Job Description
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Job title
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Admin & Accounts Officer
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Grade
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6
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Location
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Lucknow, Uttar Pradesh
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Reporting to
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State Programme Director
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No. of Positions
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1
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Contract Duration
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Three years
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About WaterAid India:
Jal Seva Charitable Foundation (JSCF) is registered in India as a not-for-profit company under Chapter 8 of the Companies Act, 2013. JSCF, is an associate member of the WaterAid federation and uses the brand name ‘WaterAid’ in India.
WaterAid India seeks to improve the quality of life of 5,000,000 households – with a special emphasis on the vulnerable by 2029 through the provision of climate-resilient and sustainable WASH services via demonstration, institution strengthening, and the effective utilization of public resources. We work in rural and urban areas and seek to deepen our presence in states we operate in and to work in small towns. Thanks to our amazing supporters, we have reached millions of people with these three essentials – clean water, decent toilets, and good hygiene – enabling communities to unlock their potential to break free from the cycle of poverty and to change lives for good.
We will not stop. Not until clean water, decent toilets and good hygiene are a normal part of everyday life for everyone, everywhere.
WaterAid India’s (WAI) country office is based in New Delhi with State Offices in Bengaluru, Bhopal, Bhubaneswar, Hyderabad, Lucknow, Patna and Raipur. We currently have a presence in ten states in the country.
WAI’s Programme focus in the next five years is on ensuring access to safe and assured drinking water in the households, as well as safely managed sanitation at both the household and habitation level. Further, we seek to ensure that anganwadi’s, schools and health care facilities have adequate and appropriate water, sanitation and hygiene infrastructure. Finally, we seek to create integrated water and sanitation solutions in small towns. In all of these efforts, ensuring climate resilience of infrastructure and systems is critical. We seek to do this through demonstration and the provision of technical and knowledge support to governments at all levels who can facilitate adoption on scale. Implementation is primarily through our own field teams. Further details about WAI can be accessed at https://www.wateraid.org/in/
Roles & Responsibility: -
The Admin Officer will provide critical support in day-to-day office administration, basic accounting, and HR processes in the State & District Office, which includes all logistics, travel, procurement, records and data base maintenance of accounts, verification of expenses, generation of management reports from accounts package, and support for finance MIS and files
Roles & Responsibilities:
Admin & Procurement
- Directly manage or oversee all administration and logistics work including travel, Hotel booking, conference/workshop / meetings.
- Responsible for contracts and agreements related to procurement, AMC, Travel, Office boy, House Keeping, individual assignment contracts and other services
- Responsible for office supplies, and maintaining adequate stock of consumables and printing stationery
- Responsible for all procurement, while ensuring that procurement procedures are adhered to, and related documentation is in place
- Supervision of the service providers and ensuring proper quality of work & Materials.
- Oversee housekeeping and hospitality
- Maintain and update supplier related records and documents in administration and finance files
- Responsible for maintenance and monitoring of stock register including assets.
- Asset management Planning & Budgeting
Accounting
- Perform data entry in Tally software for day-to-day transactions.
- Maintain, scan, and file vouchers and other financial documents as per accounting procedures.
- Print vouchers and ensure proper signatures and documentation.
- Coordinate with the finance team to ensure timely data sharing and support for audits.
- Assist in petty cash management and maintaining expense records
- Responsible for Monthly Bank reconciliation statement
- Liaison with bank
Human Resource
- Assist in the recruitment process
- Support onboarding of new staff and coordinate induction processes •Maintain up-to-date employee records, leave and attendance tracking.
- Assist with monthly payroll input and support employee welfare activities
- Coordinate employee documentation for contracts, IDs, insurance, etc
Eligibility and Qualifications:
Qualification/Experience:
- Graduation or post-graduation in Commerce, or a business management degree from a reputed university/institute
- Between 7 to 12 years of relevant work experience in similar organizational/functional context.
Skills, Aptitude and Attitude:
- IT literate and have good knowledge of Excel, Word & Power point (MS Office in general)
- Experience of using accounting packages and spread sheets
- Fluency in spoken and written English and Hindi
- Good interpersonal and communication skills
- A self-starter, able to work independently
- Flexibility in a fast-changing working environment
- Ability to respond to deadlines, set priorities, and work in a focused manner
- Knowledge of TALLY accounting system would be an added advantage
WaterAid India (Jal Seva Charitable Foundation) is an equal opportunity employer, committed to fostering a diverse, inclusive and respectful workplace. All recruitment decisions are made purely based on merit, qualifications and alignment with the role and organizational values - without discrimination on the basis of caste, religion, gender, sexual orientation, age, disability or any other status protected under Indian law.
All hiring is conducted directly by our internal team and via official communication channels, and we do not authorize any third party, individual, agency or external consultant to act on our behalf in any capacity related to recruitment. We do not charge any fees at any stage of the recruitment process including application, interview, selection or onboarding. Any communication claiming to offer employment with WaterAid India in exchange for money or through unauthorized channels should be considered fraudulent. WaterAid India will not be responsible for any loss or damage incurred by responding to such unofficial communication.
WaterAid India (Jal Seva Charitable Foundation) is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. WaterAid India expects all staff, volunteers, vendors and anyone representing WaterAid to share this commitment through our code of conduct and the Safeguarding policy.
If you come across any suspicious recruitment posts in our name on social media pages or WhatsApp groups or receive such emails, calls, or messages on any medium, please verify them by writing to us at waindiahr@wateraid.org. We reserve the right to initiate legal action against individuals or entities misrepresenting the organization or engaging in recruitment-related fraud.