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Job Description
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Employment type
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Full time
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Position
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Associate – Finance & Administration
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Reports to
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Project Manager / Sr. Project Manager
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Location
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Jaipur
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Travel
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Yes
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No of Position
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01
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SUMMARY
The main purpose of this post is to provide day-to-day support for Finance and Admin department of the organisation for funded projects as per the objects of the Trust for the benefit of the underprivileged, destitute, victims of calamities and disasters, which include humanitarian relief & rehabilitation, provision of medical relief and aid during disaster, health care programs for strengthening services in education, health, human welfare.
You will be required to process all procurement, records for internal and external compliance which include PF, ESIC, Shop & Establishment. In addition to this keep record of staff, staff attendance and leave balance.
JOB DESCRIPTION OF THE POSITION
Main areas of responsibilities will include but not be limited to:
- Maintain records for Shop & Establishment
- Developing vendor data base
- Seeking quotations, making comparatives for all procurements
- Preparation of purchase orders for all procurements
- Reconciling vendor accounts and receivable accounts from Purchase Order
- Credit control and monitoring each payment with purchase order
- Provide procurement and leave information to different departments • Assisting preparation of statutory financial accounts for audit
- Assist in filing GST& PT Returns.
- Booking of Invoices, reimbursement etc and releasing payments
- Must be able to analyze discrepancies and identify the root cause
Finance:
- Compile and prepare field account statement.
- Maintain Cash Book
- Preparation of necessary vouchers depending on the nature of the transaction
- Reconciling accounts by project
- Assisting preparation of statutory financial accounts for donor audit
- Analyze financial discrepancies, investigate variances, and identify root causes, recommending corrective actions where required.
- Track expenses against budgets and prepare expense projections for effective financial planning and control.
REQUIRED QUALIFICATIONS
Essential Qualifications
- Minimum Bachelors Degree in Commerce.
- Specialisation, honours, diploma in finance/accounts related field will be a plus
- Experience as a finance and accounts assistant for 5-6 years
- Experience of working as accounts assistant with not for profit organisation
- Working knowledge of Tally ERP 9 and Excel
Desirable
- Prior experience of working on Procurement processes
- Competency in Microsoft applications including Word, Excel and Outlook. Organizational, verbal, and written communication skills a must
- Ability to multi-task will be an asset
- Confidentiality and integrity
- Strong organisational skills including proven ability to prioritise and work to deadlines
- Good interpersonal and communication skills
- Ability to work on own initiative and as part of a team
- IT skills including a self-sufficiency using a range of software packages.
Please send your resume to americaresindia@americares.org within one month from the date of advertisement. Please mention your current and expected salary in your resume.
It is necessary to mention the post title in subject line while applying. Selected candidates will be required to join within one month of selection. Only short-listed candidates will be notified.
Why Work with Americares India
We foster a supportive and inclusive environment through the following initiatives:
- Employee Wellbeing: We offer mental health and wellness programs, including physical and virtual meetups, to promote inclusivity and connection.
- Employee Voice: Launching this year, we are committed to reshaping our employee policies to ensure they remain balanced and centered on the needs of our team.
- Goal setting and Reviews: We support your career growth through clear goal-setting and regular performance reviews to help you reflect on your progress.
- Competitive Compensation: We believe in fair and competitive salaries that align with your responsibilities and contributions.
- Comprehensive Leave Policy: Our leave policy combines public holidays, paid leave, casual leave and other leaves encouraging a healthy work-life balance.
About Americares
Americares India Foundation (AIF) is a health-focused Indian non-government organization operating since 2006. Our mission is to help people and communities in India access health in times of disasters and every day. Health is both essential and a human right. With good health, they can attend school, be
productive at work, care for their families and contribute to strong communities. Poor health puts all those opportunities at risk. Our life saving health interventions consist of Humanitarian Program, Medicine Security and Health Services. Our humanitarian programs have responded to over 80 major emergencies across India and has a footprint in 21 states. Our health services program operates mobile health clinics, community centered non communicable diseases program, school health program, transforming over 300 primary health centers into Ayushman Bharat Health & Wellness Centre program of MoH and a antimicrobial stewardship and infection prevention and control program in all public health facilities of Goa. We have a programmatic presence in 12 states with office in Mumbai, Bengaluru, Goa and field offices in Madurai, Villupuram and Erode. AIF has a team of over 240 professionals passionate about advancing our mission.
Equal Opportunity:
Americares India is proud to be an equal opportunity workplace. Our policies and practices relating to recruitment, employment, promotion, and retirement are based solely on merit, regardless of caste, community, gender, race, color, religion, ancestry, sexual orientation, gender identity, gender expression, mental or physical disability or any other basis protected by law. Americares India will not tolerate discrimination or harassment based on any of these characteristics.
If you have a disability or special need that requires accommodation, please let us know during the recruiting process.
Our core values:
- We create global community, treating people as they want to be treated.
- We respond effectively and responsibly, putting plans into practice.
- We embed ethics and equity in our work and workplace.
- We are better together; partnership is at our core.
- We ask and listen, to create sustainable solutions for a healthier tomorrow.
- We commit to quality, growing and improving to ensure individuals and communities thrive