Job ID: 306433

Fundraising and Report Writing/Documentation Officer

Pragati Path Foundation

Location: Varanasi, Uttar Pradesh

Apply by: 25 Nov 2026

Relevant Sectors

Communications, IT, Media, Knowledge Management, Editor

Fundraising, Business Development, Grants Writer

PRAGATI PATH FOUNDATION

Pragati Path Foundation (PPF) is a feminist non-profit organization established in 2011 in Varanasi, Uttar Pradesh. The Foundation works to promote women's identity, dignity, and rights by supporting their social and economic development. To further strengthen its mission and expand its impact, Pragati Path Foundation invites applications from qualified, committed, and passionate candidates for the position of Fundraising and Report Writing/Documentation Officer.

Job Description
Fundraising and Report Writing/Documentation Officer
1. Designation: Fundraising and Report Writing/Documentation Officer
2. Monthly Salary: 12,000/- (Rupees Twelve Thousand Only)
3. Leave Benefits: 18 days of annual leave in addition to declared public holidays.
4. Insurance Coverage: Accidental insurance coverage as per organizational provisions.
5. Work Environment: Opportunity to work in a collaborative, inclusive, and gender-sensitive professional environment.
6. Professional Development: Scope for continuous learning, capacity building, and career advancement opportunities.
7. Reporting To: Director, Pragati Path Foundation
8. Place of Posting: Head Office, Shivpur, Varanasi, Uttar Pradesh
9. Educational Qualification and Skills
i. Essential Qualification: Graduate in any discipline from a recognised university.
ii. Experience: Freshers may apply. Preference may be given to candidates having 6 months to 1 year of experience in an NGO or social development organisation.
iii. Computer Knowledge: Basic working knowledge of MS Word, MS Excel, email and internet browsing.
iv. Writing Skills: Ability to prepare simple reports, letters, applications and other documents in Hindi and/or English.
v. Other Skills: Good communication, basic internet research, record keeping, time management and willingness to learn.
10. Roles and Responsibilities
A. Fundraising Support
a. Search for relevant funding opportunities, grant announcements and CSR programmes.
b. Maintain a basic record of potential donors, funding agencies and application deadlines.
c. Assist in preparing concept notes, project proposals and grant applications under the guidance of the Director.
d. Collect the organisational information and supporting documents required for funding applications.
e. Maintain records of submitted proposals and follow-up communications.
B. Report Writing and Documentation
a. Prepare activity reports, meeting minutes, training reports and exposure visit reports.
b. Assist in preparing monthly and quarterly project reports using information provided by programme staff.
c. Collect photographs, attendance sheets, activity details and other supporting documents from project teams.
d. Assist in preparing success stories, case studies and beneficiary profiles.
e. Support the preparation of the organisation’s annual report and organisational profile.
C. Record Keeping and Coordination
a. Maintain properly organised digital and physical files of proposals, reports and programme documents.
b. Coordinate with programme staff to collect information required for reports and proposals.
c. Coordinate with the finance/accounts team to obtain verified financial information for donor reporting.
d. Maintain a simple tracker of funding opportunities, proposal status and reporting deadlines.
e. Ensure that documents are properly named, dated and stored for easy retrieval.
D. Communication Support
a. Draft routine emails, letters and official communications as assigned.
b. Assist in preparing basic content for social media, newsletters and organisational updates.
c. Support the preparation of presentations, brochures and other communication materials.
d. Maintain records of donor communications and organisational publications.
E. Other Responsibilities
a. Submit regular work updates to the Director.
b. Follow organisational policies, instructions and documentation procedures.
c. Maintain confidentiality of organisational and beneficiary information.
d. Perform other related duties assigned by the Director.
11. Reporting and Approval: The officer shall report directly to the Director of Pragati Path Foundation. The officer shall work under the Director’s guidance and coordinate with programme and finance/accounts staff as required.
All proposals, donor reports, official communications and documents requiring organisational approval must be submitted to the Director or an authorised person for review and approval before submission.
12. Performance Review: Performance shall be assessed on the basis of timely completion of assigned work, quality of reports and proposals, maintenance of records, coordination with project teams and compliance with reporting deadlines.

Application Process: Eligible candidates are requested to submit their updated CV to pragatipath.org@gmail.com on or before 25 November 2026. Only shortlisted candidates will be contacted for the further selection process.

For any query, please contact: 9389220813
Pragati Path Foundation
Varanasi, Uttar Pradesh

Job Email ID:

pragatipath.org(at)gmail.com