduring commitment to ensuring equitable access to health, nutrition, education, and protection for vulnerable communities.
CINI is looking for passionate and committed individuals who are driven to make a meaningful difference in the lives of underprivileged children and communities.
Job Description
A. Recruitment and Selection
• Assist in publishing job advertisements and circulating vacancy announcements.
• Coordinate the collection and screening of applications.
• Schedule interviews and coordinate with interview panels.
• Maintain recruitment records and documentation.
• Assist in preparing offer letters, appointment letters and employment contracts.
B. Employee Onboarding and Separation
• Coordinate joining formalities for new employees, consultants, interns and volunteers.
• Collect and verify required joining documents.
• Ensure completion of employee information forms, declarations, Non-Disclosure Agreements (NDAs) and other mandatory documents.
• Maintain employee personal files in both physical and digital formats.
• Assist in exit formalities, resignation documentation, clearance procedures and Full and Final Settlement.
C. Attendance and Leave Management
• Maintain and monitor employee attendance records.
• Track leave applications, balances and approvals.
• Prepare monthly attendance and leave reports.
• Monitor late attendance, absence and other attendance-related matters as per HR policy.
• Coordinate with respective departments for attendance regularisation.
D. Payroll and Salary Administration
• Coordinate monthly payroll inputs, including attendance, leave, new joiners, resignations and salary revisions.
• Assist in maintaining updated employee salary structures and payroll records.
• Coordinate with the Finance Department for timely salary processing.
• Assist in maintaining records relating to EPF, ESI, Professional Tax, TDS and other applicable statutory deductions.
• Maintain employee records relating to salary advances, reimbursements and other payroll-related matters.
E. Statutory Compliance and Documentation
• Assist in maintaining employee records in compliance with applicable labour laws and organisational policies.
• Maintain records relating to EPF, ESI, Professional Tax, gratuity, bonus and other applicable statutory requirements.
• Assist in preparing documentation for statutory inspections, audits and compliance reviews.
• Track expiry and renewal of employment contracts and other HR-related documents.
• Ensure proper maintenance and confidentiality of employee records.
F. HRMS and Employee Database
• Maintain and regularly update the Human Resource Management System (HRMS).
• Ensure accurate entry of employee personal, professional and employment-related information.
• Maintain digital employee files and scanned documents.
• Prepare employee databases, staff lists, organisational charts and HR reports.
• Ensure proper data backup, record management and confidentiality.
G. Employee Engagement and HR Support
• Assist in organising staff meetings, orientation programmes, training and employee engagement activities.
• Coordinate communication of HR circulars, policies and announcements.
• Support the implementation of HR policies and procedures.
• Respond to routine employee queries and escalate sensitive matters to the reporting authority.
• Assist in maintaining records of performance appraisals, training and staff development.
H. General HR Administration
• Maintain proper documentation of appointment letters, employment/engagement contracts, contract extension letters, increment letters, transfer orders and other HR correspondence.
• Coordinate with different departments regarding HR-related requirements.
• Prepare periodic HR reports and management information.
• Perform other HR and administrative duties assigned by the reporting authority.
I. Administrative, Logistics and Travel Coordination
• Coordinate official travel arrangements for employees, including train and air ticket bookings through empanelled vendors.
• Coordinate visa formalities and required travel documentation for international travel.
• Arrange accommodation, local transportation and other travel-related logistics as per organisational policy.
• Maintain travel requests, approvals, booking confirmations, tickets and supporting documents.
• Coordinate vehicle requirements for official meetings, field visits, workshops and other organisational activities.
• Maintain vehicle movement registers, travel schedules and related records.
• Coordinate logistics for meetings, workshops, training programmes, conferences and organisational events.
• Arrange venues, food, accommodation, transportation and other necessary facilities for official programmes.
• Ensure timely availability of required logistics and supplies for field-level and office activities.
Eligibility Criteria
A. Educational Qualification
• Graduate in Human Resource Management, Business Administration, Commerce or any relevant discipline.
• A Diploma or Certificate in Human Resource Management/Personnel Management will be an added advantage.
B. Professional Experience
• Minimum 1–3 years of relevant experience in HR and personnel administration will be preferred.
• Experience in an NGO, non-profit organisation or development sector will be an added advantage.
• Fresh graduates with relevant HR training and good computer skills may also apply.
C. Technical Knowledge
• Basic knowledge of HR policies, employment contracts and applicable labour laws.
• Familiarity with EPF, ESI, Professional Tax, payroll processing and statutory documentation.
• Working knowledge of MS Office, particularly MS Excel and Word.
• Experience in HRMS or employee database management will be an added advantage.
D. Essential Skills
• Good written and verbal communication skills.
• Strong documentation, coordination and organisational skills.
• Accuracy in maintaining employee and payroll records.
• Ability to maintain confidentiality of employee information.
• Good interpersonal skills and the ability to work effectively in a team.
E. Language Proficiency
• Fluency in Bengali and working knowledge of English.
• Knowledge of Hindi will be an added advantage.
How to Apply
Interested candidates meeting the above eligibility criteria are requested to submit their updated CV on or before 18th November 2026 by email to jobs@cinindia.org, with the subject line:
Application for the Post of HR & Admin Associate
Equal Opportunity Statement
CINI is an equal opportunity employer. Applications are welcome from eligible candidates irrespective of gender, religion, caste, disability or social background.
CINI is committed to maintaining a safe and inclusive working environment and adheres to its Child Protection Policy, Prevention of Sexual Harassment (POSH) Policy and other applicable organisational policies.
For more information about Child in Need Institute (CINI), please visit:
CINI Official Website: www.cini-india.org