Vacancy Announcement
Project Finance Manager
Position Title: Project Finance and HR Manager
Division / Function: HR & FIN
Location: Moreh, Manipur
Department: HR & FIN
Written By: Project Director
Administrative Reporting to: Project Director
(Please provide position title/role)
Approved by: HR Director and Finance Director
Functional Reporting to: (Please provide position title/role): HR Director and Finance Director
Background
MSF-India is an international, independent medical humanitarian organisation. We help people worldwide where the need is greatest, delivering emergency medical aid to those affected by conflict, epidemics, disasters, or exclusion from health care.
MSF was founded in 1971 by a group of journalists and doctors. Today, we are a worldwide movement of more than 63,000 people, implementing and managing medical projects in close to 72 countries worldwide.
We are guided by the principles of independence, neutrality and impartiality, as described in the MSF Charter. We implement our medical programs in areas where no health or sanitary systems exist, or where health structures are overwhelmed by the needs of populations. For 50 years, we have been providing medical assistance irrespective of race, religion, gender or political affiliation. We observe neutrality in situations of conflict, and impartiality in the name of medical ethics. To ensure our independence, the majority of our funding is provided by private donations from members of the public. Additional funding may come from foundations, governments and international institutions.
We are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics.
1. MAIN PURPOSE:
Planning, coordinating and implementing HR, Admin and Financial activities and policies in the project according to legal obligations and MSFI protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the project and to realize the HR capacity required to achieve project objectives.
2. ACCOUNTABILITIES:
• In close coordination with the Project Director and HR Director and Finance Director, calculating, analysing and monitoring the project's HR and Financial operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and proper allocation of funds according to funding contracts. Proposing corrective actions when required.
• Planning, supervising and ensuring the implementation of, in close coordination with the HR Director, the associated processes (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff in order to ensure both the sizing and the amount of knowledge required. Supporting the project line managers in said processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and MSFI commitment.
• Advising on set-up and updating the project's organizational chart and job descriptions and assisting the Project Director, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities
• Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labour laws. Archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. In close collaboration with the Project Director and HR Director, looking for the best options to avoid and/or solve possible labour conflicts in the project
• Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments. Under supervision of the HR Director, ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites
• In close collaboration with the Project Director and HR Director, implementing the administrative procedures of any Memorandum of Understanding (MoU) in force between local partners (e.g. Ministry of Health, etc.) and MSFI.
• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSFI guidelines and rules, and using the respective software in place. Ensuring and controlling the monthly and yearly accountancy closure and all HR, Administrative and Financial reporting of the Project (Homère and accounting software monthly closure, sitreps, etc.)
• Being responsible for all movements and/or accommodation of staff in the Project.
3. Job Accountabilities-Field Focus:
Administration:
• Guarantees the respect of the administrative rules and MSFI policies by all the project staff
• To look after the administration and management of office in consultation with Project Director.
• Communicate information regarding any specific leaves of the staff.
• Plans the holidays of the employees and ensures their follow up.
• Ensures the administrative part of staff’s movements (accommodation, mission orders, living conditions for mobilized staff) according to the mission internal rules.
• Organizes the stay of the visitors (including flight tickets and airport pick up/drop).
• Prepares all correspondence with local authorities (i.e. tax offices, ministry of labour)
• Travel within Manipur to visit sites/sub offices (Morei, Karong and Imphal)
HR Management:
• Updates organization charts on monthly basis, and disseminates it with all the managers in the project.
• Ensures all positions in the project are defined has job descriptions and support managers and supervisors in drafting of the job descriptions and their regular revision in accordance to IRFFG.
• Ensure implementation of Performance Management Framework: provide explanation and guidance in conducting evaluation/performance assessment/performance development plan. Ensure that the Performance Management cycle is followed according to schedule.
• Organizes and possibly leads regular staff meetings.
• Focal Person of all the learning and development acivities as such: trainings and workshops at the project location; SANOU, CoC, RB, etc. Assist all the staff in trainings and development upon requests (either by supervisor or individual).
• Communicates with Project Director promptly on any brewing dissent or dissatisfaction among team members and address it in consultation with Project Director.
• Ensures that payroll for the Project is properly prepared and calculated.
• Carry out Homere quality check for the project with the help of HR Assistant, including Reporting, Filling & Record Keeping
• Ensure an efficient filing system (physical and electronic files) of all administrative files at Project level, granting strict confidentiality of employees’ personal files and other administrative private documents.
Recruitment and Induction of new employee:
• Supervise the recruitment process at the project level, in close cooperation with Project Diector and HR Assistant.
• Ensure preparation & issuance of offer letter, contract letter or any other letter of correspondence from HR Assistant in the project. Point person for induction and to explain benefits & regulations to new Employees
• Ensure proper induction and breifing on HR related matters to newly recruited staff with HR assistant.
Disciplinary Measures :
• Lead, guide and support in disciplinary cases in consultation with PC;
• Prepare all the documents related to disciplinary cases and ensuraing complaince and accordance with MSFI IR, with advice/guide from Deputy HRCo and HR Director.
• Lead the L&D of the project in cooperation with the Learning Development Manager in Coordination.
• Brief incoming international staff and relocated staff on the HR procedures, policies and systems.
Financial Management:
• In collaboration with Finance Assistant, provide any required support or other tasks related to finance issues as in the project location such as back up when the finance staff is on leave.
• Ensure that all bookkeeping reports are sent to coordination office in Delhi and deadlines are respected (hard copies and export files).
• To ensure the accuracy and completeness of the monthly accounting reports and the year end accounting report to the Finance Director.
• Provide PC all needed information related to finance during budget preparation process (AP, MYR, ad hoc) such as, revised rent payments, and others.
• Prepare project monthly money request and submit Project Money Request as deadline
• Monitor project cash-flow on a regular basis and ensure sufficient funds are available for project activities
• Monitor expenditures and their appropriateness in line with the projects’ budgets and report deviations to the Project Director/Finance Director.
• Liaison with Banks.
• Brief newly arrived international and relocated on finance as required in the projects
• Undertake project visits to Karong and Imphal as required to provide guidance/assistance to project site on financial issues
• Others · Any other task assigned by Line manager/s
4. Other Indicative Requirements:
(State the minimum acceptable proficiency for this job. Do not state incumbent-specific information)
Educational Qualifications & Functional / Technical Skills:
• Essential: degree in HR and/or Finance, management (business, HR) or administration.
• Essential Computer literacy (word, excel, internet)
• Desirable Finance (MSF) Software or willingness to learn
Relevant Experience (Type of experience and minimum number of years):
• Essential, working experience of at least two years in relevant and same jobs.
• Desirable working experience with MSFI or other NGOs, in developing countries.
Other requirements (Behavioral, Language, Certifications etc.): Essential, mission working language: English and local language
Competencies :
• People Management and Development L2
• Commitment to MSFI Principles L2
• Behavioural Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3
We offer:
• Salary Gross INR 95,900 /- per month (non-negotiable).
• 30 days annual leave; 12 days paid leave as per specified list of holidays
• 13th month salary benefits
• Accidental insurance cover for employee
• Contributions made for statutory benefit programs such as Provident Fund
• MSFI provides medical reimbursement for employees and their dependents as per MSFI’s health care policy
• A stimulating, professional environment in an international organization
HOW TO APPLY :
Please clearly state which position you are applying for and send CV, letter of motivation and relevant education credentials (Applications without these will be rejected) to apply for this position (with phone number) no later than 24 April 2026 to india-admin-transit@oca.msf.org
Due to high volume of applicants, only short-listed candidates will be contacted.
Note: MSFI values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. We do not use any external recruitment consultants.