Senior Coordinator, Finance

Jan Sahas, established in 2014, is a non-profit organization rooted in strong grassroots expertise and systems change. Our vision is dignity and equality for all. We work to eliminate sexual violence and forced labour with a focus on India’s most excluded social groups through a comprehensive approach of prevention, response, rehabilitation and systemic reform. We currently operate three core programs – Migrants Resilience Collaborative, Prevention of Violence Against Women and Children, and Grassroots Resilience Institute in partnership with a network of other community-based organisations. Over the past two decades, Jan Sahas has worked on issues such as manual scavenging, livelihoods, mental health, early childhood care, and education, which continues under the core themes. We are present across 13 states and 94 districts in India, reaching over 6 million of India’s most excluded social groups through our programs. To read more about our programs,clickhere.

1. Accounting & Bookkeeping

• Record financial transactions accurately in the accounting system.
• Ensure proper accounting classification and cost centre allocation.
• Scrutinise ledgers and resolve accounting discrepancies.
• Support month-end and year-end book closure activities.

2. Payment Processing

• Verify payment requests for completeness, accuracy, and policy compliance.
• Process vendor payments, reimbursements, advances, and statutory payments within defined timelines.
• Ensure compliance with the Payment Review Matrix and approval hierarchy.
• Maintain complete supporting documentation for all payments.

3.Bank & Cash Management

• Prepare bank payment files and coordinate fund transfers.
• Perform periodic bank reconciliations and follow up on unreconciled items.
• Coordinate with banks for account operations, documentation, KYC updates, and banking-related matters.
• Monitor petty cash and ensure timely verification and reconciliation. 

• Prepare periodic MIS reports for management, programme teams, and leadership.
• Generate budget utilisation reports, variance analysis, and expenditure summaries.
• Support preparation of monthly, quarterly, and annual financial reports.
• Maintain dashboards and trackers for key financial indicators. 

• Monitor project-wise budgets and expenditure.
• Prepare donor financial reports and supporting schedules.
• Track budget utilisation and highlight variances.
• Coordinate with programme teams to ensure financial compliance with donor requirements. 

• Assist in GST, TDS, PF, ESI, Professional Tax, and other statutory compliances.
• Support FCRA accounting and reporting requirements.
• Maintain statutory records and documentation.
• Coordinate with auditors during statutory, internal, donor, and compliance audits. 

• Maintain complete financial records, vouchers, agreements, and supporting documents.
• Ensure proper filing and archival of finance records.
• Facilitate timely retrieval of documents during audits and reviews. 

• Ensure adherence to Finance Manual, Procurement Policy, Delegation of Authority, and other organisational policies.
• Identify process gaps and recommend improvements.
• Support implementation of new finance systems and process enhancements. 

• Coordinate with programme teams, HR, Admin, Procurement, and external stakeholders on finance-related matters.
• Guide Finance Coordinators and Assistants on day-to-day operational issues.
• Support capacity building and knowledge sharing within the Finance team. 

• Strong accounting and bookkeeping knowledge
• Financial reporting and MIS preparation
• Budget monitoring and variance analysis
• Knowledge of donor compliance and NGO accounting
• Understanding of FCRA, Income Tax, GST, and other statutory compliances
• Strong analytical and problem-solving skills
• Excellent MS Excel and ERP/accounting software proficiency
• Good communication and stakeholder management skills
• High level of accuracy, integrity, and attention to detail

• Bachelor's degree in Commerce (B.Com) or equivalent.
• MBA (Finance) will be an added advantage.
• 3–5 years of relevant experience in finance and accounts, preferably in the development or non-profit sector.
• Experience in donor-funded projects, financial reporting, and statutory compliance is desirable. 

At Jan Sahas, we prioritize the growth and development of our team by offering tailored support. You’ll have access to professional development, leadership training, and mentorship opportunities during your time with us. Additionally, we foster a supportive and inclusive environment through the following initiatives:

• Employee Wellbeing: We offer mental health and wellness programs, including physical and virtual meetups, to promote inclusivity and connection.
• Employee Voice: Launching this year, we are committed to reshaping our employee policies to ensure they remain balanced and centered on the needs of our team.
• Goal-Setting and Reviews: We support your career growth through clear goal-setting and regular performance reviews to help you reflect on your progress.
• Competitive Compensation: We believe in fair and competitive salaries that align with your responsibilities and contributions.
• Menstrual Leave: Women employees are entitled to up to 6 days of menstrual leave annually.
• Comprehensive Leave Policy: Our leave policy combines public holidays, sick leave, and casual leave, encouraging a healthy work-life balance.
• Gratuity & PF: As part of our employee benefits framework, eligible employees are covered under provident fund and gratuity benefits.  
• Expertise and Diversity: You’ll collaborate with leading experts tackling some of India’s most complex issues. Our diverse team and comprehensive approach offer ample personal and professional growth opportunities.